Minutes 10/23/2001

Governing Board Meeting
October 23, 2001

Minutes

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Section 38-431.02, notice having been duly given.


PRESENT

GOVERNING BOARD
Donald R. Campbell, President
Nancy Stein, Secretary
Linda B. Rosenthal, Member
Gene Eastin, Member
Ed Contreras, Member


ADMINISTRATION Fred Gaskin
Ron Bleed
Raul Cardenas
Debbie Thompson for Rufus Glasper
Phil Randolph
Anna Solley
Pete Kushibab
Gina Kranitz
Larry Christiansen
Ken Atwater
Art DeCabooter
Stan Grossman
Homero Lopez
Morris Johnson
Sylvia Manlove for Fred Gaudet
Linda Thor
Tessa Martinez Pollack
Arnette Ward


STATE BOARD
Nick Balich - Absent


CALL TO ORDER
President Don Campbell called the meeting to order at 5:30 p.m.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.
The meeting recessed at 6:20 p.m.
The meeting reconvened at 6:35 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Board Member Nancy Stein.
Dr. Campbell announced substitutions present. There were no classes in attendance.

CITIZEN'S INTERIM
Five citizens came forward to speak on behalf of colleagues at Glendale Community and on the Mirta Hamilton grievance. The citizens' names were: Darlene Goto, Michael Petrowsky, Rob Richards, Cathlene McCarthy, and Robert Wilder. Copies of their transcripts can be located in the Governing Board Meeting folder housed in the Legal Department of the District Office.

BOARD MEMBER REPORTS
Mrs. Stein reported attending the grand opening ceremonies of the Red Mountain Campus on October 3. She thanked all those who made this occasion such a success. She reported attending the Honors Forum Lecture Series on October 17 at South Mountain Community College at which Terry Goddard was the featured speaker. She also attended the Sun Lakes Educational Center Advisory Board Meeting and the Learning and Retirement Association Meeting during the month of October, as well as Homecoming festivities at Mesa Community College.

Mrs. Rosenthal spoke about attending the recent ACCT Annual Convention, along with three other board members. She mentioned that although she heard many fine speakers at the convention, one speaker in particular was excellent. That speakers' name was Anne Bryant, National Director of the School Board Association and she spoke on accountability, accessibility, assessment, and collaborative relationships.

CHANCELLOR'S REPORT
Dr. Gaskin apologized for the number of Action Item Revisions. He also acknowledged the leadership of Rosemary Kesler on her efforts with the Faculty In Progress Program. Dr. Gaskin introduced the participants of FIPP. Kaliff Mohammed spoke on behalf of the program interns regarding their observations and experiences thus far. Dr. Gaskin expressed his condolences to Governing Board Member Ed Contreras on the passing away of his mother.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Linda Larson introduced Doug Sawyer who spoke on Faculty Salary Advancements and Sabbaticals under the Professional Growth Program. A reception was held this date for returning sabbatical faculty who shared their experiences while on sabbatical pursuing their doctorate degrees, masters degrees, or participating in other projects and professional training. Mr. Sawyer spoke about the application process and how candidates are approved.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
There were no reports.

STUDENT GOVERNMENT REPORTS
Ryan McMahon, President of the Chandler Gilbert Student Association, spoke on behalf of the group and gave a brief update on October activities. They are currently participating in "Into the Streets" with the YMCA and the Desert Rose Festival being held to benefit their adopt-a-family program.

Estrella Mountain Community College had two people present to speak about Phi Theta Kappa and America Reads activities. Beth LaMasters spoke on behalf of the Phi Theta Kappa activities this year and maintaining their five-start chapter in the areas of mentoring and lecture series. Sharon Hagan, President of the EMC Future Teachers of America Program, reported on the activities of the 25 members of the America Reads Tutoring Program who devote 300 hours per week in service work and tutoring for eleven school district in the West Valley.

Katharine Black, President of the Student Government from GateWay Community College, reported that two new clubs have been formed at their campus. These are the Muslim Student Association Club and a Disability Club known as the Salsa Club. Students have been participating in many activities on campus and are currently participating in a recycling program on their campus. They are also hosting a speaker from the Islamic Community to speak to them on the Muslim culture and the current situation in Afghanistan. They will also be sponsoring a blood drive during the holidays.

STATE BOARD REPORT There was no report.

ACCA/AADGB REPORT
There was no report as there was no October meeting.

LEGISLATIVE REPORT
There was no report.

AWARDS AND RECONGITIONS
Dr. Anna Solley announced that the Maricopa Recruiter (on-line job board) was the recipient of a very prestigious award from the National Council on Student Development, an affiliate of AACC and League for Innovation. The First Place "2001 Terry O'Banion Shared Journey Award" was announced and presented at the National Student Development Conference in Tucson. Dr. Solley acknowledged members of this Maricopa Recruiter for their excellent work helping 16,000 registered students in job placements.

APPROVAL OF AGENDA
President Campbell requested a motion to approve the agenda.


MOTION
MOTION NO. 9066
Mrs. Rosenthal moved that the Governing Board Agenda be approved. Motion carried 5-0.

CONSIDERATION OF THE CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Dr. Phil Randolph requested that Item B-1 be removed from the Consent Agenda. Linda Rosenthal requested that Item B-4 be removed. Dr. Larry Christiansen requested removal of Item C-6. Homero Lopez requested removal of C-7-C-10.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES- Minutes of the September 25, 2001 Board Meeting, and October 9, 2001 Special Board Meeting/Work Session.

(B-3) APPROVAL OF CRAFTS APPRENTICESHIP POLICY MANUAL - adopt the new Policy Manual for MCCD Crafts Apprenticeship Program to be effective on September 1, 2001.

(C-1) CURRICULUM - approve the curricula as submitted.

(C-2) ACCEPTANCE OF U.S. DEPARTMENT OF EDUCATION GRANT FOR NORTH AMERICAN MOBILITY IN HIGHER EDUCATION RECIPEINT: SCOTTSDALE COMMUNITY COLLEGE - approve the acceptance of an award from the U.S. Department of Education to Scottsdale Community College in the amount of $29,808 to fund the initial year of the North American Ecotourism Studies Consortium, a trilateral project supporting student exchanges among institutions of higher education in the United States, Canada, and Mexico.

(C-3) CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KJZZ) - accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $321,970. Approval of the two-year allowable expenditure period is requested for October 1, 2001 through September 30, 2003.

(C-4) CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT Ð accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $173,732. Approval of the two-year allowable expenditure period is requested for October 1, 2001 through September 30, 2003. .

(C-5) GLENDALE COMMUNITY COLLEGE/MISSION STATEMENT Ð formally adopt the mission statement of Glendale Community College as required by the higher Learning Commission, formerly known as North Central Association.

(D-1) CONTRACT AWARD FOR REMODELING IN THE STUDENT SERVICES BUILDING AT SOUTH MOUNTAIN COMMUNITY COLLEGE - approve awarding a contract in the amount of Two Hundred Fifty Thousand and no/100ths Dollars ($250,000.00) to KGM Building for remodeling of approximately 6,500 gsf (gross square feet) in the Student Services Building at South Mountain Community College.

(D-2) WATER LINE EASEMENT AT GLENDALE COMMUNITY COLLEGE- approve an easement to replace, repair and maintain a water line which provides potable water for Glendale Community College.

(D-3) AZTEC SUBCONTRACT NO. 00163 - accept $196,263 of U.S. Department of Education monies from Arizona State University for the funding period starting October 1, 2001 and ending September 30, 2002 to improve mathematics and teacher preparation statewide.

(D-4) AZTEC SUBCONTRACT NO. 00173 - accept $113,259 of U.S. Department of Education monies from Arizona State University for the funding period starting October 1, 2001 and ending September 30, 2002 to improve mathematics and teacher preparation statewide.


MOTION
MOTION NO. 9067
Linda Rosenthal moved that the Consent Agenda be approved with the exception of the removal of Items B-1, B-4, C-6 and C7-C10. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS- Dr. Randolph requested that the proposed personnel actions be approved with the exception of the additional new employments of Jose Cisneros at Phoenix College, Judy Boyd at the District Office, and Susan Brockman at Mesa Community College; the correction on the effective separation date of October 23 for Susan Eggar at Rio Salado College; and the removal of the name of Kaoru Sugiyama as a retirement.


MOTION
MOTION NO. 9068
Linda Rosenthal moved that the Consideration of Employments, Resignations, Retirements and Terminations be approved with the exception of the additional new employments of Jose Cisneros at Phoenix College, Judy Boyd at the District Office, and Susan Brockman at Mesa Community College; the correction on the effective separation date of October 23 for Susan Eggar at Rio Salado College; and the removal of the name of Kaoru Sugiyama as a retirement. Motion carried 5-0.

(B-2) GOVERNING BOARD REVIEW OF LEVEL 5 FACULTY GRIEVANCE - pursuant to Section 6.1.2.5 of the Residential Faculty Policy Manual (RFP) review the pending grievance submitted by Mirta Hamilton, as well as the evidence in connection with such grievance.


MOTION
MOTION NO. 9069
Linda Rosenthal moved to decline to hear the grievance as the issue that was grieved has been resolved and that it was her understanding that the other issues will be addressed elsewhere.

Governing Board Member Gene Eastin requested clarification from Vice Chancellor Phil Randolph with reference to the grievance procedure in that only one item of grievance was part of the grievance taken from the RFP and all other issues are not part of the RFP. The other issues could not be heard. Vice Chancellor Randolph responded that only the issue that was violated in the RFP could be addressed. Correspondence pertaining to other issues cited were not part of the RFP and could not be addressed in this grievance. The issue brought forth was addressed and corrected.

Governing Board Member asked Dr. Gaskin to comment on the position of the Administration pertaining to the resolution of the remaining issues that are associated with this issue but are not part of this grievance. Dr. Gaskin stated that he was aware that there were other issues and will work with the administration of Glendale Community College towards resolving those issues.

Motion to decline hearing the grievance approved 5-0.

(B-4) MILITARY LEAVE OF ABSENCE - approve that the policy pertaining to a Military Leave of Absence be added in the All Employee Group Policy Manual.


MOTION
MOTION NO. 9070
Linda Rosenthal moved for approval of the policy pertaining to a Military Leave of Absence be added in the All Employee Group Policy Manual. Motion carried 5-0.

(C-6) YOUTH COACHING PROGRAM - approve an Intergovernmental Agreement between Mesa Unified School District and Mesa Community College (MCC) to deliver youth coaching services as noted to benefit students aged 14-18.


MOTION
MOTION NO. 9071
Linda Rosenthal moved for approval of an Intergovernmental Agreement between Mesa Unified School District and Mesa Community College (MCC) to deliver youth coaching services as noted to benefit students aged 14-18.

Motion carried 5-0.

(C-7) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT - approve an Intergovernmental Agreement between the Maricopa Community College District and Agua Fria Union High School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.


MOTION
MOTION NO. 9072

Linda Rosenthal moved for approval of an Intergovernmental Agreement between the Maricopa Community College District and Agua Fria Union High School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College. Motion carried 5-0.

(C-8) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND DYSART UNIFIED SCHOOL DISTRICT - approve an Intergovernmental Agreement between the Maricopa Community College District and Dysart Unified School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.


MOTION
MOTION NO. 9073

Linda Rosenthal moved for approval of an Intergovernmental Agreement between the Maricopa Community College District and Dysart Unified School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College. Motion carried 5-0.

(C-9) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND NOGALES UNIFIED SCHOOL DISTRICT - approve an Intergovernmental Agreement between the Maricopa Community College District and Nogales Unified School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.


MOTION
MOTION NO. 9074

Linda Rosenthal moved for approval of an Intergovernmental Agreement between the Maricopa Community College District and Nogales Unified School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.

Motion carried 5-0.

(C-10) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND PHOENIX UNION HIGH SCHOOL DISTRICT - approve an Intergovernmental Agreement between the Maricopa Community College District and Phoenix Union High School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.


MOTION
MOTION NO. 9075
Linda Rosenthal moved for approval of an Intergovernmental Agreement between the Maricopa Community College District and Phoenix Union High School District to continue the Cisco Regional Networking Academy Program at Estrella Mountain Community College.

Motion carried 5-0.

INFORMATION ITEMS

(VI.A.) PROPOSED AMENDMENTS TO GOVERNING BOARD POLICIES - POLICY HOUSEKEEPING - adopt proposed changes to policies with the Governance Process Policy Type (Section B), the Executive Duties and Responsibility Policy Type (Section C) and the General Policy Type (Section E). In addition, it is recommended that the Governing board adopt the addition of a new Policy Type: Board Auxiliary (Section F).

(VI.B.) PROPOSED AMENDMENTS TO MANNER OF GOVERNING BOARD POLICIES - BOARD SELF-MONITORING - select one of the following options related to the issue of Board Self-Monitoring: (1) Retain current statement on self-monitoring as written and develop an assessment instrument to be used annually; (2) Amend statement on self- monitoring to read: 5. Monitor and discuss the Board's process and performance ANNUALLY TO ENSURE the attainment of its goals. Method of monitoring could include a formal instrument or discussion of process and performance at a retreat format. (3) Delete current statement on self-monitoring.

Mrs. Stein stated that although she recognized no action could be taken this evening on these policies, she wished to go on record with her vote to delete the statement of self-monitoring.


MONITORING REPORTS

(VII.A.) BUDGET ANALYSIS REPORT SUMMARY FUND 1 - GENERAL UNRESTRICTED FUND FOR THE FISCAL YEAR ENDED JUNE 30, 2001 (FINAL)

Acting Vice Chancellor Debbie Thompson reported revenue collections came in at 99% of budget, expenditures came in at 91% of budget and ending fund balances came in at over $73 million, or $5.2 million over fiscal year 2000-2001. This increase was due to financial stability reserves of $24 million, and contingencies of future year financial stability and operating costs. Governing Board Member Ed Contreras requested that reporting be changed in the future to show undesignated funds for contingency above the 8%, as opposed to backing into the number shown as contingencies for future years.

(VII.B.) BUDGET ANALYSIS REPORT SUMMARY FUND 1 - GENERAL UNRESTRICTED FUND FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2001

Ms. Thompson indicated that projections show that revenues should come in at about 99% of budget and expenditures will come in at about 93% due to insurance premiums on property and liability, the implementation of the student information system and capital funding, and contingencies for financial stability. Governing Board Member Ed Contreras requested clarification of how contingencies will be used.

(VII.C.) 1994 GENERAL OBLIGATION BONDS SERIES A (1995), SERIES B (1997), SERIES C (1999), AND SERIES D (2001) RECEIPTS AND DISBURSEMENTS ANALYSIS AND CAPITAL DEVELOPMENT PLAN SUMMARY AS OF SEPTEMBER 30, 2001

(VII.D.) PERFORMING ARTS CENTER (PAC) REVENUE BONDS RECEIPTS AND DISBURSEMENTS ANALYSIS AS OF SEPTEMBER 30, 2001


NEXT BOARD MEETING
The next Governing Board Meeting will be a Special Board Meeting on November 6, 2001 at the District Support Services Center, 2411 West 14th Street, Tempe, AZ.


ADJOURNMENT
The meeting adjourned at 8:04 p.m.



___________________________________
Nancy Stein
Governing Board Secretary