GOVERNING BOARD
SEPTEMBER 27, 1994
MINUTES
An executive session convened at 6:00 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
PRESENT
GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member Ron Bleed
ADMINISTRATION
Paul A. Elsner,William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Larry ChristiansenJanice Bradshaw, Raul Cardenas,Ken Roberts for John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, Mary Briden for J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip, Lois Bartholomew/Arnette Ward ABSENT
STATE BOARD
Jim UllmanCALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Linda B. RosenthalEXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.
>MOTION NO. 8297
Donald R. Campbell moved that an executive session be convened. Motion carried 5-0.The meeting recessed at 6:31 p.m.
The meeting reconvened at 7:01 p.m.President Rosenthal acknowledged administrative substitutions: Ken Roberts for John Cordova, Mary Briden for Marie Pepicello, and Lois Bartholomew for Arnette Ward.
APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the August 23, August 30, and September 13, 1994 meetings.MOTION NO. 8298
M. Grant Christensen moved that the minutes of the August 23, August 30, and September 13, 1994 meetings be approved. Motion carried 5-0.CITIZEN'S INTERIM
No one requested to speak during this portion of the meeting.CHANCELLOR'S REPORT
There was no report.SECRETARY'S REPORT
There was no report.STATE BOARD REPORT
In Mr. Ullman's absence, there was no report.AADGB REPORT
Linda B. Rosenthal reported on the September 9, 1994 AADGB meeting. Discussion at the meeting focused on the upcoming AADGB Conference, the legislative package, and drafting of a letter to members of the legislature. The AADGB Board will serve as a committee of the whole for the governance study.LEGISLATIVE REPORT
There was no report.BOARD MEMBER REPORTS
Governing Board members reported as follows:
1. Donald R. Campbell commented on his campaign for reelection to the MCCCD Governing Board.
2. Roy C. Amrein - no report.
3. M. Grant Christensen - no report.
4. Nancy Stein attended the President's Honors Reception at Scottsdale Community College, toured Estrella Mountain Community College Center and Paradise Valley Community College, the Ocotillo kick off meeting, the Management Breakfast, the Part-time Faculty Convention, and a workshop on diversity at Mesa Community College. Mrs. Stein graciously thanked all those individuals involved in the tours at EMCCC and PVCC.
5. Linda B. Rosenthal attended forums for gubernatorial candidates at Phoenix College, the ITS Celebration, the Ocotillo kick off, and the Part-time Faculty Convention.
FACULTY REPORT
Freddie Antilla, President, reported that the District Faculty Association had voted to support the Capital Development Plan. Linda Rosenthal and Paul Elsner expressed appreciation to the faculty for their support of the bond election.GROUP REPORTS
There were no reports.COLLEGE REPORTS
Larry Christiansen, President of Mesa Community College, reported on the Campus Compact Source Book for the Community Service in Higher Education and the East Valley Think Tank Partners in Education booklet.Mary Briden, Dean, Phoenix College, announced that Dr. Geoffrey Eroe had received a Zonie Award, and commented on a conference on Immigration--Crisis or Crossroads.
John Waltrip, President of Glendale Community College announced that two Glendale Community College faculty members had recently received awards. Steven Shew received a teaching award and John DeKorte received a community service award.
STUDENT GOVERNMENT
Mesable Baker, South Mountain Community College Student President, spoke about student participation in a voter registration drive and cooperation with students at Mesa Community College in a "bond fire" in support of the MCCCD bond election.REWARDS & RECOGNITION
Chancellor Paul Elsner noted that Estrella Mountain Community College Center had been recognized for the environmental design of the facility by receiving a Valley Forward Award.APPROVAL OF AGENDA
Approval of the agenda was recommended.MOTION NO. 8299
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience.William Waechter requested that item A-1 be removed from Consent Agenda. M. Grant Christensen requested that item C-3 be removed from the Consent Agenda. Nancy Stein requested that items B-5, B-6, B-9, B-10, B-11, B-12, B-13 and C-1 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(A-2) RFP ADJUSTMENT - adjustment of Appendix C of the RFP to reflect the one percent (1%) increase to the base which has been granted by the Governing Board to be effective January 1, 1995, and that a small working group be appointed to modify the language in Appendix C in accordance with this increase and to update the language so it is current.
(B-1) CURRICULUM - approval of the curriculum with corrections as distributed.
(B-2) SUN SOUNDS INTERGOVERNMENTAL AGREEMENT ARIZONA DEPARTMENT OF LIBRARY ARCHIVES & PUBLIC RECORDS - approval of an intergovernmental agreement between the Arizona Department of Library, Archives and Public Records and Rio Salado Community College on behalf of Sun Sounds whereby the Department will grant $35,000 to Sun Sounds to be used for "Sun Sounds Radio Reading Service Outreach Program."
(B-3) INTERGOVERNMENTAL AGREEMENT PC AND MCCD/ARIZONA DEPARTMENT OF EDUCATION (TESTING - ratification of entry into an Intergovernmental Agreement with the Arizona Department of Education whereby MCCCD (through Mesa Community College and Phoenix College) will provide administration of examinations covering the United States and Arizona Constitutions in support of the teacher testing unit of the Arizona Department of Education through June 30, 1999.
(B-4) ADDITIONAL MOTOROLA WATER MONITORING WELL AT MESA COMMUNITY COLLEGE - authorization of entry into a contract to allow Motorola to install a second temporary well at Mesa Community College for the monitoring of ground water; and that this approval be forwarded to the State Board for their action.
(B-7)CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT NATIONAL PROGRAM AND PRODUCTION ACQUISITION GRANT - acceptance of two grant awards from the Corporation for Public Broadcasting totaling $300,525.00 and approval of the two-year allowable expenditure period from October 1, 1994 through September 30, 1996.
(B-8) NSA GRANT - approval of the second year, 1994-95, Department of Defense, National Security Agency Grant to continue support for the development and expansion of the comprehensive program of study focused in mathematics through South Mountain Community College, for $134,330.
(C-4) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 08/19 and 09/02/94
Accounts Payable: 08/01, 08/02, 08/03, 08/04, 08/08, 08/09, 08/10, 08/11, 08/15, 08/16, 08/17, 08/18, 08/19, 08/22, 08/23, 08/24, 08/25, 08/26, 08/29, 08/30, and 08/31/94
MOTION NO. 8300
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-5, B-6, B-9, B-10, B-11, B-12, B-13, C-1, and C-3. Motion carried 5-0.(A-1) FACULTY/MANAGEMENT/ADMINISTRATIVE - William Waechter recommended approval of the personnel actions with the following corrections: Page 5, pull the item on Joseph Shunkamolah, and change starting date for Richard DeGraw from September 28, 1994 to November 14, 1994; Page 6, Daniel Bergland should be an Administrative Assistant II; Page 11, Nancy Harrison is at Chandler Gilbert Community College; and Page 12, delete the item on Marian Hartung. Nancy Stein asked about the background of the individual appointed to an Administrative Assistant II position on page 8 and if the Executive Assistant position on page 5 had been subject to the screening process. William Waechter responded that the minimum qualifications for the position would be provided to Mrs. Stein and clarified the screening process and background for the Executive Assistant position.
MOTION NO. 8301
Donald R. Campbell moved that the Governing Board approve the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations with the following corrections: Page 5, pull the item on Joseph Shunkamolah, change starting date for Richard DeGraw from September 28, 1994 to November 14, 1994; Page 6, Daniel Bergland should be an Administrative Assistant II; Page 11, Nancy Harrison is at Chandler Gilbert Community College; and Page 12, delete the item on Marian Hartung. Motion carried 5-0.(B-5) HVAC CONTROLS CONTRACT GATEWAY COMMUNITY COLLEGE - It was recommended that a contract in the amount of twenty-six thousand three hundred and fifty-eight and no/100 dollars ($26,358.00) be awarded to Johnson Controls, Incorporated for providing the hardware and software for the Johnson Controls Metasys energy management system in the Gateway Community College Central Plan. Nancy Stein expressed her disapproval of the process.
MOTION NO. 8302
Roy C. Amrein moved that the Governing Board award a contract in the amount of twenty-six thousand three hundred and fifty-eight and no/100 dollars ($26,358.00) to Johnson Controls, Incorporated for providing the hardware and software for the Johnson Controls Metasys energy management system in the Gateway Community College Central Plan. Motion carried 4-1. Mrs. Stein was opposed.(B-6) MPE CONSULTANT FOR WILLIAMS AVIATION MAINTENANCE BUILDING - awarding of a contract to Energy Systems Design, Incorporated was recommended. In response to a question from Nancy Stein, Lionel Diaz explained the term "done in-house."
MOTION NO. 8303
M. Grant Christensen moved that Governing Board award a contract to Energy Systems Design, Incorporated to provide mechanical, plumbing and electrical engineering for the remodeling of Building 410 at Williams Education Center for occupancy by Chandler Gilbert Community College's Aviation Maintenance Program. Motion carried 5-0.(B-9) ARIZONA DEPARTMENT OF COMMERCE AWARD - INTERFACE DATA SYSTEMS, INC. - Alfredo G. de los Santos Jr. recommended acceptance of an award in the amount of $155,268 for a Workforce Recruitment and Job Training project with Interface Data Systems, Inc. for a plant expansion in Phoenix that will create 111 new jobs in Maricopa County. Nancy Stein asked about the seemingly high amount budgeted for supplies.
MOTION NO. 8304
Nancy Stein moved that the Governing Board accept an award in the amount of $155,268 for a Workforce Recruitment and Job Training project with Interface Data Systems, Inc. for a plant expansion in Phoenix that will create 111 new jobs in Maricopa County. Motion carried 5-0.(B-10) ARIZONA DEPARTMENT OF COMMERCE AWARD - SUPERSHUTTLE INTERNATIONAL - Acceptance of an award in the amount of $75,000 for a Workforce Recruitment and Job Training project with SuperShuttle, International for an expansion and relocation that will bring 345 new jobs to Maricopa County was recommended.
(B-11) ARIZONA DEPARTMENT OF COMMERCE AWARD - THE VANGUARD GROUP - Acceptance of an award in the amount of $136,125 for a Workforce Recruitment and Job Training project with the Vanguard Group for a new facility start up that will bring 200 new jobs to Maricopa County was recommended.
(B-12) ARIZONA DEPARTMENT OF COMMERCE AWARD - WALLE CORPORATION - Acceptance of an award in the amount of $160,000 for a Workforce Recruitment and Job Training project with Walle Corporation for a new plant opening in Goodyear that will bring 200 new jobs to Maricopa County was recommended.
(B-13) ARIZONA DEPARTMENT OF COMMERCE AWARD - DISCOVER CARD SERVICES - Acceptance of an award in the amount of $150,000 to the Maricopa County Community College District for a workforce recruitment and custom training program with Discover Card Services, Inc. was recommended.
Nancy Stein stated her concern that these awards gave the appearance that the District serves as an employment agency rather than as an educational institution. Bertha Landrum responded that the District assists companies in securing employees and training employees and that these jobs are made available to District students as well as the general public.
MOTION NO. 8305
Donald R. Campbell moved that the Governing Board accept the following Arizona Department of Commerce awards: an award in the amount of $75,000 for a Workforce Recruitment and Job Training project with SuperShuttle, International for an expansion and relocation that will bring 345 new jobs to Maricopa County ; an award in the amount of $136,125 for a Workforce Recruitment and Job Training project with the Vanguard Group for a new facility start up that will bring 200 new jobs to Maricopa County; an award in the amount of $160,000 for a Workforce Recruitment and Job Training project with Walle Corporation for a new plant opening in Goodyear that will bring 200 new jobs to Maricopa County ; and an award in the amount of $150,000 to the Maricopa County Community College District for a workforce recruitment and custom training program with Discover Card Services, Inc. Motion carried 5-0.(C-1) LOCAL GOVERNMENT INVESTMENT POOL RESOLUTIONS - Dan Whittemore recommended adoption of a resolution relating to the Arizona State Treasurer's Local Government Investment Pool (LGIP). Nancy Stein asked about the cost effectiveness and yield on short term investments.
MOTION NO. 8306
M. Grant Christensen moved that the Governing Board adopt the following resolutions related to the Arizona State Treasurer's Local Government Investment Pool: 1) Resolution authorizing investment of monies in the LGIP; and 2) Resolution authorizing the following officers/agents to deposit, transfer, and withdraw monies in the LGIP: Dan Whittemore, Vice Chancellor for Administration; Rufus Glasper, Associate Vice Chancellor for Financial Operations; Marilyn Anderson, Controller; and Michael Murphy, Assistant Controller. Motion carried 5-0.(C-2) PRIVATIZATION OF SERVICES POLICY - Adoption of the Privatization of Services Policy was recommended. Nancy Stein stated that the public might not perceive this as the best practice and might view this as too much power given to the Chief Procurement Office. Mrs. Stein suggested that the words "whenever possible" should be deleted from the policy statement.
MOTION NO. 8307
M. Grant Christensen moved that the Governing Board adopt the following policy on Privatization: Policy Statement; The Governing Board supports the concept of utilizing the most beneficial method of providing services and goods to the District, whether it be from the public or private sector. Whenever possible, established criteria shall be used to analyze the benefits of one source over the other. Delegation of Authority; The chief Procurement Officer as delegated by the Governing Board, through the Chancellor, Vice Chancellor for Administration, and the Associate Vice Chancellor for Financial Operations, shall be responsible for establishing review criteria, for writing procedures relating to privatization and for the timely review, action and reporting on all privatization proposals. Personnel actions affecting District personnel as a result of privatization efforts are separate from procurement activities. Reports on Privatization Efforts; A report shall be filed annually be the Chief Procurement Officer, outlining progress in the areas of privatization. Numbers of formal inquiries as well as any records of any appeals and their outcomes shall also be reported. This annual report shall be provided to other agencies such as the Private Enterprise Review Board, if so requested. Privatization Review Criteria; Proposals for privatization will be evaluated on a number of factors including cost. Additional factors will depend upon the service or goods proposed, but may include: 1) Quality of service - the effect privatization will have on the quality of service. 2) Cost Efficiency - expected cost of service, including District oversight of the contract, assuming no decrease in quality. 3) Market Strength - availability of private providers interested in providing the service. 4) Risk to the District - degree which privatization increases District exposure to hazards and risk. 5) Legal Barriers - the effect of laws on privatization decisions. 6) Control - ability of he District to oversee and monitor the service, once it has been privatized. 7) Resources - efficient and effective use of existing District assets. 8) Impact on Employees - the effect privatization will have on both full time and student employees of the District. 9) Political Resistance - opposition from the public, the provider of the service, interest groups or elected officials.Definition of Terms; "Privatization": means the provision of services or goods by a private sector business, another public sector body or non profit agency, that is normally provided by employees of the District. Motion carried 4-1. Nancy Stein was opposed.(C-3) PRIOR YEAR COMMITMENTS FY 93-94 - approval of the prior year commitments for FY ended 06/30/94. In response to a question from M. Grant Christensen, Dan Whittemore noted that the second item for Zawicki, $2,783.00 should be deleted and the grand total changed to $10,187.71. It was requested that future changes should be distributed to the Governing Board prior to the beginning of the meeting.
MOTION NO. 8308
M. Grant Christensen moved that the Governing Board approve the prior year commitments for FY ended 06/30/94 with the following changes: the second item for Zawicki, $2,783.00 should be deleted and the grand total changed to $10,187.71. Motion carried 5-0.The following information items were distributed to the Governing Board:
INFORMATION ITEMS
(IV-A) ADMINISTRATIVE LEAVES
(IV-B) MANAGEMENT SABBATICALSWilliam Waechter requested the Armando Gonzales leave be deleted from the information item.
(IV-C) WEAPONS POLICY (FIRST READING)(IV-D) BUDGET ANALYSIS REPORT
NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, October 11, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, October 25, 1994 - 7:00 p.m. - Regular Meeting
ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:00 p.m.A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
STRATEGIC CONVERSATION - CONTINUATION OF DISCUSSION OF GOALS
Bertha Landrum led the strategic conversation relating to goals. The anticipated outcome was to identify the critical issues facing the Maricopa County Community College District in this coming decade. The introduction included a review of the strategic planning process and goal setting in strategic planning.Small group discussion focused on five factors impacting future direction.
Demographic Factors
1) Seniors "How to meet their unique needs" as our customer
2) Growth - MCCD manage growth - use of intelligent models
3) Diversity - reflect the diverse mix of our population in MCCD's student and employee population
Sun City - Focus Groups
- Denial of older age population
- Seniors need "recareering"
- "See" Seniors as college students
- Don't pay taxes??
1) Seniors - AS
2) Growth
??Largest Community College District in the US??
Cities leaving need rebuilt
3) Elitist - deal with diversity
MCCCD - If colleges reflect mix of culture-reflective in student mix-employee mix
Common culture "changing
- Demographics change
- Rapid
- 5 year mix
- Turnover
Growth creates new mixes, new challenges, what statistics show usPolitical Factors
1) Special interest groups influence on policy makers.
Goal: to work with our various communities to satisfy their educational needs or to find common ground wherever possible, for mutual benefit.
2) Funding - Property tax (regressive tax) vs state aid, which is sales tax and income tax (progressive tax). Note: state vs local control issue. State Funding to community colleges
Property tax or sales/income
3) Regulatory Institutional assessmentEconomic Factors
Critical Issue:
- Jobs scarce; fear in workplace-fear of losing job
Lack of tax support-less willing to pay taxes
Lack measures of accountable performance
- Internationalization of our economy
Resulting fewer jobs for people and fewer well-paying jobs and people in temporary jobs and jobs without benefits etc.
- Impact of automation (?creates new jobs) - reengineering
- People must go into many fields, different areas - adapt to different situations - educationally diverse
1) Failure of economy to provide enough of the right kind of jobs, e.g. fun to do, pays well, benefits, etc.
2) The internationalization of our economy has resulted in the loss of jobs but will result in better economies of other countries (no longer a national economy - workers pay in India impacts workers pay in Indiana--can't buy a car made only in U.S. any more) jobs aren't here and standard of living down.Technological Factors
- Rapid change
- dollars
- training users (faculty, staff, students)
- knowing where technology is going
- changing skill level of students
- law vs privacy and copyright
- Delivery of educational services
- allows additional providers (competition
- cost and time of developing and keeping it current
- will there be a limit to class size
- reduction in need for "experts"/faculty?
- changing job description
- instruction in isolation (remote) = loss of interpersonal contact
- delivery vs TV/VER to neighborhood classes (see also have vs have-nots)- Haves vs have-nots
- cost to individual
- cost to educational system
- will we need to provide loaners/rentals
Socio-Cultural Factors
-The community colleges should serve as a socio-economic equalizer. Technocracy of the elite challenges that role. The issue is to provide high level technological access for all socio-economic populations.
- There is an increasing requirement for linguistic and cultural diversity "learning" for success interpersonally and in the workplace.
- In a world of rapid change people will need to plan more carefully for future careers and retirement years.
Information gained from this strategic conversation will be reviewed and goals drafted for further discussion.
ADJOURNMENT
The meeting ended at 9:02 p.m.
____________________________________
Roy C. Amrein
Secretaryaa
09/28/94