SEPTEMBER 8, 1992
An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.
A special meeting and a work study session of the Maricopa County Community College District Governing Board were scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411, West 14th Street, Tempe, Arizona.
Barbara Hitchcock, President, M. Grant Christensen, Secretary, Roy C. Amrein, Member, Linda B. Rosenthal, Member, Donald R. Campbell, Member
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Myrna Harrison, Homero Lopez, Phil Randolph, Linda Thor, Arnette Ward
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Hitchcock.
President Hitchcock called for a motion convening an executive session, notice having been previously given.
MOTION NO. 7894
Linda B. Rosenthal moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:07 p.m.
Chancellor Paul Elsner announced the following title and function changes effective immediately: William Waechter, Vice Chancellor for Quality and Employee Development; Alfredo G. de los Santos Jr., Vice Chancellor for Academic and Student Affairs; Rufus Glasper, Associate Vice Chancellor for Financial Operations; Dan Whittemore, Vice Chancellor for Administration; Janice Bradshaw; General Counsel, continuing to report to the Chancellor. Legislative Services reporting relationship will change to the Vice Chancellor for Administration. Effective October 5, 1992, Raul Cardenas will become President of Paradise Valley Community College and John Cordova will become President of South Mountain Community College. The noted changes are functional and involve no salary changes.
(I-A-1) CONSIDERATION OF EMPLOYMENTS, RETIREMENTS, RESIGNATIONS, AND TERMINATIONS - William Waechter recommended approval of the personnel item.
MOTION NO. 7895
Roy C. Amrein moved that the Governing Board approve the recommended employments, resignations, retirements, and terminations. Motion carried 5-0.
(I-A-2) MAT POLICY MANUAL - William Waechter recommended approval of the MAT Policy Manual for 1992-93.
MOTION NO. 7896
Linda B. Rosenthal moved that the Governing Board ratify and approve the MAT Policy Manual for 1992-93 recognizing the addition of Section 16.12.1 dealing with educational stipend and two other minor changes in language dealing with the responsibility ascribed to the MAT Professional Growth Committee and the appointment of a committee to examine "personal rights." Motion carried 5-0.
(I-B-1) FUNDING FOR STATE BOARD OFFICE OF GOVERNMENTAL AFFAIRS - Paul Elsner recommended approval of the State Board's request to retain $8,000 which was unexpended from funding assistance for a Director of Governmental Affairs for the State Board. These funds were unexpended as a result of the position not being filled until January 1992.
MOTION NO. 7897
Donald R. Campbell moved that the Governing Board approve the State Board's request to retain $8,000 which were unexpended after the expiration of the intergovernmental agreement providing for funding assistance for a Director of Governmental Affairs for the State Board. Motion carried 4-1. Mrs. Rosenthal was opposed.
(II-A) FRINGE BENEFITS PROGRAM - Diane Johns and Van Bradshaw provided information on the MCCCD Employee Benefit Program. Medical insurance, dental insurance, employee assistance program, disability insurance, personal accident insurance, workers compensation insurance, employee and dependent life insurance, Arizona State Retirement, tax shelter annuity programs, retirement planning seminars, reimbursement accounts, and employee discount programs were all discussed.
M. Grant Christensen asked about the salary maximum on page 11. Roy C. Amrein asked about employees receiving a benefit waiver, use of employee assistance program, and the Occupational Medical Centers.
(II-B) COMMISSION ON QUANTUM QUALITY - Linda Thor and Ron Bleed reported on the Commission on Quantum Quality. Factors cited for implementing quality improvement at MCCCD are: 1) to remain a leader, 2) to focus on those we serve, 3) to end turf battles, 4) to utilize full human potential, and 5) to develop a systematic approach to decision-making. Erma Abeyta, Ellen LaCorte and Winifred Shea explained the recommendations of the Commission. Recommendation 1: The Chancellor, with the support of the Governing Board, should begin a Quantum Quality Initiative immediately--throughout the District Office, all colleges, and throughout administrative offices and classrooms. Recommendation 2: The Chancellor and a Steering Team composed of representatives of the Chancellor's Executive Council and representatives of the employee policy groups should lead the Quantum Quality Initiative. Recommendation 3: Communication concerning the Quantum Quality Initiative should begin immediately, be pervasive, and involve all employees. Recommendation 4: Implementation of the Quantum Quality Initiative should begin with education and training for all employees. Such training should involve/include in-house experts, resource library, resource center, "fat rabbits," people side, recognition, and reduction of fear. Recommendation 5: The Quantum Quality Initiative should be integrated into Maricopa classrooms. Recommendation 6: The Maricopa District should establish external partnerships to ensure broad-based community support and involvement. Recommendation 7: Monitoring, analysis and evaluation of all efforts in the Quantum Quality Initiative should be developed and implemented to ensure success.
Linda Thor noted that several factors were necessary for successful implementation of the quality movement including top management leadership, adoption of changes by all managers, and involvement of all employees.
Linda B. Rosenthal asked about the costs of training. Dr. Thor responded that some current activities such as the Management Breakfasts and the Faculty Convocation could be refocused to provide training opportunities for employees. Dr. Elsner spoke about training agendas and the changes that have occurred. Current mechanisms would be used to respond to other foci. Dr. Elsner emphasized that quality is a decade process, not something that can be accomplished in a short period of time and commented on the multiple emphases of Fox Valley Community College quality movement. Fox Valley is involved in developing, marketing, selling, sub-contracting, and revising on a continuing basis. Dr. Elsner emphasized the importance of evaluation and feedback in the quality program and noted that costs are not incremental in such programs. Some functions will be provided by existing programs while others may be line items as the program develops.
In response to a question from Roy C. Amrein, Total Quality Management (TQM) is an industrial term, while Quantum Quality Commission (QQC) is the term being used by MCCCD. Donald R. Campbell commented on the costs of the quality program and suggested cooperative efforts with community members and the Maricopa Foundation in development of the resource center.
Dr. Elsner spoke about the need for a quality program in the Maricopa Community College District. The District has served as a training base for many national and community concerns and that the District has the opportunity to meet quality training needs. Alfredo G. de los Santos Jr. commented on training costs and training services. Training services meets the training needs of the community and the employees of the District such as software packages. Both internal and external networks are established to provide such services and classes are filled to maximum capacity. These trainers are experts in the technical concepts that they teach. Dr. de los Santos stated that he felt these trainers would continue to provide expertise, including TQM, to the extent that time and resources permit, until the colleges are able to develop the capacity to provide such training themselves. When a new system is introduced, often there is not sufficient timely training available to meet the training needs. Dr. Elsner commented on the possible quality training needs of the public schools in the community.
(II-C) ACADEMIC ADVISING - Mike Rooney spoke about the District Academic Advising Council. In-depth information was provided about the advising policy and guidelines including historical developments, research, and results. M. Grant Christensen asked about provisions for evaluations from students having completed their education in the community colleges. Some feedback is currently available.
he meeting adjourned at 8:40 p.m.
M. Grant Christensen