Minutes 10/26/1999

A regular meeting and executive session of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Gene Eastin, Secretary, Donald R. Campbell, Member, Nancy Stein, Member Ed Contreras, Member

ADMINISTRATION
Raul Cardenas, William F. Waechter, Bertha Landrum, Rufus Glasper, Jim DeVere for Ron Bleed, Pete Kushibab, Gina Kranitz, John Cordova, Brian Johnson for Larry Christiansen, Art DeCabooter, Stan Grossman, Ernie Lara for Homero Lopez, J. Marie Pepicello, Linda Thor, Tessa Martinez Pollack, Arnette Ward, Phil Randolph

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

MOTION NO. 8910
Donald Campbell moved that executive session be convened. Motion carried 4-0. Ed Contreras arrives after the session convened.
The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

President Rosenthal recognized the presence of students from Cheryl Crutcher's EDU 250 from Phoenix College and CC 580 class from Northern Arizona University, Bryan Tippett's EDU 250 class from Mesa Community College, and Ginny Stahl's EDU 250 class from Scottsdale Community College.

CITIZEN'S INTERIM
Jamey Taylor, came forward to express continuing concerns regarding the Mesa Legend and its editor. President Rosenthal asked Dr. Cardenas to look into the issue.

BOARD MEMBER REPORTS

1. Ed Contreras - no report
2. Nancy Stein reported that she attended the Student Success Conference and the open house and kick off celebration at Scottsdale Community College. Mrs. Stein commented on the high quality of the culinary dining room at Scottsdale College and encouraged other to dine there.
3. Don Campbell reported that he and other Board Members attended the ACCT Conference in Atlanta. He also noted that Sandra Dowling, Maricopa County School Superintendent, was in attendance.
4. Linda Rosenthal - no report
5. Gene Eastin - no report

CHANCELLOR'S REPORT
There was no report.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Dr. Minor introduced Dr. Tom Butler, who announced that the topic for the faculty-presented strategic conversation scheduled for November 9 will be Learning Communities. Dr. Butler provided a brief overview of the concept and invited all to attend the conversation.

EMPLOYEE GROUP REPORTS
Ann Barrett came forward to announce that due to the resignation of Rick Sheets because of health-related reasons, she is now the president of the MAT group. Ms. Barrett had been president-elect for the group.

COLLEGE REPORTS
There was no report.

STUDENT GOVERNMENT REPORTS
Ricky Turner, Student Government President at Chandler Gilbert Community Community College provided information on their canned food drive and adopt-a-family projects. He announced the start of the Into the Streets Program and invited the Governing Board to attend the Women's Volleyball Kick-off Celebration at Williams Education Center.

STATE BOARD REPORT
There was no report.

AADGB REPORT
There was no report.

LEGISLATIVE REPORT
Jack Lunsford reported that he participated in the public comment process on Title Four Financial Aid with Deputy Secretary of Education Mike Smith and staff in San Francisco where briefings were held on issues burdensome to colleges and to students. Mr. Lunsford attended meetings in Washington D.C. with Congressmen and members of the ACCT legislative staff regarding issues pertaining to the HOPE scholarships and reported the success of convincing the Arizona delegation in signing onto the legislation that has been introduced to either oppose it or prohibit the U.S. Treasury Department from expanding the rules. Also reported was information pertaining to the issue of the Veterans Administration serving notice that community college associate degree nurses can no longer come to their institutions for practical nursing training. A resolution regarding this issue was passed at the ACCT conference in Atlanta. Mr. Lunsford extended invitations for participation in the legislative tours at the colleges.

AWARDS AND RECOGNITIONS
Linda Rosenthal announced Dr. Campbell was the recipient of Phoenix College's Black Student Union Living Legend Alumni Award.

Brian Johnson announced that Mesa Community College received an award for their Administrative Justices Education Program from Governor Hull for their efforts in the "Violence Against Women" program.

APPROVAL OF THE AGENDA
Dr. Cardenas asked that item VI.A. - Employee Benefits Advisory Committee be removed from the agenda for first reading. He requested that a public hearing be held on the issue on November 9, an item for first reading be submitted for November 23, and the item come to the Board for action on December 14.

MOTION NO. 8911
Gene Eastin moved that the Governing Board agenda be approved with the removal of item VI.A. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested that items C-1 and D-6 be removed from the Consent Agenda. Linda Rosenthal removed D-5 from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the September 28 and October 12, 1999 meetings.

(D-1) CONTRACT CHANGE ORDER FOR ROOF REPAIRS ON THE LIBRARY MEDIA CENTER AT GLENDALE COMMUNITY COLLEGE -Approve a contract change order in the amount of One Hundred Seventy-Seven Thousand Twelve and 38/100ths Dollars ($177,012.38) to Pace Pacific Corporation for roofing repairs on the Library Media Center at Glendale Community College.

(D-2) SELECTION OF G.O. BOND CONTRACT PROJECT MANAGER - Awarding a one-year contract, with an option to renew for two more years to Timothy W. Keneipp, AIA to provide outside consulting services to manage capital projects for the District's G.O. Bond program.

(D-3) CONTRACT AWARD TO REMODEL THE BUSINESS EDUCATION BUILDING AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Eleven Thousand Nine Hundred Forty-Nine and no/100ths Dollars ($111,949.00) to Patton Contracting for remodeling approximately 3,200 gsf (gross square feet) for Technology Support Services in the Business Education Building at South Mountain Community College./dd>

(D-4) CURRICULUM- Approve the curricula as submitted.

(D-7) ARIZONA DEPARTMENT OF EDUCATION CHILD AND ADULT FOOD PROGRAM FOOD SERVICE AGREEMENT - SMCC - Approve the Arizona Department of Education Child and Adult Food program, Food Service Agreement for South Mountain Community College Child Care Center. This agreement will provide a breakfast, lunch, and afternoon snack through the Southminster Social Services Agency Nutrition Program during the regular academic year and summer session(s).

(D-8) CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT - KJZZ - Accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $285,051. Approval of the two-year allowable expenditure period is requested for October 1, 1999 through September 30, 2001.

(D-9) CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT - KBAQ - Accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $179,000. Approval of the two-year allowable expenditure period is requested for October 1, 1999 through September 30, 2001.

MOTION NO. 8912
Gene Eastin moved that the Consent Agenda be approved with the exceptions of items C-1, D-5, and D-6. Motion carried 5-0.

(B-1) CONTRACT FOR UNDERWRITING SERVICES - Approve a contract with the firm of Rainmakers, Inc., to provide underwriting services for the Sedona Conference. Rick DeGraw came forward to answer questions regarding the item. Questions raised included the percentage to be retained by the firm of the funds raised, the process followed for the selection of the Rainmakers, Inc., the use for the funds in payment for costs relating to the Sedona Conference. It was suggested that the item be tabled, a more precise item be written for consideration at the November 9 Governing Board meeting, and a copy of the agreement with Rainmakers, Inc. be provided to Governing Board members.

MOTION NO. 8913
Gene Eastin moved that the Item B-1 - Contract with Rainmakers, Inc., be tabled for further clarification and a more precise item be submitted for to the Governing Board at special meeting on November, 9, 1999. Motion carried 5-0.

(C-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - William Waechter recommended that the employments, resignations, retirements and terminations be approved as submitted. Mrs. Stein made mention of the number of new hires in the areas of Crafts and M & O and noted their significance in the maintenance of the new buildings under the Bond.

MOTION NO. 8914

Don Campbell moved that the Employments, Resignations, Retirements, and Terminations be approved. Motion carried 5-0.

(D-5) MCCCD COURSE APPLICABILITY SYSTEM IMPLEMENTATION PROPOSAL - Approve $423,500 of its 1999-2000 contingency funds for MCCCD to implement the transfer articulation components of the Course Applicability System (CAS). Mike Rooney provided an historical overview of the item and noted that it is a systemic approach to respond to concerns and needs expressed by students and the academic advising council. The system is supported by the Deans of Students. At the present time forty-eight personnel are going through training on the system. In addition, training is being done for future trainers. Coordination is being closely performed with Ron Bleed's area to ensure there are no conflicts between this system and the new student information system. Should additional future funds be necessary for the this project, they will be absorbed by the colleges. Acknowledged for their participation in the development of this project were Cheryl Axtell, Boots Hunt, all members of the Academic Advising Council, Maggie Cullof, Renee Delgado, Linda Scott, Judy Taussig, Irene Wright, Mary Briden, Rufus Glasper, Ron Bleed, Bertha Landrum, and Teresa Toney. Mary Briden provided information regarding the relationship of this project to mandates of the State and the course applicability system. Renee Delgado provided information regarding the technology piece of the program.

MOTION NO. 8915

Don Campbell moved that the Board approve $423,500 of its 1999-2000 contingency funds for MCCCD to implement the transfer articulation components of the Course Applicability System Implementation. Motion carried 5-0.

(D-6) INTERGOVERNMENTAL AGREEMENT CITY OF PHOENIX, PHOENIX FIRE DEPARTMENT TRAINING ACADEMY- Approve the intergovernmental agreement with the City of Phoenix to use the Phoenix Fire Department Training Academy facility for the Glendale Community College Fire Academy Certificate program. This agreement will be for the term of November 20, 1999 through June 30, 2000. In response to inquiries from Mrs. Stein, Dr. Pollack noted that students are covered by student accident insurance while being trained at the facility.

MOTION NO. 8916
Don Campbell moved that the intergovernmental agreement with the Phoenix Fire Department Training Academy be approved. Motion carried 5-0.

MONITORING REPORTS

(VII.A.)

Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Three Months Ended September 30, 1999

Dr. Glasper provided information regarding a situation with the County Treasurer's office. A piece of legislation was passed last year that allows state aid funds to be expedited directly into the district's account with the county treasurer. The county treasurer's office has sent notification that it does not want to be the district's "bank," would like to hold on to the funds for 15 days - returning them to the district in the middle of the month, and not pay interest on the funds. Maricopa County Community College District is the only community college district at this time where the county treasurer is taking this stand. The district is examining its options what approach to take. The amount of interest in questions may be in the $400,000 to $500,000 range.

(VII.B.)

Payroll and Accounts Payable Vouchers
FY 1999-00 through September 30, 1999

(VII.C.)

1994 General Obligation Bond
Series A (1995), Series B (1997), and Series C (1999)
Receipts and Disbursements Analysis and Capital Development Plan
Summary As of September 30, 1999

NEXT BOARD MEETING
The next Governing Board meeting will be a strategic conversation on November 9, 1999.

ADJOURNMENT
The meeting adjourned at 8:10 p.m.