Minutes 08/26/1997

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Nancy Stein, President, Ed Contreras, Secretary, Linda B. Rosenthal, Member, Donald Campbell, Member, Gene Eastin, Member

ADMINISTRATION
Paul A. Elsner, William F. Waechter, Alfredo G. de los Santos Jr., Marilyn Anderson for Rufus Glasper, Ron Bleed, Janice Bradshaw, Gina Kranitz for Raul Cardenas, Larry Christiansen, John Cordova, Art DeCabooter, Oscar Gibbons for Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack, Arnette Ward

STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Nancy Stein.

EXECUTIVE SESSION
President Stein called for a motion convening an executive SESSION session, notice having been previously given.

MOTION 8680
Don Campbell moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:51 p.m.
The meeting reconvened at 6:35 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

BOARD EVALUATION PROCESS
Mrs. Stein explained the Board Evaluation Process to the assembly.

CITIZEN'S INTERIM
Jamey Taylor came forward to express concerns regarding a reduction in the tutoring program at Mesa Community College and inquired if the reduction in the program was due to budget cuts. Dr. Elsner thanked Mr. Taylor for coming forward with his concerns, indicated that the budget for Mesa Community College had not been cut, and asked that Dr. Christiansen look into the operations of the tutoring program to ensure that it meets the needs of the students.

BOARD MEMBER REPORTS

1. Don Campbell - no report.

2. Ed Contreras - no report.

3. Gene Eastin - no report.

4. Linda Rosenthal reported that she attended the inaugural open convocation at Arizona State University West and congratulated Dr. Pollack on the partnership between ASU West and Glendale that will assist community college students in obtaining their baccalaureate degrees.

5. Nancy Stein reported that she attended the PSA Summer Conference, the inaugural open convocation of Glendale Community College and Arizona State University West, the Creating Connections Fine Arts Day, and the Sun Lakes Education Center Advisory Board meeting which was held at the Education Center. Discussed at the advisory board meeting was the increased enrollment at the Center and the need for more computer space. Mrs. Stein indicated she will begin her college visits in September.

CHANCELLOR'S REPORT
Dr. Elsner reported that a program on legislative issues will be held at a special session of the Governing Board on September 15. The session will be held to provide information to and receive input from the Governing Board on critical issues being presented to the legislature this year that will affect the District. Presentations will be made by the government relations staff on such issues as the baccalaureate degree and federal programs, such as the Welfare to Work Program and School to Work Program, that are moving in large form to the state level for funding distribution and structuring.

Dr. Elsner also reported that he will be addressing a leadership group on September 24 regarding issues over the past years and future commitments. In retreats held with the vice chancellors, college presidents and together as CEC, discussion was held regarding changing the Chancellor's Executive Council to a more strategic council to provide strategic thinking for the Board ends as they further develop, changing the existing advisory councils, and adding one or more executive councils, including those for academic and student affairs.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
Martha Bergin, Vice President, Adjunct Faculty Association, read a letter that was written to Ellen LaCorte, outgoing Manager of Employee Services, that thanked her for her assistance and service. The letter was written by Jack Goodman on behalf of the Adjunct Faculty Board of Directors and membership. It is attached for the record.

COLLEGE REPORTS
Dr. Waechter noted that members of the Governing Board, college presidents, and vice chancellors were a given a copy of the tape, The Many Faces of Diversity, which was produced by Joe Pearson on behalf of the Diversity Steering Team. The tape is currently used in new employee orientation and diversity training sessions and may be beneficial for use in programs offered by the colleges and employee groups.

STUDENT GOVERNMENT REPORTS
Gerald Lankildy, President of the Mesa Community College Student Government, came forward and reported on the activities and projects of the student government at MCC. A handout listing the activities for the semester was provided to the Board.

STATE BOARD REPORTS
Nick Balich reported that he has enjoyed the past six months as a member of the State Board.

AADGB REPORT
Linda Rosenthal reported that a joint meeting of the AADGB and ACCPC Boards was held. Included in the discussion was the possible state legislative agenda for the coming year. At the AADGB meeting, action was taken to set the date of November 21 and 22 for the fall conference in Case Grande. The State Board Sunset Review will be discussed at the conference. Action taken included approval of a bylaw change changing officer elections to June of each year. Also discussed was the lack of time available to conduct the proposed strategic conversations on Charette issues.

REWARDS AND RECOGNITIONS
Dr. Alfredo de los Santos referred to the material provided to the Board regarding Fine Arts Day IV and noted the positions and stature of the presenters listed in the program. Discussions were held between those involved in the program regarding how fine arts faculty can extend relationships across the institutions with whom the District has partnerships.

Dr. de los Santos recognized Dr. Paul Elsner for being asked by the American Council on Education to make the Robert Atwell keynote presentation at their annual conference.

APPROVAL OF THE AGENDA
Approval of the Agenda was recommended.

MOTION 8681
Linda Rosenthal moved that agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Stein asked if there were any requests to remove items from the Consent Agenda. Gene Eastin requested that that Item E-1 be removed from the Consent Agenda. Mr. Eastin expressed concern about the possibility of lack of funding due to nonrenewal for some of the large grants held by the District and inquired as to the nature of the impact - if the District would have to provide the funding to continue the program or if the program would be dropped. Dr. de los Santos indicated that this has not yet occurred where the District has had to provide the resources due to a cut of funds from a state or federal grant, and provided an example of a grant held by the District for nineteen and one half years. The funds sought by the District in grants complement the resources available at the colleges to provide services that would not otherwise be able to be provided.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the July 22, 1997, and August 12, 1997, Governing Board meetings.

(C-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of the Employments, Resignations, Retirements and Terminations Item as presented.

(D-1) CONTRACT AWARD FOR ADA WORK AT PHOENIX COLLEGE, GATEWAY COMMUNITY COLLEGE, AND THE MARICOPA SKILL CENTER - Approve awarding a contract in the amount of One Million Six Hundred Sixty Thousand Five Hundred and no/100ths Dollars ($1,660,500.00) to A.W. Arcaro & Co., Inc. to remodel facilities at Phoenix College, Gateway Community College, and the Maricopa Skill Center to bring them closer to compliance with the American with Disabilities Act (ADA).

(D-2) ARCHITECT SELECTION FOR THE NEW FITNESS CENTER AT SCOTTSDALE COMMUNITY COLLEGE - Approve the selection of Architekton to provide architectural design services for the new Scottsdale Community College Fitness Center.

(D-3) CONCEPTUAL APPROVAL FOR A NEW MATH/BUSINESS CLASSROOM BUILDING AT SCOTTSDALE COMMUNITY COLLEGE - Conceptual approval for the new Math/Business Building at Scottsdale Community College, and forwarding this item for State Board action.

(D-4) CONCEPTUAL APPROVAL FOR A NEW RECEIVING/BOOKSTORE BUILDING, A NEW CLASSROOM BUILDING, AND REMODELING FOR THE NEW ADMINISTRATION BUILDING AT PHOENIX COLLEGE - Conceptual approval for the following project at Phoenix College: a) A new Central Receiving and Bookstore Building, b) Remodeling the vacated Receiving/Bookstore for the new Administrative Building, and c) A new Multipurpose Classroom Building.

(D-5) WATERLINE EASEMENT TO THE CITY OF PHOENIX AT PARADISE VALLEY COMMUNITY COLLEGE - Approve extending the City of Phoenix public waterline easement at Paradise Valley Community College, and forwarding this item for State Board action.

(D-6) CAMPUS COMPACT CENTER FOR COMMUNITY COLLEGES - Ò2+4 = SERVICE ON COMMON GROUND - Accept the Campus Compact National Center for Community Colleges, Ò2+4 = Service on Common GroundÓ, grant award of $375,00 from the Corporation for National Service. This grant is being awarded to the MCCD for the period of August 1, 1997 to August 31, 1998.

(D-7) CAMPUS COMPACT CENTER FOR COMMUNITY COLLEGES - "THE FACULTY ROLE" - Accept the Campus Compact National Center for Community Colleges, "The Faculty Role" grant award of $177,000 from the Corporation for National Service. This grant is being awarded to the MCCD for the period of September 1, 1997 to August 31, 1998.

(D-8) CAMPUS COMPACT CENTER FOR COMMUNITY COLLEGES - SEAMS - Accept the Campus Compact National Center for Community Colleges continuation grant award of $10,500 from the Education Commission of the States/Campus Compact. This grant is being awarded to MCCD for the period of September 1, 1997 to August 31, 1998.

(D-9) GRANT FROM U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE - Approve the grant from the United States Department of Education, Washington D.C. The grant is for the amount of $179,363 to fund the Student Support Services (Special Services) Program at Phoenix College.

(D-10) ACCEPT TITLE VI-A UNDERGRADUATE INTERNATIONAL STUDIES AND FOREIGN LANGUAGE PROGRAM GRANT - PARADISE VALLEY COMMUNITY COLLEGE - Approve a $74,899 grant for foreign language, humanities, and international education from the U.S. Department of Education

(D-11) PROFESSIONAL DEVELOPMENT INSTITUTE TO ÒSTOPÓ VIOLENCE AGAINST WOMEN - Accept the Mesa Community College grant award of $102,762 to fund a domestic violence prevention and intervention program. Funding is being provided through the Arizona Governor's Office for Domestic Violence Prevention to implement a "STOP Program." Funds expended under the grant will be used to hire a half-time program coordinator, develop an executive level training program and training videos for Arizona law enforcement agencies. This funding is the second of a multi-year initiative through the National Violent Crime Control and Law Enforcement Act.

(D-12) WESTERN MARICOPA TECH PREP CONSORTIUM - Accept the Western Maricopa Tech Prep Consortium grant award in the amount of $214,948 for the Western Maricopa Consortium through Estrella Mountain Community College. These federal Monies are from the reauthorized Carl Perkins Act and are administered through the Arizona State Board for Vocational and Technological Education of the Arizona Department of Education.

(D-13) ARIZONA DEPARTMENT OF COMMERCE AWARD - BANKFIRST - Accept an award in the amount of $155,000 to the Maricopa Community College District for a workforce recruitment and custom training program with BANKFIRST for start-up of their operations in Phoenix, AZ.

(D-14) ARIZONA DEPARTMENT OF COMMERCE AWARD - MILLS SERVICE CORPORATION - Accept an award in the amount of $47,000 to the Maricopa Community College District for a workforce recruitment and custom training program with Mills Service Corporation for start-up of their operations in Phoenix, AZ.

(D-15) ARIZONA DEPARTMENT OF COMMERCE AWARD - PLASTICAN, INC.- Accept an award in the amount of $66,000 to the Maricopa Community College District for a workforce recruitment and custom training program with Plastican, Inc. for start-up of their operations in Phoenix, AZ.

(D-16) INTERGOVERNMENTAL AGREEMENT: RIO SALADO COLLEGE AND CITY OF PHOENIX HUMAN SERVICES DEPARTMENT FOR ADULT BASIC EDUCATION AND ENGLISH FOR SPEAKERS OF OTHER LANGUAGES CLASSES FY 1997 - 1998 - Approve an Intergovernmental Agreement for $9,100 between Rio Salado College and the City of Phoenix pending receipt of signed contract. This agreement is for a continuation grant to provide Adult Basic Education and English for Speakers of Other Languages classes for three of the City's Human Service Centers.

(D-17) INTERGOVERNMENTAL AGREEMENT WITH ARIZONA STATE UNIVERSITY WEST - Authorize entry into an Intergovernmental Agreement with Arizona State University West to provide for the operation of a University-College Center (UCC) and for the sharing of student information that resides within the Glendale Community College Student Information System.

(D-18) CONTRACT WITH ARIZONA STATE DEPARTMENT OF CORRECTIONS AND PHOENIX COLLEGE - Approval of a clinical site contract with Arizona State Department of Corrections.

(D-19) GRANT FROM GOVERNOR'S OFFICE OF COMMUNITY AND FAMILY PROGRAM FOR THINK TANK'S FAMILY RESOURCE CENTER PROJECT: "CONSEQUENCES" - Accept a $50,000 grant from the Arizona Governor's Office for the purpose of producing a "Consequences" videotape series, entitled "Parenting."

(D-20) GRANT ACCEPTANCE - PARADISE VALLEY COMMUNITY COLLEGE HISPANIC EDUCATION LEADERSHIP INSTITUTE - Accept a grant from the W.K. Kellogg Foundation in the amount of $2,510,507 for the remaining four years (July 1, 1997 through June 30, 2001) of a five-year grant (July 1, 1996 through June 30, 2001). The grant is for the creation of a Hispanic Education Leadership Institute at Paradise Valley Community College in consortium with Arizona State University, New Mexico State University, and Southwest Texas State University.

MOTION 8682
Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of item E-1. Motion carried 5-0.

(B-1) PROPOSED ADOPTION OF PRIORITY ENDS FOR MONITORING, 1997 - 98 - Adopt the Ends Statements as priorities for measuring and monitoring in fiscal year 1997 - 98. Mrs. Rosenthal indicated that she and Mr. Eastin recommended the End, 4) Outcomes for Students, be changed to read "Outcomes for Students - Graduates from degree programs will demonstrate competency in communication (reading, writing, speaking, listening), the humanities, critical thinking, problem solving, computing." Removal of aesthetic appreciation was due to the lack of ability to measure.

MOTION 8683
Linda Rosenthal and Gene Eastin made a joint motion for the Governing Board to approve the Priority Ends for Measuring and Monitoring for the 1997-98 Fiscal Year with the following substitute wording, "Outcomes for Students - Graduates from degree programs will demonstrate competency in communication (reading, writing, speaking, listening), the humanities, critical thinking, problem solving, computing. Motion carried 5-0.

(E-1) MILLENNIUM PROOFING (YEAR 2000) - Approve the award for the procurement of tools and services for the millennium proofing (Year 2000) of the Maricopa Community College District strategic information systems to Ravel Software, Inc., in an amount not to exceed $275,000. This contract is to be awarded under Bid No. 1971-1. Mr. Eastin asked for an explanation for "millennium proofing." Mr. Bleed responded that this term refers to a universal problem that has been identified to occur upon the arrival of the year 2000 when many computer devices may no longer work due the dates in the new century. Dates will now be stored from two to four digits and will be a substantial project. The suggested vendor will be asked to evaluate the million and one half lines of computer instructions and convert all dates found to the new format. Ravel was found to be the most responsive bidder for this project and has good credentials.

MOTION 8684
Linda Rosenthal moved that the Governing Board approve Motion carried 5-0.

MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary Fund 1 - General Unrestricted Fund For the Fiscal Year Ended June 30, 1997 Final Marilyn Anderson provided an overview of the report. Mr. Eastin congratulated Ms. Anderson on the report's clarity and precision. Board Members indicated that the charts in the report were helpful.

(VI.B.) Budget Analysis Report Summary Fund 1 - General Unrestricted Fund For the Month Ended July 31, 1997

(VI.C.) 1994 General Obligation Bonds Series A (1995) and Series B (1997) Receipts and Disbursements Analysis and Capital Development Plan Summary As of June 30, 1997

NEXT BOARD MEETING
The next Governing Board meeting will be a work session on September 9, 1997.

ADJOURNMENT
The meeting adjourned at 7:30 p.m.

RETREAT
The Retreat began at 7:40 p.m. Discussion was held regarding the process followed by the Board and their Board relationships.