Minutes 10/25/2005

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Don Campbell, President
Scott Crowley, Secretary
Linda Rosenthal, Member
Ed Contreras, Member
Jerry Walker, Member
Scott Crowley, Secretary

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Ron Bleed
Maria Harper-Marinick
Albert Crusoe
Anna Solley
Pete Kushibab
Mary Kay Kickels
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Linda Thor
Jean Ann Abel
Maria Hesse

CALL TO ORDER

The regular meeting was called to order at 6:30 p.m.

Two students representing the ASU HED533 Community College Class taught by Dr. Alfredo de los Santos and NAU’s CC580 Class taught by Gay Luna were in attendance.

EXECUTIVE SESSION

The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Scott Crowley.

CITIZEN'S INTERIM

One citizen by the name of Benjamin Reynolds, a student at Scottsdale Community College, came forward. Mr. Reynolds voiced his frustrations with a situation involving SCC’s Music Department Studio Recording Program. He stated that he had gone through the recommended complaint process, as written, up through the Vice President of Academic Affairs, John Neibling, but was not satisfied with the proposed solution of having his money refunded. He stated that his complaint involved music instructor Dr. Steve Green who was being paid for a class not being taught. Dr. Green was on the books at SCC and being paid but Dr. Green was not teaching the class. He stated that he had meetings with the division chair, a dean, and up through Dean Neibling. During the meeting with Dean Neibling everything seemed to be going okay and that they talked about everything that had taken place during the process. He commented that Dean Neibling very smugly tried to explain the difference between a CEO and a COO and basically agreeing with comments that had been made about President DeCabooter. The issues at SCC and the Music Department have been going on for years and they all involve Dr. Green. He stated other students felt the same as he did. He stated that there are other issues the Board can look into, even to the point that legal action can be taken. Statements are made about equipment that is not even available or sub-par gear. He personally has spent over $15,000 on equipment for a business that he is very interested in and wants to learn more about. . He stated he pays good money to be taught and is not learning anything. The campus has a “good old boys club.” Many teachers going back to MCC. He stated he wants an education, wants to be taught and does not want to be paid off. He would appreciate being contacted and having this issue dealt with.

BOARD MEMBER REPORTS

Mr. Crowley indicated he had attended the victorious GCC football game recently. He wished everyone a Merry Christmas.

Mr. Walker also wished everyone a Merry Christmas and a Happy New Year.

CHANCELLOR'S REPORT

Chancellor Glasper reported on the following:

• During the past 2 ½ months he has had the opportunity to meet with various editorial boards to bring them up to speed on bond activity and discussions that are beginning at the Legislature on the baccalaureate issue and also to update them on the P-20 Commission. He stated that this has been very beneficial. He has also meant with the think tanks in the Valley and today he had met with the Business Coalition Steering Team. The legislative agendas have been discussed and MCCCD has great support from the community. These groups are interested in learning more about what is happening post bond and with reference to land purchases and classrooms. Good baselines and frameworks are being established for the upcoming legislative session.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council President Jamie Moore came forward to introduce Carmela Arnoldt, Faculty Senate President at GCC, who in turn introduced three faculty members from Glendale Community College: Paula Davis, Judy Poggi, and Denise Digianifillipo. Ms. Davis provided highlights of the Paramedic Training Program; Ms. Poggi spoke about the Early Childhood Education Program, and Ms. Digianafillipo briefed everyone on the Nursing Program at GCC. A copy of their PowerPoint presentation is included in this meeting packet.

EMPLOYEE GROUP REPORTS

Jeanne Christen, President of the Adjunct Faculty Association, came forward to express appreciation for allowing them to hold a luncheon recognizing adjunct faculty that have served for fifteen years or more. Service pins were awarded to 335 adjunct faculty earning this recognition. Staff members who helped bring this event together were recognized.

Nicola Perry, Wellness Program Committee Person, came forward to invite everyone to their Maricopa Moves II event to be held January 28 from 9-11 a.m. at Phoenix College’s Hoy Field. She announced that Phoenix Mayor Phil Gordon, Craig the Magician, the Arizona Cardinals Cheerleaders, and others would be present at the event.

COLLEGE REPORTS

The following colleges reported on their recent activities:

Chandler Gilbert Community College: President Hesse reported on the performance CGCC experienced on the Community College Survey of Student Engagement’s (CCSSE) five benchmarks of educational research that they consider to be important: Active and Collaborative Learning; Student Effort; Academic Challenge; Student-Faculty Interaction; and Support for Learning. CGCC was identified as one of the 2005 CCSSE Top Performing Colleges in Active and Collaborative Learning, ranking between 90-100 percentile in this area. Ms. Hesse summarized CGCC’s programs in the areas of student support, faculty training, and service learning initiatives which have enabled them to receive this recognition and outstanding results on their campus. A copy of the CCSSE 2005 Findings Report is included in this meeting packet.

Estrella Mountain Community College: President Lopez introduced Vice President of Academic Affairs Brian Tippett who spoke about the proposed cooperative relationship with Estrella Mountain Community College and the West Valley Arts Council for a jointly-developed Performing Art Center on the northeast quadrant of the EMC campus. This arrangement would permit the construction of a 500-seat theater, a black box and other ancillary instructional space for related arts education and training. The West Valley Arts Council will combine $2.9 million in funds and 5 acres of real property with EMC’s Revenue Bond funding of $8.4 million to complete this project. Julie Richards, Executive Director of the West Valley Arts Council, and Joyce Jackson, EMC Dean, both presented information supporting this initiative. A memorandum of understanding will be brought forward February, 2006, and the expected completion will be in 2009.

STUDENT LIFE REPORT

Students from South Mountain Community College were present to report on the activities of their Student Leadership Board. They were Hannah Jones, Christopher Travis, and Angel Valenzuela. Activities included a welcome back celebration, Mexican Independence Day festivities, a partnership with St. Mary’s Food Bank, the Third Annual Aids Luncheon, and a leadership training workshop. This Spring they plan to sponsor a vita/tax service, Women’s Week, Cinco de Mayo festivities and Graduation. Chris Travis spoke about his Hands Across The Border Program, and participation in a Diversity Retreat held in Prescott. They expressed appreciation to their mentor, Janet Denson, for her help and support to their efforts.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Jose Velasco, Director of International/Intercultural Education, and Shereen Lerner, Chair of the Cultural Science Department at Mesa Community College, provided the follow-up report on the Strategic Conversation held on October 11, 2005. Both expressed appreciation for the opportunity to facilitate this conversation in an effort to engage faculty, staff, administrators, and students on the topic of global education. There were approximately 110 people in attendance and four of those were prominent of the business and education sectors of the Greater Phoenix Metropolitan Community. It was noted that three themes emerged from the conversation which were cross-cultural awareness, critical analysis skills, and inter-connectedness. Copies of their comments are included in the official meeting folder.

ACCA/AADGB REPORT

Mrs. Rosenthal reported that no meetings had been held since the last board meeting.

LEGISLATIVE REPORT

Page Gonzales provided an update on the recent legislative ad hoc committee on higher education reform forums held on the campuses of Mesa Community College, Glendale Community College and Phoenix College. Legislators present at these forums included Rep. Laura Knaparak from District 17 and Senator Linda Gray from District 10. Others members present were Reps. Miranda, Pearce and Tully, and Senators Johnson, Martin, Mitchell, and Soltero. Each college held two sessions. One meeting consisted of a roundtable discussion between Maricopa Board members, locally-elected officials, community college presidents, executive, faculty and students, the Arizona Board of Regents, universities, and the business and non-profit community. The second meetings were public forums. Approximately 500 people were in attendance. Themes that were raised included the dire need for state financial aid and a need for another level of higher education, community college baccalaureate degree offerings in nursing, aviation maintenance, business, teaching, real estate, fire science, law enforcement, and early childhood education. The topic of funding commitments from the state was also brought up, as well as university tuition increases. The need for an overall state education coordinating council or board was discussed and also enhancing partnerships between community college and universities. Lastly, better high school preparation for college entry and dual enrollment came up. It was stated that education must be seen as an investment and not an expense.

AWARDS AND RECOGNITIONS

There were no reports.

APPROVAL OF THE AGENDA

President Campbell requested a motion to approve the agenda.

MOTION NO. 9337

Mrs. Rosenthal moved that the Governing Board agenda be approved. Motion carried 3-0. (Mr. Crowley lost phone connection during the above referenced AADGB report and was not present during the introduction of the Consent Agenda.)

CONSIDERATION OF CONSENT AGENDA

President Campbell asked for any requests to remove items from the Consent Agenda.

The following items are included in the Consent Agenda:

The following items are included in the Consent Agenda:

A.1. APPROVAL OF MINUTES - Approval of the minutes September 13, 2005 Strategic Conversation and September 27, 2005 Regular Governing Board Meeting.

C.1. APPROVAL OF FACULTY/MANAGEMENT/ADMINISTRATIVE/
SUPPORT - Approve the recommended personnel actions as presented.

D.1. APPROVAL OF CURRICULUM – Approve the curriculum proposals as submitted.

D.2. APPROVAL OF DEPARTMENT OF DEFENSE AWARD TO SOUTH MOUNTAIN COMMUNITY COLLEGE– Accept an award of $150,453 to SMCC for scientific equipment and instrumentation upgrades for its institutional programs from theUnited States Department of Defense.

D.3. APPROVAL OF CORPORATE TRAINER FOR FORD MOTOR COMPANY – GLENDALE COMMUNITY COLLEGE – Approval of a one-year extension of the contract agreement in the amount of $79,634 to provide technical training for Ford Motor Company dealership automotive technicians throughout the state. This contract agreement is between Ford Motor Company and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2006 - December 31, 2006.

D.4. APPROVAL OF 2005-2006 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE SOUTHWEST SKILL CENTER AND AGUA FRIA UNION HIGH SCHOOL DISTRICT NO. 216 – Approve an Intergovernmental Agreement between the Maricopa Community College District on behalf of Estrella Mountain Community College, SouthWest Skill Center and Agua Fria Union High School District No. 216.

D.5. APPROVAL OF CHILDCARE ACCESS MEANS PARENTS IN SCHOOL (CCAMPIS)PROGRAM GRANT FROM THE DEPARTMENT OF EDUCATION– Accept funding for Childcare Access Means Parents in School (CCAMPIS) Program Grant from the Department of Education in the amount of $121,226 awarded to Mesa Community College. The federal agency has approved the Year One funding period from 10/01/05 to 9/30/06. This grant will commence upon receipt of Governing Board approval. This is a four-year grant, with each additional year of funding contingent upon the demonstration of project progress toward objectives and goals of the funded application. The funding each year will be the same amount and represents 1% of PELL awards.

D.6. APPROVAL OF PHOENIX COLLEGE VISION AND MISSION STATEMENTS – Adopt the vision and mission statements of Phoenix College as required by the Higher Learning Commission of the North Central Association.

D.7. APPROVAL OF FY2005-2006 NEW LAB FEE FOR THE COSMETOLOGY PROGRAM AT TE MARICOPA SKILL CENTER– Approve the proposed lab fees for the new Cosmetology programs at MSC.

E.1. APPROVAL OF CHILD AND ADULT CARE FOOD PROGRAM RENEWAL– Approve to continue participation in the Child and Adult Care Food Program (CACFP). To finalize the renewal application, the Child and Adult Care Food Program – Food Service Agreement must be approved and signed by a Governing Board member.

E.3. APPROVAL OF CMAR SELECTION FOR SUN LAKES EXPANSION AT CHANDLER-GILBERT COMMUNITY COLLEGE – Approve the selection of Caliente Construction, Inc. to provide Construction Management at Risk (CMAR) services to construct the expansion of the Sun Lakes Education Center at Chandler-Gilbert Community College. The pre-construction phase services fee is $31,800.

E.4. APPROVAL OF CONTRACT AWARD FOR NEW PARKING LOTS AND DRIVEWAY AT CHANDLER-GILBERT COMMUNITY COLLEGE – Approve awarding a contract in the amount of One Million Six Hundred Twenty-Seven One Hundred Twenty-Two and no/100ths Dollars ($1,627,122.00) to Femcon, Inc.for the construction of a new parking lot and driveway at Chandler-Gilbert Community College.

E.5. APPROVAL OF CHANGE ORDER FOR MODULARIZED CLASSROOM COMPLEXT AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE – Approve a change order in the amount of Seven Hundred Fourteen Two Hundred Forty-One and 10/100ths Dollars ($714,241.10) to Modular Technology for the new Modularized Classroom Complex at Estrella Mountain Community College.

E.6. APPROVAL OF CONTRACT SELECTION FOR DISTRICT-WIDE ROOF MAINTENANCE – Approve awarding a contract to WRECORP to provide roofing maintenance consulting services on a District-wide basis, with an anticipated cost of $225,000, plus reimbursables.

E.7. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND CITY OF MESA DOWNTOWN CAMPUS PROJECT MANAGEMENT – Approve an Intergovernmental Agreement between Mesa Community College (Downtown Campus) and City of Mesa for the 2005-2006 fiscal year. This agreement is a joint partnership for professional services providing Project management and Pre development activities for the Downtown Campus. These services are contracted with Concord Eastridge (CEI) for an invoiced fee not to exceed $120,000, will be shared equally by the partners for $60,000 each.

E.8. APPROVAL OF UTILITIES EASEMENT FOR 59TH AVENUE WIDENING AT GLENDALE COMMUNITY COLLEGE – Approve granting a utilities easement to Salt River Project at Glendale Community College.

E.9. APPROVAL OF CONCEPTUAL APPROVAL FOR EXPANSION OF GLENDALE COMMUNITY COLLEGE NORTH– Provide conceptual approval for the expansion of Glendale Community College North.

E.10. APPROVAL OF CONCEPTUAL APPROVAL FOR NEW CLASSROOM/NURSING EDUCATION BUILDING AND CENTRAL PLANT AT CHANDLER-GILBERT COMMUNITY COLLEGE @THE WILLIAMS CAMPUS – Provide conceptual approval for a new Classroom/Nursing Education Building and Central Plant Building at Chandler-Gilbert Community College’s Williams Campus.

F.1. APPROVAL OF 2005-2006 DISTRICT PROPERTY AND CASUALTY INSURANCE PROGRAM RENEWAL – Approve payment of the 2005/2006 premium amounts for renewal of MCCCD’s property and casualty insurance policies per the attached schedule for the period of November 1, 2005 to November 1, 2006.

F.2 APPROVAL OF TRANSFER TO AND APPROVED USES OF THE MEDICSAL INSURANCE RESERVE IN THE QUASI ENDOWMENT FUND – Approve the transfer of General Fund fund balance up to $3,000,000 to the Medical Insurance Reserve in the Quasi Endowment Fund and approve the use of all Medical Insurance Reserves in the Quasi Endowment Fund to support medical insurance claims beyond FY 2005-2006 levels funded from flex benefits, including claims that have been incurred but not paid or reported and claims exceeding levels predicted based on prior years claims experience.

MOTION NO. 9338

Mrs. Rosenthal moved for approval of the Consent Agenda with the exception of items V.E.2 which was pulled for discussion. It was noted that revisions for V.E.4 and V.E.10 had been distributed. Motion approved 3-0. (Mr. Walker was absent and Mr. Crowley had lost phone connection.)

B.1. NON-DISCRIMINATION POLICY – Reaffirm the current non-discrimination policy as written by placing the item on its agenda for vote.

MOTION NO. 9339

Mrs. Rosenthal moved for approval of Item V.B.1 with a recommended wording change to the first paragraph. It was recommended that the wording be phrased as follows:

The Maricopa County Community College District is committed to continue to promote a learning and work environment that is non-discriminatory. This commitment is demonstrated through the value of inclusion, the implementation of policies and regulations that serve to prohibit discrimination and by practicing non-discriminatory actions in both our employment and academic activities.

Motion approved 3-0. (Mr. Walker was absent and Mr. Crowley had lost phone connection.)

E.2. APPROVAL OF ACQUISITION OF AN 80 ACRE PARCEL OF LAND IN THE BUCKEYE AREA – Approve the purchase of an 80 acre parcel on the northeast corner of Southern Avenue and Turner Road in Buckeye, Arizona from the Globe Corporation. The purchase price for this property is $62,500 per acre for a total of $5,000,000, plus closing costs. The purchase of this property approval is contingent upon an appraisal price that is equal to or greater than the proposed purchase price as well as approval of Phase I Environmental and ALTA Surveys.

MOTION NO. 9340

Mrs. Rosenthal moved for approval of ItemV.E.2 contingent upon an appraisal price that is equal to or greater than the proposed purchase price as well as approval of Phase I Environment and ALTA Surveys and a purchase contract with terms and conditions acceptable to MCCCD.Motion approved 3-0. (Mr. Walker was absent and Mr. Crowley had lost phone connection.)

INFORMATION ITEMS/FIRST READINGS

There were no information items.

MONITORING REPORTS

(VI.A.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2005

Final Expenditure analysis indicates 90.3% of the budget was expended this year as compared to 92.5% expended at this same point in time last year. 9.7% of the budget remains unexpended or unencumbered compared to 7.5% in the prior year. Revenue analysis indicates that 97.5% of the budget has been recognized. The fund balance increased by $8 million during fiscal year 2004-2005. 9.7% of budget remains unexpended compared to 7.5% remaining at this point in time in the prior year. Ending fund balance for June 2005 is $78.6 million and equates to almost 50 days of operating budget, or more than five payrolls.

(VI.B.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Three Months Ended September 30, 2005

Expenditure analysis indicates 20.9% of the budget has been expended so far this year as compared to 17.8% expended at this same point in time last year. 31.7% of the budget remains unexpended or unencumbered compared to 35.0% in the prior year. Revenue analysis indicates that 22.0% of the budget has been recognized to date. Projected fund balance will increase by about $1.6 million during this fiscal year. 6% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2006 is $80.2 million and equates to about 45 days of operating budget, or more than six payrolls.

(VI.C.)
1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001)
and GO Bond Refunding Series (2002 & 2004), 2004 General Obligation Bonds Series A (2004), and 1994 Capital Development Plan Summary

As of September 30, 2005As of September, 2005, $382.1 million of 1994 bond proceeds have been expended representing about 99% of total proceeds available from the bond authorization and capital development plan. Bond Proceeds are invested until expended. As of September 30, 2005, the net remaining balance on the 1994 GO Bond is $14.8 million, categorized as follows: Bond Proceeds $3.7 million Interest Allocated to Life Without the Bond $5.2 million Interest NOT Allocated to Life Without the Bond $5.9 million Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond.As of September 30, 2005, $14.9 million of 2004 bond proceeds have been expended and encumbered representing about 8% of total proceeds from the bond authorization and capital development plan. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly.

(VI.D.)
Revenue Bond Projects Receipts and Disbursements Analysis
As of September 30, 2005

As of September 30, 2005, most of the bond proceeds have been expended for the South Mountain PAC. Total commitments (expenditures and encumbrances) for the Paradise Valley PAC approximate $8.3 million, resulting in remaining project funds of $471 thousand or 5% of the original budget. Total commitments for the SIS project approximate $10.1 million, with a remaining project fund balance of $310 million or 3% of original budget. Note that in addition to Revenue Bond proceeds, the PACs and the SIS projects may be funded by General Obligation Bonds, student fees, interest earnings, or college capital funds. Bond proceeds are invested until expended. As of September 30, 2005, approximately $1.4 million in net interest has been received on invested proceeds. These funds have been used to pay professional fees, additional project costs, and debt service. Additionally, a reserve has been established to pay future professional fees on the bond issue.This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Regular Business Meeting on November 22, 2005 at 6:30 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 7:23 p.m.

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Scott Crowley
Governing Board Secretary