Minutes 10/27/1992

GOVERNING BOARD
OCTOBER 27, 1992
MINUTES

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Barbara Hitchcock, President, M. Grant Christensen, Secretary, Roy C. Amrein, Member, Linda B. Rosenthal, Member, Donald R. Campbell, Member

ADMINISTRATION
Paul A. Elsner, Alfredo G. de los Santos Jr., Dan Whittemore, Gil Gonzales for Ron Bleed, William Waechter, Janice Bradshaw, Larry Christiansen, Raul Cardenas, Homero Lopez, Art DeCabooter, John Cordova, Stan Grossman, Mary Briden for Myrna Harrison, Bill Harris for Phil Ranolphs, Linda Thor, John Waltrip, Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER- The meeting was called to order at 6:00 p.m. by President Barbara Hitchcock.

EXECUTIVE SESSION
President Hitchcock called for a motion convening an executive session, notice having been previously given.

MOTION NO. 7915
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:00 p.m.

President Hitchcock announced that Nancy Stein and Kent Layton, candidates for the MCCCD Governing Board for District 2, were present. Administrative representatives were acknowledged: Gil Gonzales for Ron Bleed, Mary Briden for Myrna Harrison, and Billy Harris for Phil Randolph. President Hitchcock welcomed students from Quentin Bogart's and Joe Ochap's classes.

Chancellor Elsner introduced visitors from the Netherlands and Russia.

APPROVAL OF MINUTES
President Hitchcock requested a motion approving the minutes of the September 22, September 29, and October 13, 1992 meetings.

MOTION NO. 7916
M. Grant Christensen moved that the minutes of the September 22, September 29, and October 13, 1992 meetings be approved. Motion carried 5-0.

SECRETARY'S REPORT
There was no report.

CHANCELLOR'S REPORT
Chancellor Elsner read letters from Dr. Randolph and Gateway Community College faculty honoring Bill Harris for his years of service to the District. Mr. Harris will retire October 29, 1992. Dr. Elsner then commented on recent articles written by or about Ron Bleed, Janet Whitaker and Linda Thor.

STATE BOARD REPORT
In Mr. Ullman's absence, there was no report. AADGB REPORT Mrs. Rosenthal introduced Pat Hill, Executive Director of the Arizona Community College Association. Mrs. Rosenthal reported on the October 17 meeting in Tucson. It was noted that the proposed legislative platform was prepared by the President's Council and that Trustees have suggested changes. Other discussion items included enrollments and board elections.

Mrs. Rosenthal then commented on the Association of Community College Trustees meeting in Anaheim. Several District employees participated in workshop presentations at the meeting, including Paul Elsner, Linda Thor, Bob Mullen, and Ann Adams.

Board members spoke about the grand opening of Estrella Mountain Community College Center.

FACULTY REPORT
Paul de Pippo introduced Marion Gibney, Faculty Senate Chair at Phoenix College. Dr. Larry Soller reported on budget issues and faculty activities at Phoenix College and expressed faculty concerns and commitment to higher education, to Phoenix College, and to the Maricopa system.

EMPLOYEE GROUP
Ken Baer, President of PSA, spoke about the retreat recently held by staff from Chandler Gilbert Community College, and on behalf of PSA, expressed support for total quality management and asknowledging the benefits for professional staff.

STUDENT GOVERNMENT REPORT
There was none.

CITIZEN'S INTERIM
Nancy Stein voiced questions about the funding of training for Motorola employees. Dr. Elsner responded that the Motorola programs are revenue neutral. Dr. Christiansen confirmed that no taxpayer funds are utilized for Motorola programs.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 7917
Roy C. Amrein moved that the agenda be approved. Motion carried 5-0.

(B-1)CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENT, AND TERMINATIONS - William F. Waechter recommended approval of the personnel item.

MOTION
MOTION NO. 7918
Linda B. Rosenthal moved that the Governing Board approve the recommended employments, resignations, retirements, and terminations. Motion carried 5-0.

(B-2) POLICY ON SELECTION OF EXECUTIVES - Dr. Waechter recommended approval of a policy on selection of executives. The word "only" was inserted in item 2.c; and "his/her designee" in items 3 and 5.

MOTION NO. 7919

M. Grant Christensen moved that the following policy be adopted: Whereas, the Governing Board recognizes the importance of recruiting and selecting the best possible executives for the District; and Whereas, the Governing Board understands that it is important to utilize a selection process that will attract well-qualified candidates for its executive positions and that this interest must be balanced against the public's right to understand the mechanics of the selection process and the names of persons being seriously considered, Now therefore, the Governing Board adopts the following policy to be used in selecting executives. 1) The Chancellor or his/her designee shall appoint the members of the screening committee and provide the committee with a written charge including but not limited to the following information: a) the number of final candidates to be recommended to him/her, b) whether the final candidates should be ranked, c) the time frame in which to complete its tasks. 2) The screening committee shall be responsible for conducting the following tasks: a) paper screening of all prospects, b) reviewing videotaped presentations if determined to be a necessary aspect of the selection process, c) conducting interviews only if deemed necessary. Interviews may only be conducted if the committee has reviewed videotaped presentations, d) submitting a list of final candidates to the Chancellor. 3) Individuals interviewed by either the screening committee or the Chancellor will be considered final candidates. The Director of Human Resources or his/her designee shall inform final candidates that their names and resumes will be released to the public upon request if they continue in the search process. Candidates withdrawing prior to the interview process will remain confidential. Until the final candidates are identified, all personnel involved in the recruitment process shall keep the prospects' identities confidential. 4) The Chancellor will recommend a finalist to the Governing Board for employment. 5) All inquiries regarding the names and or resumes of final candidates should be directed to the Director of Human Resources or his/her designee. Under all circumstances, letters of reference, the deliberations of the search committee and other similar evaluative materials shall be kept confidential with respect to all candidates. Motion carried 5-0.

(C-1)CURRICULUM - Alfredo G. de los Santos Jr. recommended approval of the curriculum.

MOTION NO. 7920
Donald R. Campbell moved that the curriculum be approved. Motion carried 5-0.

(C-2)ADOPTION OF HANDBOOK - Dr. Cardenas recommended adoption of "Magazine Article Writing Basics," authored by Dr. Jane McGrath, as a required handbook for students in ENG 235, Magazine Article Writing.

MOTION NO. 7921
Linda B. Rosenthal moved that the Governing Board approve the adoption of "Magazine Article Writing Basics," authored by Dr. Jane McGrath, as a required handbook for students in ENG 235, Magazine Article Writing. Motion carried 5-0.

(C-3) SCC SUMMER PROGRAM IN FRANCE III - Art DeCabooter recommended conceptual approval of a field trip to Paris, France, June 13-22, 1993, for the study of French Conversation.

(C-4) SCC SUMMER PROGRAM IN SPAIN - Art DeCabooter recommended conceptual approval of a field trip to Spain, June 1-11, 1993, for the study of Spanish conversation.

MOTION NO. 7922 Donald R. Campbell moved that the Governing Board approve a field trip to Paris, France, June 13-22, 1993, for the study of French conversation; and a field trip to Spain, June 1-11, 1993, for the study of Spanish conversation. Motion carried 5-0. (C-5) PHOENIX COLLEGE 2+2 TECH PREP PROGRAM GRANT AWARD - Mary Briden recommended acceptance of the Metro Tech VIP/Phoenix College 2+2 Tech Prep Program grant award of $22,000.

MOTION NO. 7923
Linda B. Rosenthal moved that the Governing Board accept the Metro Tech VIP/Phoenix College 2+2 Tech Prep Program grant award of $22,500 from the State Board of Community Colleges for the period of October 12, 1992 through June 30, 1993. Motion carried 5-0.

(C-6) HEA TITLE IID GRANT AWARD - Gil Gonzales recommended approval of participation in an HEA Title IID grant award to Arizona State University. The project supported by the HEA grant will provide electronic access and delivery to a serial indexing service and the full-text delivery of article images to participating libraries. Mrs. Rosenthal asked if this would require a new employee. Salary and benefits for a programmer are included in the budget.

MOTION NO. 7924
Donald R. Campbell moved that the Governing Board approve participation of the Maricopa County Community College District in an HEA Title IID grant award received by Arizona State University, total grant award is $371,792 and will cover a three year period. Participants include Arizona State University, the Phoenix Public Library, and Maricopa Community Colleges. Motion carried 5-0.

(C-7)CASUALTY, LIABILITY, FIDELITY AND MEDICAL MALPRACTICE INSURANCE CONTRACTS - Dan Whittemore recommended approval of insurance contracts and authorization of a dedicated reserve account for self-insured retention (SIR) of $125,000. In response to a question from Dr. Amrein about the high claims, Mr. Young explained that an accident involving an uninsured motorist was responsible for the claim. Mr. Young further explained that coverages were acquired "net of commission." Dr. Elsner noted that except for the addition of three items, the insurance costs have been contained. Mrs. Rosenthal asked about the decrease in Boiler and Machinery coverages. Dr. Campbell asked for clarification of the SIR and the number of underground tanks (4). Mr. Young explained that the number of liability losses might exhaust the reserve account and that stop loss coverage was obtained for this purpose. In response to a question from Dr. Christensen, students and instructors are covered under the medical malpractice coverage--Mrs. Rosenthal noted that students pay a portion of this fee.

MOTION NO. 7925
Roy C. Amrein moved that the Governing Board approve insurance contracts with the following insurors at premiums as indicated: Industrial Indemnity (Package Property, Liability, Basic Fidelity) $646,370, Admiral Insurance Company (Medical Malpractice)* $146,091, Hartford Insurance Company (Excess Fidelity) $6,860.80, Kemper Insurance Group (Boiler and Machinery) $8,677.60, and American International Surplus Lines (Underground Tanks) $7,290.00 (*Premium is based on predicted enrollments.) and authorization to establish a dedicated reserve account for Self-Insured Retention (SIR) of $125,000.00. Motion carried 5-0.

(C-8) INTERGOVERNMENTAL AGREEMENT FOR LEASE OF UNUSED OFFICE SPACE AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE CENTER TO THE WESTSIDE COALITION FOR SUBSTANCE ABUSE PREVENTION - Dr. de los Santos Jr. recommended approval of an intergovernmental agreement between the City of El Mirage on behalf of the Westside Coalition for Substance Abuse Prevention and the Maricopa County Community College District to permit Estrella Mountain Community College Center to lease unused office space to the Coalition. Dr. Christensen asked about the term of the lease and Dr. Amrein questioned the amount to be charged, which is competitive.

MOTION NO. 7926
Donald R. Campbell moved that the Governing Board approve an intergovernmental agreement between the City of El Mirage on behalf of the Westside Coalition for Substance Abuse Prevention and the Maricopa County Community College District to permit Estrella Mountain Community College Center to lease unused office space to the Coalition. Motion carried 5-0.

(C-9) AN AGREEMENT FOR LEASE OF UNIMPROVED COLLEGE LAND TO FREEHOLD FARMS FOR EXPERIMENTAL FARMING PROGRAM AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE CENTER - Dr. de los Santos Jr. recommended approval of an intergovernmental agreement between Freehold Farms and the Maricopa Community College District. This agreement would permit Estrella Mountain Community College to lease unimproved land to Freehold Farms for the purpose of establishing a sustainable agricultural production programs. Questions arose about the term of the lease and provision of water. The item was postponed until more information could be obtained.

(C-10)COMPREHENSIVE REGIONAL CENTER - Dr. de los Santos Jr. recommended acceptance of a grant award of $800,000 from the National Science Foundation (NSF) to continue the Comprehensive Regional Center for Minorities for fiscal year three of the five year continuing grant. Dr. Campbell requested follow up information at a Governing Board Study Session. Dr. de los Santos provided some historical information. Chancellor Elsner commented on the affects of these activities on improving life chances for minorities.

MOTION NO. 7927
Donald R. Campbell moved that the Governing Board accept a grant award of $800,000 from the National Science Foundation (NSF) to continue the Comprehensive Regional Center for Minorities for fiscal year three of the five year continuing grant effective September 1, 1992 to August 31, 1993. Motion carried 5-0.

(C-11) CONSTRUCTION AWARD FOR THE GATEWAY ADMINISTRATION BUILDING CODE REMODELING PROJECT - Phil Randolph recommended award of a contract to MTV General Contractors for the Gateway Administration Building Code Remodeling Project.

MOTION NO. 7928
Roy C. Amrein moved that the Governing Board award a contract in the amount of fifty-one thousand eight hundred eighty and no/100 dollars to MTV General Contractors for the Gateway Administration Building Code Remodeling Project. Motion carried 5-0.

(C-12) TRAVEL REIMBURSEMENT FOR CANDIDATES - William Waechter recommended approval of a policy to permit travel reimbursement for candidates for employment for administrative and faculty positions. Discussion followed. It was explained that the legislature has provided a right to reimburse travel through policy adoption by a district. Mrs. Rosenthal spoke about the impact of such a policy on rural colleges. No motion was made.

(C-13) PRIOR YEAR COMMITMENTS - Approval of the prior year commitments for FY ended 6/30/92 was recommended.

MOTION NO. 7929
M. Grant Christensen moved that the prior year commitments for FY ended 6/30/92 be approved. Motion carried 5-0.

(C-14) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 09/18, 10/02, and 10/16/92
General: 09/01, 09/02, 09/03, 09/04, 09/08, 09/09, 09/10, 09/14, 09/15, 09/16, 09/17, 09/18, 09/21, 09/23, 09/25, 09/28, and 09/30/92

MOTION NO. 7930
Linda B. Rosenthal moved that the vouchers be approved. Motion carried 5-0.

The following information items were distributed to the Governing Board:

(D-1) BUDGET ANALYSIS REPORT
Dan Whittemore noted that expenditures were on track but expressed concern about revenue shortfall.

NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows: Tuesday, November 10, 1992 - 7:00 p.m. - Work/Study Meeting
Thursday, November 19, 1992 - 8:00 a.m. - Retreat
Tuesday, November 24, 1992 - 7:00 p.m. - Regular Meeting

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:25 p.m.

_______________________
M. Grant Christensen
Secretary

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10/28/92