Minutes 09/25/2001

Governing Board Meeting
September 25, 2001

Minutes

PRESENT

GOVERNING BOARD
Donald R. Campbell, President
Nancy Stein, Secretary
Linda B. Rosenthal, Member
Gene Eastin, Member
Ed Contreras, Member



ADMINISTRATION
Fred Gaskin Ron Bleed Raul Cardenas Rufus Glasper Phil Randolph Anna Solley Pete Kushibab Larry Christiansen Ken Atwater Art DeCabooter Stan Grossman Homero Lopez Morris Johnson Linda Thor Fred Gaudet Paul Dale for Gina Kranitz Jean Abel for Tessa Martinez Pollack Arnette Ward


STATE BOARD
Nick Balich - Absent


CALL TO ORDER
President Don Campbell called the meeting to order at 5:30 p.m.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.
The meeting recessed at 6:20 p.m. The meeting reconvened at 6:32 p.m.



PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Board Member Linda Rosenthal.

Dr. Campbell introduced the ASU Class on Higher Education Law taught by Paul Ward and Pete Kushibab.

Dr. Campbell acknowledged the presence of Dr. Mike Rooney's NAU Community College Class.

CITIZEN'S FORUM
One citizen came forward. Mr. Raymond Gurnee, father of a student Mesa Community College, spoke to an issue pertaining to student records - specifically his son's. He stated that he felt MCC's student records policies were incongruent with state law. Mr. Gurnee was denied access to his son's student records even though he is a dependent, unless he provided copies of his IRS statement. According to his research of the Family Privacy Act of 1984, age is not an issue, and he should have unconditional access. He did not feel that he should have to reveal personal paperwork to have access to information he feels he is entitled to.

Dr. Campbell indicated that although no action could be taken on this matter, he requested that the chancellor work with Mr. Gurnee in resolving this issue.


BOARD MEMBER REPORTS
Mrs. Stein reported she had recently participated with seven other members of a delegation on visits to Koning Willem I College in 's-Hertogobosch near Amsterdam and Nottingham College in Nottingham. She stated she felt very fortunate to be associated with these colleges and appreciative of being able to participate

Dr. Campbell expressed he also had a very good experience learning about the educational systems in Amsterdam and Nottingham. He, too, was very appreciative to be part of this group.

CHANCELLOR'S REPORT
Dr. Gaskin commented on the current status of the state budget and how it may impact the community colleges. Because of revenue shortfalls in the economy, budget adjustments will be a necessity. MCCD Government Relations staff are prepared to work with the legislature on this issue.


SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Janice Reilly, Faculty Association President, introduced Linda Larson who presented information on the new Faculty Professional Growth Website (http://www.mcli.dist.maricopa.edu/fpg/index.html). She highlighted links to faculty professional growth basics, the online application, and faculty professional growth programs, resources, and contacts.

EMPLOYEE GROUP REPORTS
Dorothy Strait, outgoing PSA President, spoke to the Board for one last time by introducing the new PSA President for 2001-2001, Rachel Hollingsworth. Rachel gave a brief biographical background about herself and remarked that she looked forward to working with everyone in the coming year.

COLLEGE REPORTS
There were no reports.

STUDENT GOVERNMENT REPORTS
Ryan McMahon, President of the Chandler Gilbert Student Association, introduced the member of their student government group for the school year 2001-2002. Present were: Kristie Sandwich, T.J. Buan, Fatima Barrandey, Kamee Bland, Alma Flores, Tiffany Smith, Keilani Prude, Leslie Hamlett (Advisor), Rachel Bassett (absent). They reported on upcoming October events consisting of a blood drive, "Into the Streets, the Desert Rose Festival, and the Adopt-A-Family Program. T-shirts were presented to the Governing Board Members on behalf of their organization.

Speaking on behalf of the Paradise Valley Student Leadership was Megan Amphlett who introduced the members of this group. Jack Gullick, Richard Mediano, Donna Peterson, Lucy Graziano, Leonard Montez. During the month of October, they will be sponsoring three events which will benefit United Way. For Diversity Month they plan to have a dialogue on race. They plan to have Trash Trek Day to clean up the freeway spot they sponsor, and on October 27 they plan to have a fall festival intended to encourage community involvement.

STATE BOARD REPORT
There was no report.

ACCA/AADGB REPORT
Linda Rosenthal reported that the ACCA legislative team provided a historical account of community college funding formulas and an overview of potential state budget cuts and the extent to which community colleges may be targeted. They also reviewed legislative bills which will be introduced in the next session. She commented on the excellent presentations made by Scott Stewart and Rufus Glasper regarding tuition and fees set by the State Board. There was also a presentation by Bruce Groll on the JLBC role in the community college funding formula process.

LEGISLATIVE REPORT
There was no report.

AWARDS AND RECOGNITIONS
Lionel Diaz announced five awards which were presented to the Maricopa Community College District by the Valley Forward Association at the 21st Annual Environmental Excellence Awards banquet. These awards were presented for the following projects: Crescordia in Public Assembly Buildings and Structures-Commercial to the GCC Library Remodel by Richard and Bauer Architecture; Award of Merit in Public Works Buildings and Structures-Commerical for the SCC Fitness Center by Architekton; Award of Merit in Public Assembly Buildings and Structures-Commerical for the GCC Physical Science Classroom and Lab Building, also by Richard and Bauer; Award of Merit in Large Scale and Community Development Buildings and Structures-Commerical: MCC At Red Mountain new campus by DWL Architects + Planners, Inc. (the only award made in this category); Award of Merit in Buildings and Structures- Commerical-Historic Preservation: PC's Renovated Adminstration Building by Gabor Lorant Architects Inc. Jean Abel read a letter to the Board on behalf of President Tessa Martinez Pollack regarding the two awards received by Glendale Community College.

Dr. Fred Gaskin announced the recipients of the NISOD Excellence Awards. They are: Maria Chivira - MCC; Yvonne Montiel - SMC; Sara Soller - PC; Vanessa Wilson-Ford - MCC; MJ Farabee - EMC; and Madeline Chowdhury - MCC. Present to receive her award was Sara Soller who expressed her appreciation for having been provided the opportunity to participate in this program

Dr. Anna Solley recognized Michael Lesiecki and the MATEC Office on their being awarded one of four national awards given this year by Alliance.

APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.

MOTION
MOTION NO. 9058

Mrs. Rosenthal moved that the Governing Board Agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Dr. Phil Randolph requested that Item B-1 be removed from the Consent Agenda. Dr. Raul Cardenas requested that Items D1 and D2 be removed.
The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - Minutes of the August 28 Board Meeting, September 4 Board Meeting, and September 13 Board Retreat.

(C-1) CURRICULUM - approve the curricula as submitted.

(C-2) AZ TECH - approve administration of the East Valley Tech prep Consortium Grant, funded at $251,736.00, effective October 1, 2001 through September 30, 2002. The Tech Prep Grant assists students who are enrolled and graduate from vocational high school programs transition to community college occupational programs.

(C-3) MESA COMMUNITY COLLEGE S.T.O.P. VIOLENCE AGAINST WOMEN GRANT PROGRAM - LAW ENFORCEMENT - accept the Mesa Community College grant award of $135,877 to fund domestic violence prevention and intervention program activities.

(C-4) SOUTH MOUNTAIN COMMUNITY COLLEGE TITLE V - DEVELOPING HISPANIC SERVING INSTITUTIONS PROGRAM Ð accept the Title V - Developing Hispanic Serving Institutions Program Grant award of $467,784, funding for the third of five years, from the United States Department of Education. Funds are awarded to South Mountain Community College for the period of 10-1-2001 to 9-30-2002.

(C-5) PHOENIX COLLEGE TITLE V - DEVELOPING HISPANIC SERVING INSTITUTIONS Ð accept the Title V - Developing Hispanic Serving Institutions Program Grant award of $424,728 funding for the second of five years, from the United Stated Department of Education. Second year funds are awarded to Phoenix College for the period of 10-01-2001 to 9-30-2002.

(D-3) LEASE OF CLASSROOM AND OFFICE SPACE AT 145 NORTH CENTENNIAL WAY, MESA, 4TH FLOOR - approve the lease of the fourth floor of 145 North Centennial Way providing for 33,695 square feet of classroom and office space. Lease is for three years commencing July 1, 2001 and expiring on June 30, 2004.

(D-4) ALLIANCEPLUS, A TECHNOLOGY INNOVATION GRANT PROJECT - approve the subcontract agreement between MCCD/think Tank and the Polaris Joint School District, including a grant to be administered by Think Tank in the amount of $376,912 for the fourth year of the 5-year AlliancePlus Project. This national project is supported by a grant from the U.S. Department of Education. That office requires a K-12 agency to handle the financial management of the grant; Polaris Joint School District, in Cleveland, Ohio, is acting as the fiscal agent.

(D-5) MARICOPA MATHEMATICS MENTORING AND RENEWAL (M3R) PROJECT - approve an award of $515,745 as part of a four-year grant from the National Science Foundation to fund the Maricopa Mathematics Mentoring and Renewal (M3R) Project. The project, in cooperation with the Office of Public School Programs, will address the issues of continued need for new teachers due to both teacher turnover and continuous growth in the population and is effective August 1, 2001 through July 31, 2003.

(E-1) PEOPLESOFT CONSULTING CONTRACT - approve a consulting contract to PeopleSoft Inc. in an amount not to exceed $609,000 for the purpose of implementing the new Student Information System.

(E-2) SC SOLUTIONS CONSULTING CONTRACT - approve a consulting contract to SC Solutions in an amount not to exceed $175,000, for the purpose of upgrading the College Financial System (formerly known as OGF).


MOTION
MOTION NO. 9059

Linda Rosenthal moved that the Consent Agenda be approved with the exception of the removal of Items B-1, D-1, and D-2. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Dr. Randolph requested that the proposed personnel actions be approved with the exception of the addition of the full-term employment of Kathryn D. Hogan at the District Office; the addition of short-term employment of David G. Nelson at Glendale Community College; and the deletion of Giovanni Blancas from full-time employment.

MOTION
MOTION NO. 9060

Linda Rosenthal moved that the Consideration of Employments, Resignations, Retirements and Terminations be approved with the exception of the addition of the full-term employment of Kathryn D. Hogan at the District Office; the addition of short-term employment of David G. Nelson at Glendale Community College; and the deletion of Giovanni Blancas from full-time employment. Motion carried 5-0.

(D-1) CONTRACT AWARD FOR ADMINISTRATION BUILDING AIR HANDLER REPLACEMENT AT SCOTTSDALE COMMUNITY COLLEGE - approve awarding a contract in the amount of One Hundred Sixty Four Thousand Six Hundred Seventy Six and no/100 Dollars ($164,676.00) to Kinetic Systems, Inc. for replacement of the Air Handler Unit in the Administration Building.

MOTION
MOTION NO. 9061

Linda Rosenthal moved for approval of awarding a contract in the amount of One Hundred Sixty Four Thousand Six Hundred Seventy Six and no/100 Dollars ($164,676.00) to Kinetic Systems, Inc. for replacement of the Air Handler Unit in the Administration Building. Motion carried 5-0.

(D-2) CONTRACT AWARD FOR KOMATKE HALL EXPANSION AND REMODEL, ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve awarding a contract in the amount of Five Million Two Hundred Thirty Four Thousand and no/100 Dollars ($5,234,000.00) to Norquay Construction, Inc. for expansion and remodeling of Komatke Hall at Estrella Mountain Community College.

MOTION
MOTION NO. 9062

Linda Rosenthal moved for approval of awarding a contract in the amount of Five Million Two Hundred Thirty Four Thousand and no/100 Dollars ($5,234,000.00) to Norquay Construction, Inc. for expansion and remodeling of Komatke Hall at Estrella Mountain Community College. Motion carried 5-0.


INFORMATION ITEMS
There were no information items.


MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Two Months Ended August 31, 2001


Dr. Rufus Glasper reported nothing is out of line. Spending activity during these first two months of the fiscal year is comparable to prior months. With the potential of budget cuts, MCCCD is well positioned to come back with feasible plans. Reserves have been built up to handle the cuts which may be experienced and financial stability will continue.


NEXT BOARD MEETING
The next Governing Board Meeting will be a Strategic Conversation on October 9, 2001 at Phoenix College (Dome Conference Room), 3310 North 10th Avenue, Phoenix.

ADJOURNMENT
The meeting adjourned at 7:15 p.m.




___________________________________
Nancy Stein Governing Board Secretary