MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
OCTOBER 24, 2006
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Scott Crowley, President
Ed Contreras, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
Don Campbell, Member
Steve Cresswell for Darrel Huish
Mary Kay Kickels
Lionel Diaz for Steve Helfgot
CALL TO ORDER
The regular meeting was called to order at 6:33 p.m.
The executive session was called to order by President Crowley at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Ed Contreras
Citizen Esther Duran Lumm, representing the Arizona Hispanic Community Forum, came forward to comment on MCCCD’s hiring and promotional opportunities. She was recently a panel member at the AACHE Conference and became aware that two qualified internal employees had applied for a position at Phoenix College, however, no one had been hired from this group of applicants and that the position would be reposted. She indicated she had spoken to President Solley about this and appreciated the opportunity to keep lines of conversation open. She urged college presidents to make sure selection committees are well balanced, objective, and fair. She stated that campus politics seems to get involved and urged that they be more selective in selection of selection committees to get beyond the politics. Qualified individuals need to be looked at carefully. If the selection committees are not doing their jobs, then the process needed to be refined. She also indicated that the Forum would be looking closely at MCCCD if Prop 300 passes.
BOARD MEMBER REPORTS
Mrs. Rosenthal commented that she attended the ACCT Congress Fall Conference in Orlando, Florida. She reported the conference speakers were outstanding this year and were getting better each year in terms of substance. Mrs. Rosenthal also congratulated Gloria Smith on being named President of the ACCT Professional Board Staff Network.
Dr. Campbell indicated that he wished to clarify a statement he made as a panel member at the AACHE Conference. The statement made referred to some students not needing a role model and he based this on the fact that 56 years ago when he was a student at Phoenix College, there were no role models but he nevertheless achieved his degree(s). He felt that education and systems should be for all people, not just one race.
Scott Crowley reported that he attended at Forum sponsored by Mesa Community College where Governor Napolitano was present. He reported that the Governor entertained questions from students and the students were very professional and involved.
Chancellor Glasper congratulated Anna Solley, PC President, on her 30 years of service to MCCCD and presented her with a Years of Service certificate.
Dr. Glasper introduced Randy Kimmens, Dean Instruction/Business & Technology at Glendale Community College. Mr. Kimmens provided an update of the Career Expo 2006 event that took place in September. Career Expo was created in an effort to bridge the gap between high school and college. The event included about 400 volunteers, 11,000 people attended and approximately 3,500 contact cards were collected. Another event is being planned for 2007 and it will be scheduled every other year thereafter. Mr. Kimmens thanked everyone for their support.
There was no report.
Faculty Executive Council President Janice Reilly introduced Eufemia Amabisca, Faculty President at SMCC. Ms. Amabisca showcased the following SMCC programs: Bio Science, Environmental Science, Information Technology, Math STAR Camp, Bilingual Nursing, ESL, Peer Mediation, Dynamic Learning Teacher Education, Storytelling Institute, Performing Arts and Visual Arts. Also introduced were Teresa Leyba Ruiz, Tim Frank, Helen Smith and Rob Price. Scott Crowley also acknowledged and congratulated Dr. Ruiz on completion of her doctorate.
EMPLOYEE GROUP REPORTS
There were no reports.
VICE CHANCELLOR REPORTS
There were no reports.
GWCC President Eugene Giovannini, introduced GateWay Early College High School Principal, Yvonne Watterson, Joel Laurin, High School Counselor and Greg Wingo, Student Success liaison. GWECHS is designed to offer students an opportunity to complete a high school diploma and an Associate’s Degree, at no cost, within five or fewer years of starting high school. Joel and Greg were recently recognized with the 2006 Impact Classroom and Learning Award. Retention rates in the program have increased from 50% to 90%. The dropout rate has gone from 30% to 12% and enrollment in the program has increased by 25%.
CGCC President Maria Hesse, introduced Jeanne Canham, math faculty and self-study coordinator at CGCC. Ms. Canham reported on the progress of the self-study and upcoming accreditation process. Notification of the Learning Commission’s formal evaluation should come in the spring. She thanked Ed Contreras for his support throughout the years. The Governing Board, Chancellor and Vice Chancellors were invited to a dinner November 7th, 4:30 pm at the Crown Plaza San Marcos Golf Resort. The exit interview is scheduled November 8th at 11 a.m. Email announcements will follow.
EMCC President Homero Lopez, introduced Bryan Tippett, VP Academic Affairs, Dwain Desbien, Faculty and Ray Rivera Faculty who presented information regarding the NASA Center for Success in Math and Science. The Center serves as a vital link for under-represented students as they successfully prepare for technical careers and is designed to prepare students for careers in Science, Technology, Engineering and Mathematics. The program has received $3.8 million in grants to date.
STUDENT LIFE REPORT
PC Student Representatives were introduced. The students thanked the Governing Board for their continued support. Students discussed fundraising efforts at the college. One of the main purposes of the group is to open communication lines between students and the administration and increase pride in the college. PC’s Homecoming will be celebrated this week. Events include the homecoming game, rededicating HOY Stadium and dedicating Hogan Field. The Board, Chancellor and Vice Chancellor were invited to participate in the homecoming festivities.
STRATEGIC CONVERSATION FOLLOW-UP REPORT
Donna Schober presented a report on Continuous Quality Improvement. She commented that she and Vice Chancellor Debra Thompson had been asked to structure this strategic conversation. They were assisted by Linda Thor, Pat Case, Laura Helminski, Gloria Smith and Vashi Worley. The Strategic Conversation was combined with a Leadership Breakfast that morning. The breakfast speaker was Steve Mittelstet, President of Richland College of the Dallas County Community College District. Dr. Mittelstet discussed Richland’s journey to performance excellence. Richland is the first community college in nation to win the Malcolm Balridge National Quality Award in the education category. Responses to the combined event were positive. There is increased interest in exploring the Balridge framework and criteria. A video of the conversation will be available for loan shortly. Donna also reported there is national interest in using the Balridge framework as an accountability measure.
Mrs. Rosenthal indicated there were no meetings to report on.
There was no report.
AWARDS AND RECOGNITIONS
Lionel Diaz, representing Vice Chancellor Steve Helfgot, announced that National Council of Marketing and Public Relations (NCMPR) an affiliate council of the American Association of Community Colleges (AACC), recently awarded the Maricopa Community Colleges 17 Medallion awards. The “Medallion Awards,” recognize outstanding work in community college marketing and public relations. CGCC received four awards, GWCC received three, Glendale received five and the District Office received five.
APPROVAL OF THE AGENDA
President Crowley requested a motion to approve the agenda.
MOTION NO. 9383
Dr. Campbell moved that the Governing Board agenda be approved. Motion approved 5-0.
CONSIDERATION OF CONSENT AGENDA
President Crowley requested a motion to approve the Consent Agenda.
The following items included on the Consent Agenda:
A.1. APPROVAL OF THE MINUTES – Approve the minutes of the September 12, 2006 Forum and Discussion on College Safety Issues, September 20, 2006 Governing Board Retreat and September 26, 2006 Regular Governing Board Meeting
C.1. APPROVAL OF CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – Approve the recommended personal actions as presented with addendum.
D.1. APPROVAL OF PROPOSED CURRICULUM AND PROGRAMS – Approve the recommended curriculum, program and courses as proposed.
D.2. APPROVAL OF ACADEMIC SCHOLARS PROGRAM NATIONAL SCSIENCE FOUNDATION GRANT– Accept an award from the National Science Foundation in the amount of $499,812 to Phoenix College for the Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM) Grant entitled Academic Scholars Program for a period of five years. The project funding dates are October 1, 2006 through September 30, 2011.
D.3. APPROVAL OF DECLARATION OF CUSRRICULAR AND INSTRUCTINAL ALIGNMENT TO THE ARIZONA ACADEMIC STANDARDS FOR TEACHER PREPARATION HIGH SCHOOL – Approve and sign the Declaration of Curricular and Instructional Alignment to the Arizona Academic Standards on behalf of Teacher Preparation High School.
D.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND YAVAPAI COLLEGE – Approve an Intergovernmental Agreement between Mesa Community College (CATC) and Yavapai College for the 2006-2007 fiscal year . This agreement is for training and support services for the SC* curriculum to be provided to Yavapai College as a Cisco Regional Academy for an annual participation fee of $500.00.
D.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY AND COCONINO COUNTY COMMUNITY COLLEGE– Approve an Intergovernmental Agreement between Mesa Community College (CATC) and Coconino County Community College for the 2006-2007 fiscal year. This agreement is for training and support services for the SC* curriculum to be provided to Coconino County Community College as a Cisco Regional Academy for an annual participation fee of $500.00.
D.6. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND COCONINO COUNTY COMMUNITY COLLEGE – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Coconino County Community College for the 2006-2007 fiscal year. This agreement is for training and support services for the ET* curriculum to be provided to Coconino County Community College as a Cisco Local Academy for an annual participation fee of $300.
D.7. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District on behalf of Desert Vista, McClintock, and Tempe High Schools for the 2006-2007 fiscal year. This agreement is for training and support services for the SC* curriculum to be provided to Desert Vista, McClintock, and Tempe High Schools as Cisco Local Academies for an annual participation fee of $550.00 per school.
D.8. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District on behalf of Desert Vista, McClintock, and Tempe High Schools for the 2006-2007 fiscal year. This agreement is for training and support services for the SC* curriculum to be provided to Desert Vista, McClintock, and Tempe High Schools as Cisco Local Academies for an annual participation fee of $550.00 per school.
D.9. APPROVAL OF DEERE AND COMPANY CONTRACT AGREEMENT – GLENDALE COMMUNITY COLLEGE – Approve a one-year extension of the contract agreement in the amount of $59,275. This contract agreement is between Deere and Company and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2008 – December 31, 2008.
D.10. APPROVAL OF EMCC SCHOLARSHIPS IN SCIENCE, TECHNOLOGY, ENGINEERING AND MATHEMATICS (S-TEM) GRANT – Accept a $482,213 grant award for the Scholarships in Science, Technology, Engineering and Mathematics (S-TEM) Grant funded by the National Science Foundation for Estrella Mountain Community College for the period of October 1, 2006 – September 30, 2010.
D.11. APPROVAL OF PROPOSITION 301 WORKFORCE DEVELOPMENT AND JOB TRAINING ANNUAL REPORT FY 2005-06 – Accept the attached Proposition 301 Workforce Development and Job Training Annual Report for Fiscal Year 2005-06. This annual report has been developed in accordance with the requirements of the Arizona Revised Statutes. In accordance with the amended statute, a report must be submitted annually on its workforce development plan, activities and expenditures.
E.1. APPROVAL OF LICENSE AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS FOR NORTHERN ARIZONA UNIVERSITY AND MESA COMMUNITY COLLEGE – Approve a License Agreement between the Arizona Board of Regents on behalf of Northern Arizona University and Mesa Community College.
E.2. APPROVAL OF U.S. DEPARTMENT OF ENERGY/ NATIONAL NUCLEAR SECURITY ADMINISTRATION GRANT FOR THE MARICOPA ACHIEVING A COLLEGE EDUCATION (ACE) PROGRAMS – Accept this grant in the amount of $1,000,000 from the U.S. Department of Energy/National Nuclear Security Administration for the Maricopa ACE Programs over a three year period from October 1, 2006 through September 30, 2009.
E.3. APPROVAL OF CHANGE ORDER FOR STUDENT CENTER ESPANSION AT GLENDALE COMMUNITY COLLEGE – Approve a change order in the amount of $360,000.00 to Jokake Construction for improvements to the central plant access well, occurring in the same building as the Student Center Expansion project at Glendale Community College.
F.1. APPROVAL OF COURSE FEE ADDITION – PARADISE VALLEY COMMUNITY COLLEGE – Approve the the proposed addition of the course fee shown below to the adopted fee schedule for Paradise Valley Community College. The fee will be effective Spring semester 2007. CIS250 Management of Information Systems $5
F.2. APPROVAL OF 2006-07 DISTRICT PROPERTY AND CASUALTY INSURANCE PROGRAM RENEWAL – Approve payment of the 2006/2007 premium amounts for renewal of MCCCD’s property and casualty insurance policies per the attached schedule for the period of November 1, 2006 to November 1, 2007.
G.1. APPROVAL OF PURCHASE OF OPERTING SYSTEM COMPONENTS FOR NEW STUDENT INFORMATION SYSTEM SERVERS – Approve the the purchase from Hewlett-Packard Corporation of additional HP-UX operating system components for use with servers for the New Student Information System in the amount of $175,000. The servers have already been purchased. The additional OS components are necessary as part of moving to the new Oracle database as previously approved by the Board. This amount will cover the following:
1. Software licensing for several additional OS components that will enhance the availability and reliability of the services provided by the SIS application, and to configure the servers and OS in a manner that will enhance their supportability. The servers for which the software is being purchased are the primary production, failover and quality assurance servers for the SIS application.
2. 1 Year of Support cost for the licenses.
MOTION NO. 9384
Mrs. Rosenthal moved for approval of the Consent Agenda. Motion approved 5-0.
B.1. APPROVAL OF PUBLIC SAFETY POLICY TITLE
Adopt the following language for a new policy title on Public Safety. The proposed language is as follows:
THE CHANCELLOR SHALL MAINTAIN A SAFE LEARNING AND WORKING ENVIRONMENT. ACCORDINGLY, HE OR SHE: SHALL BE CHARGED WITH DESIGNING AND IMPLEMENTING THE MEANS TO MAINTAIN COLLEGE ENVIRONMENTS THAT ARE SAFE FOR STUDENTS, EMPLOYEES AND THE COMMUNITY AT LARGE. THIS INCLUDES IDENTIFYING AND OUTLINING DISTRICT VERSUS COLLEGE AUTHORITY OVER PUBLIC SAFETY MATTERS THROUGH ADMINISTRATIVE REGULATIONS, AND (ESTABLISH DISTRICT) STANDARDS OF PRACTICE FOR THE DEPARTMENT OF PUBLIC SAFETY AT EACH COLLEGE. THE GOVERNING BOARD RECOGNIZES THAT THE COLLEGE SAFETY OFFICERS THAT ARE CERTIFIED PURSUANT TO A.R.S. 15-1444(10) HAVE THE AUTHORITY AND POWER OF PEACE OFFICERS.
MOTION NO. 9385
Mrs. Rosenthal moved for approval of the Item V.B.1 with minor wording change noted in parenthesis. Motion approved 5-0.
FIRST READINGS/INFORMATION ITEMS
(VI.1) AWARDING OF EMERITUS DISTINCTION
At the July 25, 2006, Governing Board meeting, proposed changes to the Awarding of Emeritus Distinction was submitted as a first reading item. The proposed changes would allow the distinction of emeritus status to be extended to eligible employees that have served the district. Based on questions from the Governing Board, the item was subsequently pulled from first reading consideration, with the intent to resubmit at a later date with changes reflective of the discussions at the July 25 meeting. It is recommended that the Governing Board adopt the attached proposed changes to the Awarding of Emeritus Distinction Policy Title.
Governing Board Member Linda Rosenthal questioned the criteria for awarding Emeritus Distinction and requested that this criteria be reviewed again for clarification of minimum years of service. Governing Board Member Don Campbell commented that regardless of policy, it was up to the Governing Board to approve exceptions to policy. Mr. Contreras commented that he agreed with Dr. Campbell since the Governing Board provided final approval to awarding of Emeritus Distinction status. Chancellor Glasper stated that he would review the policy and come back with revised recommendations.
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Third Month Ended September 30, 2006
Expenditure analysis indicates 18.4% of the budget has been expended this year as compared to 21.2% expended at this same point in time last year. 39.3% of the budget remained unexpended or unencumbered compared to 31.7% in the prior year. Revenue analysis indicates that $119.5M of the budget has been recognized. The projected fund balance will increase by $0.8 million this fiscal year and the projected ending fund balance for June 2007 is $80.3M.
1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001) and GO Bond Refunding Series (2002 & 2004), 2004 General Obligation Bonds Series A (2004), and 1994 Capital Development Plan Summary as of September 30, 2006
As of September 30, 2006, $383.8 million of 1994 bond proceeds have been expended and encumbered representing over 99% of total proceeds from the bond authorization and capital development plan. $77.1 million of 2004 bond proceeds have been expended and encumbered representing about 59% of total proceeds from the Series A issuance. Bond proceeds are invested until expended. As of September 30, 2006, the net remaining balances on outstanding GO Bonds are categorized as follows:
1994 GO Bond Remaining Balance
Bond Proceeds $1.98 million
Interest Allocated to Life Without the Bond 3.93 million
Interest NOT Allocated to Life Without the Bond 7.18 million
2004 GO Bond Remaining Balance
Bond Proceeds $113.14 million
Interest 9.83 million
Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond.
Revenue Bond Projects
Receipts and Disbursements Analysis
As of September 30, 2006
The various Revenue Bond issues were used as follows:
Series 1998 Chandler-Gilbert Performing Arts Center
Series 2002 South Mountain Performing Arts Center
Student Information System
Series 2003 Paradise Valley Performing Arts Center
All proceeds have been fully expended; this is the final report on the revenue bond program for these three projects. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis.
NEXT BOARD MEETING
President Crowley encouraged everyone to go out and vote on November
7 and announced that the next Governing Board Meeting will be a regular meeting scheduled for November 28, 2006 at 6:30 p.m. at the District
The meeting adjourned at 7:55p.m.
Governing Board Secretary