Minutes 09/28/1999

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD Linda B. Rosenthal, President, Gene Eastin, Secretary, Donald R. Campbell, Member, Nancy Stein, Member, Ed Contreras, Member

ADMINISTRATION
Raul Cardenas, Donna Schober for William F. Waechter, Alfredo G. de los Santos Jr., Rufus Glasper, Janet Gesin for Ron Bleed, Pete Kushibab, Gina Kranitz, Larry Christiansen, Art DeCabooter, John Cordova, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack, Arnette Ward

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

MOTION NO. 8901
Donald Campbell moved that executive session be convened. Motion carried 5-0.
The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.

Mrs. Rosenthal acknowledged the presence of Paul Ward's and Gayle Hunnicutt's law of higher education class and Dr. Alfredo de los Santo's community college class from Arizona State University.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
Jamey Taylor, a student at Mesa Community College, spoke regarding an issue of possible conflict of interest raised by the editor of the Mesa Legend concerning Mr. Taylor appearing before the Governing Board to speak on issues as well as acting as a reporter for the student newspaper. Mr. Taylor acknowledged Dr. Cardenas, Gail Mee, and Peter Kushibab for their assistance in resolving the issue.

BOARD MEMBER REPORTS

1. Ed Contreras reported that he appeared at a Diamondbacks baseball game to receive a donation on behalf of the District.
2. Nancy Stein reported that she attended the grand opening and dedication events for the Paul A. Elsner Library and High Tech Complex at Mesa Community College, the Southwest Campus of the Maricopa Skill Center, and the Health Careers Education Building at GateWay Community College. Mrs. Stein noted the increased enrollment at the Sun Lakes Education Center and their readiness for the addition of the second floor to their building.
3. Don Campbell - no report
4. Gene Eastin - no report
5. Mrs. Rosenthal presented, on behalf of the Governing Board, the following Resolution to Alfredo G. de los Santos on the occasion of his retirement as vice chancellor for student and educational development for the Maricopa County Community College District:

   WHEREAS Alfredo G. de los Santos Jr. has, for more than two decades, served the Maricopa County Community College District as its Vice Chancellor for Student and Educational Development;

   WHEREAS Alfredo G. de los Santos Jr. has redefined conventional notions of curriculum and career development in rendering community college education more responsive to the demands of a dynamic society;

   WHEREAS Alfredo G. de los Santos Jr. has been instrumental in obtaining support from such sources as the National Science Foundation for innovative programs in science and mathematics, thereby creating a role for community colleges in the realm of technology where no such role previously existed;

   WHEREAS Alfredo G. de los Santos Jr. has crafted a professional legacy through the development of such enterprises as the Arizona Small Business Development Center, the Maricopa Center for Aging, collaborative partnerships with K-12 institutions, and other initiatives which have earned the admiration of community college leaders nationwide;

   WHEREAS Alfredo G. de los Santos Jr. has fostered partnerships between Maricopa and Arizona’s three public universities, resulting in an integrated university articulation structure which enables Arizona students to experience higher education beyond the community college;

   WHEREAS Alfredo G. de los Santos Jr., through his service to Maricopa, has enhanced its reputation in higher education through his distinction as one of America’s most gifted educators, acknowledged most recently by his receipt of the prestigious Harold W. McGraw, Jr. Prize in Education;

   WHEREAS it has been the constant vision of Alfredo G. de los Santos Jr. to ensure that Maricopa both define and transcend the standard for excellence among American community colleges;

   NOW, THEREFORE, the Governing Board of the Maricopa County Community College District, its employees and students, do hereby acknowledge the outstanding contributions of their Vice Chancellor for Student and Educational Development, convey their gratitude for his distinguished service, and wish him well in his retirement.

   APPROVED this 28th day of September, 1999.

CHANCELLOR'S REPORT
There was no report.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Dr. Minor introduced Faculty Member Alan Jacobs who presented a history and progress report on the Maricopa Mathematics Modules Project. The project was developed with the support of the National Science Foundation, the District, and Dr. Alfredo G. de los Santos. The work will be published over the coming winter, four workshops have been held for approximately 60 faculty, and assistance is being given to faculty from various states with pre-published versions of the modules.

EMPLOYEE GROUP REPORTS
Rick Sheets, MAT President, presented an open invitation to the Board to attend MAT Executive Council meetings and offered his assistance should anyone have questions regarding the MAT group.

Wanda Elie, PSA President, reported that the annual leadership retreat was held in August. Goals were discussed and the strategic conversation format was used to discuss policy manual issues. The group is working on a web site, and discussion was held on the selection of a sponsored charity.

COLLEGE REPORTS
Marie Pepicello reported that the Phoenix College Dental Hygiene students received the National 1999 Student Merit Award for their work this spring with the Caring Hands Clinic which provides care for indigent children. She also reported that the Osborn School District, in conjunction with the dental program, has been awarded a Rotary grant for dental care for indigent children.

Linda Thor reported that Rio Salado College has received a large grant from the Pew Charitable Trust for the redesign of the delivery of programs using technology for improving quality and reducing cost. Dr. Thor noted that the item is on the consent agenda for the Board's consideration.

STUDENT GOVERNMENT REPORTS
Chandler Gilbert Community College Student Government President Ricky Turner reported on the following events and activities - a student life retreat, a MCCCD retreat held for student leaders, and the upcoming Desert Rose Festival.

Mesa Community College Student Government President Diana Rodriquez, introduced fellow student government members and reported on the following events and activities - a club carnival and a student leader retreat.

STATE BOARD REPORT
There was no report.

AADGB REPORT
Linda Rosenthal reported that the following issues were discussed at the meeting held on September 16 - the All Arizona Council Conference, the rules for delivery of community college services outside district boundaries, the State Board study session on community college funding, and the development of a questionnaire that will be sent to board members regarding the direction for AADGB.

AWARDS AND RECOGNITIONS
Lionel Diaz announced the receipt of the following five awards from the American Institute of Architects - two awards for the design of the Glendale Community College Physical Science Building, two awards for the Paradise Valley Community College Support Services Building, and the Client of the Year Award which was received by the MCCCD Facilities, Planning, and Development Department.

APPROVAL OF THE AGENDA
President Rosenthal requested a motion to approve the agenda.

MOTION NO. 8902
Nancy Stein moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from the Consent Agenda. Donna Schober requested that item B-1 be removed from the Consent Agenda. Nancy Stein requested that items C-10 and C-13 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES - of the August 24 and September 14, 1999 minutes.

(C-1) CONTRACT AWARD FOR ASBESTOS ABATEMENT IN THREE BUILDINGS AT MESA COMMUNITY COLLEGE - Ratify awarding a contract in the amount of One Hundred Eighty-Two Thousand Five Hundred Twenty-Six and no/100ths Dollars ($182,526.00) to Spray Systems Environmental for asbestos abatement in the Life Science, Nursing, and old Library buildings at Mesa Community College.

(C-2) CONTRACT AWARD FOR THE CONSTRUCTION OF THE NEW SOUTH MOUNTAIN COMMUNITY COLLEGE GUADALUPE CENTER - Awarding a contract in the amount of Four Hundred Seventy One Thousand Nine Hundred Thirty and no/100ths Dollars ($471, 930.00) to Norquay Construction, Inc. for the construction of the new South Mountain Community College Guadalupe Center.

(C-3) CONSULTANT SELECTION FOR THE NEW STUDENT CENTER AT CHANDLER-GILBERT COMMUNITY COLLEGE - Approve the following: the selection of Architekton to provide consulting services for the new Student Center at Chandler-Gilbert Community College, and forward this item for State Board action. The design fee budget for this work is $400,000.

(C-4) CONSTRUCTION AWARD FOR ATHLETIC FACILITIES MODIFICATIONS AT GLENDALE COMMUNITY COLLEGE - Awarding a contract in the amount of Four Hundred Seventy-Eight Thousand One Hundred Fifty and no/100ths Dollars ($478,150.00) to Pace Pacific Corporation for modifications to athletic facilities at Glendale Community College.

(C-5) CONCEPTUAL APPROVAL TO REMODEL STUDENT SERVICES AND FINE ARTS FACILITIES AT GLENDALE COMMUNITY COLLEGE- Approve the following for Glendale Community College: conceptual approval to remodel and expand existing facilities to create a One-Stop Center for Student Services, conceptual approval to remodel the Fine Arts building, and forwarding this item for State Board action.

(C-6) CURRICULUM - Approve the curricula as submitted.

(C-7) TECH PREP GRANT - Approve the 1999-2000 Tech Prep Grant awarded by the Arizona Department of Education to the Northeast Valley Consortium and accept the amount of $107,042.

(C-8) SCOTTSDALE COMMUNITY COLLEGE SCOTTSDALE TOBACCO EDUCATION AND PREVENTION PROGRAM GRANT- Approve a grant to Scottsdale Community College from the Maricopa County Department of Public Health Services in the amount of $528,693 for a period from August 1, 1999 to June 30, 2000.

(C-9) ALLIANCE + (PLUS) TECHNOLOGY INNOVATION GRANT PROJECT - Approve the subcontract agreement between MCCD/Think Tank and the Polaris Joint School District*, including a grant to be administered by Think Tank in the amount of $358,750 for the second year of the 5-year project. *(Note: The 5-year, multi-state grant is issued by the U.S. Department of Education and administered by Polaris as the LEA).

(C-11) SOUTH MOUNTAIN COMMUNITY COLLEGE TITLE V - DEVELOPING HISPANIC SERVING INSTITUTIONS PROGRAM- Accept the Title V - Developing Hispanic Serving Institutions Program Grant award of $378,770, funding for the first five years, from the United States Department of Education. First year funds are awarded to South Mountain Community College for the period of 10/01/1999 to 09/30/2000. The five year grant funds of $2,009,765 are for the period of 10/01/1999 to 09/30/2004.

REFUGEE RESETTLEMENT PROGRAM TRAINING CONTRACT - Approve an intergovernmental agreement (IGA) with the DES/Community Services Administration in the amount of $64,627 for a Refugee Life Skills Training contract. This contract will last from July 1, 1999 - June 30, 2000, with a renewal option if this program is continued into the next year.

MOTION NO. 8903
Don Campbell moved that the Consent Agenda be approved with the exceptions of items B-1, C-10, and C-13. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Donna Schober recommended that the employments, resignations, retirements and terminations be approved with the removal of the name Steven Despain.

MOTION NO. 8904
Don Campbell moved that the Employments, Resignations, Retirements, and Terminations be approved with the removal of Steven Despain. Motion carried 5-0.

(C-10) RIO SALADO COLLEGE PEW GRANT PROGRAM IN COURSE REDESIGN - Approve a Pew Grant in Course Redesign for $200,000 from the Pew Learning and Technology Program Center for Academic Transformation. This agreement is for the redesign of the delivery format of Introductory Algebra for the period of September 8, 1999 to December 31, 2001.

In response to inquiries from Mrs. Stein relating to student retention, information was provided regarding the availability of assistance for content and non-content questions provided to students both on-line and directly with faculty.

MOTION NO. 8905
Don Campbell moved to approve the Rio Salado Pew Grant in Course Redesign for Introductory Algebra for the period of September 8, 1999 through December 31, 2001. Motion carried 5-0.

(C-13) AGREEMENTS WITH CHARTER HIGH SCHOOLS AND PRIVATE SCHOOLS FOR DUAL AND CONCURRENT ENROLLMENT PROGRAMS- Authorize entry into agreements with the charter high schools and private educational institutions listed on behalf of its colleges for dual and concurrent enrollment programs.

In response to inquiries from Mrs. Stein, discussion was held regarding the costs of the agreements and oversight for monitoring of programs. The monitoring of the programs is the responsibility of the colleges through the Deans of Instruction. Evaluation and quality indicators information was provided by Dr. de los Santos.

MOTION NO. 8906
Don Campbell moved that the Agreements with the Charter High Schools and Private Institutions for Dual and Concurrent Enrollment be approved. Motion carried 5-0.

(D-1) MARICOPA ASSESSMENT PROCESS (MAP) - That MCCCD embed ongoing risk assessment and management into its daily operations and culture. This recommendation calls for a Governing Board directive for the appointment of an advisory group to perform a high-level evaluation of Maricopa's risks and control environment. Subsequently, the advisory group's assignment would be to recommend to the Governing Board an action plan and an ongoing process for assessment throughout Maricopa. Training, technical support, and facilitation is to be provided by Business Services. A target date of no later than March 31, 2000, is recommended for submission of the advisory group's report and recommendations to the Governing Board. Dr. Glasper provided the MAP as an important initiative for the District, and reviewed the executive summary for the Board.

MOTION NO. 8907
Gene Eastin moved that the Governing Board approve the Maricopa Assessment Process (MAP), an initiative to embed ongoing risk assessment and management into its daily operations and culture and to provide a directive for the appointment of an advisory group to perform a high-level evaluation of Maricopa's risks and control environment. Subsequently, the advisory group's assignment will be to recommend to the Governing Board an action plan and an ongoing process for assessment throughout Maricopa. Training, technical support, and facilitation is to be provided by Business Services. A target date of no later than March 31, 2000, is recommended for submission of the advisory group's report and recommendations to the Governing Board. Motion carried 5-0.

MONITORING REPORT

(VI.A.)

Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Month Ended August 31, 1999

NEXT BOARD MEETING
The next Governing Board meeting will be a work session scheduled for October 12, 1999.

ADJOURNMENT
The meeting adjourned at 7:25 p.m.

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