Minutes 09/26/2000 | Maricopa Community Colleges

GOVERNING BOARD
September 26, 2000
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
PRESENT

GOVERNING BOARD
Gene Eastin, President, Donald R. Campbell, Secretary, Nancy Stein, Member, Ed Contreras, Member, Linda B. Rosenthal, Member

ADMINISTRATION
Fred Gaskin, Raul Cardenas, Phil Randolph, Anna Solley, Rufus Glaper, Ron Bleed Pete Kushibab, Gina Kranitz, Larry Chrisitansen, John Cordova, Art DeCabooter, Stan Grossman, Nancy Greenlaw for Homero Lopez, J. Marie Pepicello,Fred Gaudet, Linda Thor, Jean Ann Abel for Tessa Martinez Pollack, Arnette Ward

STATE BOARD Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Gene Eastin.
EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.
The meeting recessed at 6:20 p.m.
The meeting reconvened at 6:34 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.
President Eastin recognized the presence of students from Dr. Thors NAU CC580 class, Pete Kushibab and Paul Wards ASU Law in Higher Education class, and students from Mr. Eastins NAU CC580 class.
CITIZEN'S INTERIM
Jim Reed, Faculty Senate President of Glendale Community College, came forward with a letter representing himself and other employee group leaders entitled Only One Agenda, Please. The letter expressed concerns on comments made by the Governing Board President at a board meeting held on the Glendale Community College campus on September 18 in response to a recommendation by NCA.
BOARD MEMBER REPORTS
Ed Contreras - no report
Nancy Stein - no report
Don Campbell - no report
Linda Rosenthal - no report
Gene Eastin - no report
CHANCELLOR'S REPORT
Dr. Fred Gaskin announced fall enrollment is up from the same 45th day REPORT numbers last year. Headcount is up 6.5%, FTSE is up 5.2%, and currently there is an enrollment of 103,000 students in credit courses.
SECRETARY'S REPORT
There was no report. FACULTY REPORT
There was no report.
EMPLOYEE GROUP REPORTS
There was no report.
COLLEGE REPORTS
There were no reports.
STUDENT GOVERNMENT REPORTS
Dianne Stone, President Chandler-Gilbert Community College Student Government, reported that students leaders recently attended a leadership retreat in Prescott. Duane Oaks, who has accepted a position at Mesa Community College, was presented a plague in appreciation for his leadership and dedication as Director of the Service Learning Program at Chandler-Gilbert Community College.
STATE BOARD REPORT
Nick Balich reported that the work of the Governors Task Force on Higher Education is progressing. It is anticipated that a report will be forthcoming in December.
AADGB REPORT
Linda Rosenthal noted that the AADGB report should be referred to as the ACCA/AADGB report. She provided a summary of issues that were presented at the September 14 meeting. Legislative issues were discussed and reports were received on the Governors Task Force on Higher Education and the Arizona Partnership for a New Economy. It was announced that Governor Jane Hull had accepted invitations to speak at college campuses throughout the state on educational issues. Items regarding college enrollments and other issues were also shared.
AWARDS AND RECOGNITIONS
There were none.
LEGISLATIVE REPORT
Jack Lunsford provided highlight information on ballot propositions, election results and their possible impacts on the district. Status was provided on the recently held Dual Enrollment Study Committee hearing. A subcommittee was appointed to make recommendations to the full committee in October. He noted that an aggressive federal agenda had been adopted for the coming year and letters had been sent to Governor Hull to invite her to the MCCD campuses.
APPROVAL OF THE AGENDA
President Eastin requested a motion to approve the agenda.
MOTION
MOTION NO. 8990
Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Eastin asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested item C-2 be removed and Dr. Randolph asked that item B-1 be removed from the Consent Agenda. President Eastin removed item E-1 from the Consent Agenda due to a citizens request to speak to the item.
The following items are included in the Consent Agenda:

(A-1)
APPROVAL OF MINUTES - of the August 22 and September 12, 2000 meetings.

(B-2)
CONSIDERATION AND ACCEPTANCE OF RESIGNATION SETTLEMENT - DEAN OF INSTRUCTION - Approve the payment of $36,648 to the Dean of Instruction, whose separation is noted on Action Item B-1 for this meeting, as partial consideration for his resignation and settlement of a contingent termination appeal proceeding.

(C-1)
ALLIANCE + (PLUS) TECHNOLOGY INNOVATION GRANT PROJECT - Approve the subcontract agreement between MCCD/Think Tank and the Polaris Joint School District*, including a grant to be administered by Think Tank in the amount of $367,719 for the third year of the 5-year project. The subcontract agreement is pending a signed contract. *(Note: The 5-year multi-state grant is issued by the U.S. Department of Education and administered by Polaris as the LEA).

(D-1)
RIO SALADO INTERGOVERMENTAL AGREEMENT WITH THE STATE BOARD OF DIRECTORS FOR COMMUNITY COLLEGES OF ARIZONA TO ACT AS FISCAL AGENT FOR THE ARIZONA LEARNING SYSTEMS - Approve an Intergovernmental Agreement with the State Board of Directors for Community Colleges of Arizona to authorize Rio Salado College to act as fiscal agent for the Arizona Learning Systems (ALS) and provide office space and related services. Effective dates are September 1, 2000 through August 31, 2001.

(D-2)
INTERGOVERNMENTAL AGREEMENT: RIO SALADO COLLEGE AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT, WORKFORCE DEVELOPMENT DIVISION FOR ADULT BASIC EDUCATION AND ENGLISH FOR SPEAKERS OF OTHER LANGUAGES CLASSES FY 2000-2001 - Approve an Intergovernmental Agreement for $30,000 between Rio Salado College and the Maricopa County Human Services Department, Workforce Development Division. This agreement is for a grant to provide Adult Basic Education and English for Speakers of Other Languages classes for the Maricopa County One-Stop Centers located in Glendale and Mesa.

(D-3)
RECEIPT OF ARIZONA STATE LIBRARY GRANT ON BEHALF OF SUN SOUNDS RADIO -Approve an amendment to the existing Intergovernmental Agreement with the Arizona State Library, Archives and Public Records (ASLAPR). The amendment extends the contract period from July 1, 2000 until June 30, 2001 and thereby continues the annual grant of $77,000 for use by Sun Sounds for the provision of reading services to the blind, visually impaired, and print-disabled populations in Arizona.

(D-4)
MICROENTERPRISE AND HEALTH CARE INITIATIVES: UNIVERSIDAD VERACRUZANA AND MARICOPA COMMUNITY COLLEGES - Accept an award of $100,000 of U.S. Agency for International Development (USAID) funds dispersed via the Association Liaison Office for University Cooperation in Development (ALO) to conduct collaborative projects with Universidad Veracruzana (UV), Xalapa, Mexico.

(E-2)
CONTRACTS FOR FOOD SERVICE AND VENDING -Approve contracting with Aramark Corporation for the provision of food service and beverage vending. It is also recommended that the Governing Board approve contracting with North County Vending for snack and food vending services.

MOTION
MOTION NO. 8991
Linda Rosenthal moved that the Consent Agenda be approved with the exception of items B-1, C-2 and E-1. Motion carried 5-0.

(B-1)
EMPLOYMENTS, RESIGNATIONS, REITREMENTS AND SEPARATIONS - Phil Randolph recommended approval of the Employments, Resignations, Retirements and Separations with a salary revision for Mary Ann McCullough to reflect $23,543 annual and $20,373.75 prorated, remove the name Jean Carp on page three as it is a repeat of the previous page with a salary change, and remove the Michael P. Leiby from the Separations under Paradise Valley Community College.

MOTION
MOTION NO. 8992
Linda Rosenthal moved the Employments, Resignations, Retirements and Separations with the recommended revisions. Motion carried 5-0.

(C-2)
AZTEC SUBCONTRACT - Accept $113,259 of U.S. Department of Education monies from Arizona State University for the funding period starting June 1, 2000 ending September 30, 2000 to improve mathematics and teacher preparation statewide. In response to inquiries from Mrs. Stein, Alberto Sanchez provided information regarding the purpose and length of the grant, the number of MCCD faculty who participate, and the number of students served. He indicated he would check with ASU on the accuracy of the dates provided for the grant.

MOTION

MOTION NO. 8993
Don Campbell moved to accept $113,259 of U.S. Department of Education monies from Arizona State University for the funding period starting June 1, 2000 ending September 30, 2000 to improve mathematics and teacher preparation statewide. Accuracy of dates to be verified. Motion carried 5-0.

(E-1)
CONTRACT FOR FACILITIES MANAGEMENT AND CONVENIENCE COPIERS - Approve of a contract with IKON Office Solutions for the provision of facilities management and convenience copiers at the colleges listed below. For this RFP and contract, facilities management means staffing and management of the operations of the copy and mail centers located on campus. Convenience copiers are the copiers available for staff use, placed in college departments and administrative areas. Colleges participating in the contract are: Chandler Gilbert Community College, Estrella Mountain Community College, GateWay Community College, Glendale Community College, Mesa Community College, Phoenix College, Scottsdale Community College and South Mountain Community College. Colleges not listed have chosen not to participate in the contract at this time. They provide those services internally. Terms of the contract will allow colleges to be added to the contract at a later date.
Kerry Vail, Vice President of Xerox Southwest Operations came forward to express concerns regarding the item. If approved, taxpayers dollars will be overspent. She explained Xerox responded with a proposal of $2.1 million annually, while Ikons proposal was $2.6 million. She requested the Board postpone the approval of this contract until an investigator could be brought to examine the Request For Proposal process followed. Mike McIntier provided information on the proposal process followed and explained that cost was only one of seventeen criteria to be weighed. He also explained that the RFP procurement committee unanimously voted to award Ikon with the contract. Discussion followed, resulting in the recommendation that the item be tabled in order to provide time for more information and clarification.

MOTION
MOTION NO. 8994
Ed Contreras moved to table the Contract for Facilities Management and Convenience Copiers. Motion carried 5-0.
MONITORING REPORTS

(VI.A.)

Budget Analysis Report Summary
Fund 1 General Unrestricted Fund
For Two Months Ended August 31, 2000

(VI.B.)

Budget Analysis Report Summary
Fund 1 General Unrestricted Fund
For the Fiscal Year Ended June 30, 2000
Final

NEXT BOARD MEETING
The next Governing Board meeting will be a Work Session on October 10, 2000
ADJOURNMENT
The meeting adjourned at 7:25 p.m.

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