Minutes 08/30/1994

A work study session of the Maricopa County Community College District Governing Board were scheduled to be held at 6:00 p.m. at the District Support Services Center, 2411, West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member, Roy C. Amrein, Secretary

ADMINISTRATION
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Stan Grossman, Jack Twitchell for Larry Christiansen, John Cordova, Art DeCabooter, Homero Lopez, Ron Etter for J. Marie Pepicello, Phil Randolph, Linda Thor, Arnette Ward, John Waltrip

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The Work Study Session/Strategic Conversation was called to order at 6:00 p.m. by President Rosenthal

(I-A) STRATEGIC ISSUES ASSOCIATED WITH THE EFFICIENT USE OF LIMITED RESOURCES - Marilyn Anderson stated the outcome: prioritization of resource allocation categories, and noted the ground rules. Ms. Anderson and Rufus Glasper introduced the topic, provided background information, and explained the objectives for the strategic conversation.

Group discussion focused on Limited Resources: How do you spend them? and Limited Resources: Where do you get them?

Limited Resources: How do you spend them?

By function
Instruction
Public service
Academic support
Student services
General institutional Administration
Physical plant
Contingency:
Transfers & other
Financial stability

By object
Personal services
Employee benefits
Contractual services
Supplies and materials
Communication & utilities
Fixed charges
Travel
Contingency
Transfers & other
Financial stability

Limited Resources: Where do you get them?

• Property taxes
  
• State aid
  
• Tuition & fees
  
• Other

Small Group Comments

Group One:
- Limited NEW Resources
- Financial stability is a given (maintenance) per Board policy
1. Maintenance of the infrastructure - to keep institutions running. (utilities, contractual services, communications)...INFLATION
2. Salary and Benefits - therefore people, therefore instruction

Group Two:
- Define limited resources
- Prioritize by function
* Instruction
* Support Services - academic-student
* Contingency - financial stability
assuming administration, plant and general institutional at current levels
- Object comments
Personnel - part-time faculty salaries
- staff development incentives
Supplies and materials
Communication and utilities-energy conservation

Group Three:
1. "Instruction"*
2. Academic Services *
3. Student Services*
* Paradigm shift
* New Term: "Community development and definition under "public service"
4. Public Service - to include/emphasize community service
5. General institutional
6. Administration
7. Contingency (Financial Stability)
8. Physical Plant

Group Four:
Function
1. Instruction
2. Academic Support
3. Student Services
4. Public Service
5. Administration
6. General institutional & physical plant
7. Contingency

Expenditures Object
1. Fixed Charges
2. Communication & utilities
3. Personnel Services & employee benefits
4. Supplies & materials
5. Contractual services
6. Contingency
7. Travel

Group Five:
A. True to Vision/mission
B. Instruction
1) Affordable
2) Accessible
3) Effective
a) Environment
b) Learning outcomes
4) Innovative
5) Responsive
a) Diversity
b) Lifelong
6) Employee development (all)

Group Six:
- Consider the mission
- Instruction - new programs
curriculum development
one of a kind coupled with student services

(divide $ up
- Saving (Contingency)
- Physical plant (utilities)
- General institutional
1. Instruction/academic support/student services
priority is the student
* classroom-related
* number of instructors
* advisement, registration
* one-of-a-kind in response to community needs
2. General institutional
3. Physical Plant
4. Contingency (savings)

A comparison of budget priorities identified at the August 9 and August 23 meetings was categorized as current and new. It was clarified that "new" referred to use of new funds that might be developed.

By function Current New

Instruction 1 1
Public Service 8 4
Academic Support 3 1- 2
Student Services 6 1-2- 3
General Institutional 4 2-5-6
Administration 2 5-6
Physical Plant 5 3-6-8
Contingency 7 3-7
Transfer & other
Financial

By object Current New

Personal services 1 1-2-3
Employee benefits 2 2-3
Contractual services 4 1-5
Supplies & materials 6 2-4
Fixed charges 7 1
Communication & utilities 5 1-2-3
Travel 8 7
Contingency 3 6
Transfer & other
Financial Stability

The discussion of Limited Resources: Where do you get them? focused on the need to pursue adequate state aid and hold down tuition increases. It was noted that new construction should provide some additional funding from property taxes. Suggestions of possible other revenue sources included annual giving, a sales tax for community colleges, world-wide computer courses, pricing of corporate training, grants, business partnerships, and revisiting expenditures.

+ Dr. Campbell's innovative ideas
Finished with a "."
Good participation
Ended early
Facilitators
Good turnout
Energy devoted to this discussion
Gave opportunity to critics to voice opinions

[[Delta]]
Critics did not attend
No popcorn

ADJOURNMENT
The meeting adjourned at 7:57 p.m.

_____________________________
Linda B. Rosenthal
President

aa

8/31/94