Minutes 10/28/2003

An executive session and community listening session of the Maricopa County Community College District Governing Board was scheduled to be held at 2:00 p.m. at the Sun Lakes Education Center in Sun Lakes, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Ed Contreras, President
Linda Rosenthal, Secretary
Don Campbell, Member
Gene Eastin, Member
ABSENT - Nancy Stein, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Anna Solley
Ron Bleed
Jose Leyba
Pete Kushibab
Paul Dale
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by Ed Contreras.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:30 p.m.
The regular meeting convened at 6:40 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.

President Contreras recognized the presence of the NAU CC580 Community College Class taught by Dr. Jesse DeAnda.

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

Dr. Campbell reported that he attended the 2003 Ronald McDonald House Charities Future Achievers Scholarship Fundraiser Breakfast on October 17 and was pleased to report that Dr. Rufus Glasper has been honored with the Ronald McDonald House Excellence in Education Award. He also reported that he attended the grand opening events of the Performing Arts Center held at South Mountain Community College on October 20 in which author Maya Angelou was featured. Ms. Angelou gave an excellent presentation and he was pleased to report the entire week was filled with many excellent activities.

Mrs. Rosenthal reported that she also enjoyed attending the SMC PAC grand opening event and that she attended an excellent storytellers' festival held there as well. She indicated that she attending the PVC Murder Mystery Dinner which was a terrific event. The money from this event was earmarked for United Way.

CHANCELLOR'S REPORT

Dr. Glasper reported that the District had been working on an ethics initiative for the last couple of years and that he recently attended a "Call to Action" Forum at SCC hosted by Rotary International. This forum was an excellent opportunity to look at ethics through other lenses, including ethics and greed, real estate, schools, charitable organizations, professional golf organizations, among others. In Spring 2000 the Board adopted an ethics initiative and subsequently adopted a set of Guiding Principles intended to reinforce existing Maricopa Values by applying behavioral standards and definitions. Dr. Glasper then introduced MCC Faculty Members Barry Vaughan and Debra Campbell who provided background and current information on the Ethics in Higher Education course (PHI150) taught at MCC. Mr. Vaughan provided the historical information about the Value and Ethics Initiative at Maricopa and Ms. Campbell described the difference between values, morality, and ethics in higher education and how these were covered in the PHI150 course. Ms. Campbell encouraged those in attendance to invest the time to take the course in an attempt to raise their awareness about ethics.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council Chair Willie Minor came forward to comment on his attendance at the Adjunct Faculty Conference the week before. He stated that MCCCD adjunct faculty are of the highest quality to be found anywhere. He also commented that Dr. Glasper had attended the Faculty Executive Council meeting this afternoon and faculty members were very pleased that he came to them on his own initiative.

EMPLOYEE GROUP REPORTS

Conrad Mills came forward on behalf of the Crafts Employee Group. He offered congratulations to the Board for their appointment of Dr. Glasper as Chancellor and indicated the Crafts Group looked forward to his leadership and a visit to their group as well. He then presented Paradise Valley Community College with a $200 check for the Gina Kranitz Scholarship Fund on behalf of the Crafts employees.

Tara Bohinc, Adjunct Faculty President, came forward to report on the success of their recent conference which was orchestrated and funded by the Maricopa Center for Learning and Instruction. She reported that all presentations were excellent and very well received. Ms. Bohinc also introduced Pat Serrano, Kim Milton, and Nicki Maines who described their orientation program for on-line students. This program is intended to offer this method of taking classes by providing the basics of what it takes to take classes on-line and see if it works for their learning style. The program also help faculty develop on-line classes.

Genevieve Watson, President of MCBAA also came forward to report on the success of the recent Governor's Youth Commission Summit held at South Mountain Community College on October 3. She reported that over 230 high school students participated in this summit and diversity was well represented. Students participated in three hours of community service work and were then treated to a performance by international artist C. C. Penniston, and a presentation by Governor Janet Napolitano. Ms. Watson also reported on the success of the NCBAA conventions held recently in Fresno and Sacramento. She extended invitations to the Governing Board to two upcoming receptions for Dr. Glasper, one on November 14 and another on November 21.

COLLEGE REPORTS

Dr. Ken Atwater reported on the success of the grand opening events held last week in association with their new Performing Arts Center. He reported that over 1500 students and community people attended and that over $3,000 in scholarship funds were raised through the sale of floral glass sculptures created by a local artist.

Dr. Homero Lopez introduced Dean of Instruction Brian Tippett and Associate Dean of Instruction Joyce Jackson who provided a presentation on their recent land exchange with SunCor for the benefit of the West Valley Fine Arts Council. The council is in the midst of raising $6 million for the construction of performing arts center that will include a 300-seat theater, dance studio, galleries, conference rooms and office space.

Maria Hesse reported on the recent Tenth Anniversary Celebration of the Williams Campus location which is a partnership they have with Arizona State University. Courses offered include aerospace classes, teacher education, and technology.

STUDENT GOVERNMENT REPORT

Mary Guriel, EMC Student Life Director, introduced Tyrone Simon Noel, President of Phi Theta Kappa, who recapped the many activities held at Estrella Mountain Community College since the beginning of the semester. The expansion of Komatke Hall has provided a place for many student activities, including Hispanic Heritage Month and art displays. He reported that a number of students were able to attend a student leadership workshop and two others are participating in the student public policy forum. Future activities and projects will include their annual food drive and adopt-a-family.

ACCA/AADGB REPORT

Mrs. Rosenthal reported no meeting had been held, thus no report.

LEGISLATIVE REPORT

There was no report.

AWARDS AND RECOGNITIONS

Dr. Phil Randolph highlighted two awards that Glendale Community College had recently received. The first was the Gold Medal Award from the Columbia Scholastic Press Associated for GCC's Traveler Magazine. The Traveler received 964 out of a possible 1,000 points in this annual competition. The second award was the Best of the West Award given by WESTMARC for GCC's "Tech Camp". This award recognizes outstanding contributions to the image, lifestyle, and economic development of western Maricopa County.

Dr. Steve Helfgot announced that NCMPR Medallion Awards were recently given out and MCCCD received 10 Gold, 8 Silver and 5 Bronze Awards. Colleges receiving these were CGCC (6), MSC (7), GWCC (6), RSC (2), and the District Office (2).

Dr. Glasper called attention to Dr. Art DeCabooter on being named one of the most influential people in higher education by the Arizona Business Journal and also naming Scottsdale Community Colleges one of the best places to work for.

Dr. Anna Solley took this opportunity to speak about the success of the Mission Q3 Conference held recently in Phoenix.

Dr. Corina Gardea mentioned that Phoenix College had been named Employer of the Year by the City of Phoenix.

APPROVAL OF THE AGENDA

President Contreras requested a motion to approve the agenda.

MOTION NO. 9201

Dr. Campbell moved that the Governing Board agenda be approved. Motion carried 4-0.

CONSIDERATION OF CONSENT AGENDA

Mr. Contreras asked for any requests to remove items from the Consent Agenda. Dr. Phil Randolph requested that Item V.B.1 be removed for comments.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of September 23, 2003 Regular Governing Board Meeting and October 9, 2003 Community Listening Session.

(B-2) APPROVAL OF 2003-04 DISTRICT LIABILITY AND PROPERTY INSURANCE RENEWALS- Approve the renewal of our liability and property insurance policies with the existing carriers for the period of November 1, 2003 to October 31, 2004.

(C-1) APPROVAL OF CURRICULUM AND PROGRAM AND COURSE PROPOSALS - Approve curriculum and program and course proposals as submitted.

(C-2) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND THE PHOENIX UNION HIGH SCHOOL DISTRICT FOR DUAL ENROLLMENT - Approve an Intergovernmental Agreement between Gateway Community College and the Phoenix Union High School District No. 210 on behalf of Metro Tech Vocational Institute of Phoenix.

(C-3) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TUCSON UNIFIED SCHOOL DISTRICT - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tucson Unified School District on behalf of Catalina, Cholla, Palo Verde, Pueblo, Rincon, Sabino, Santa Rita, Tucson, and University High Schools for training and support services for the CCNA curriculum to be provided to the nine aforementioned high schools as Cisco Regional Academies for an annual participation fee of $1,000 per Academy.

(C-4) APPROVAL OF PROJECT ENABLE COLLABORATION - Accept funding in the amount of $52,688.00 available through a collaborative grant, known as Project ENABLE, between South Mountain Community College, Phoenix College, Chandler-Gilbert Community College, Mesa Community College, and Arizona State University. Colleges will be responsible for supporting the participation of a total of 37 students. Project funding will be available from July 1, 2003 through June 30, 2004.

(C-5) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND CIENEGA HIGH SCHOOL - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Vail School District on behalf of Cienega High School. This agreement is for training and support services for the CCNA curriculum to be provided to Cienega High School as a Cisco Local Academy for an annual participation fee of $2,500.

(C-6) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND SNOWFLAKE HIGH SCHOOL - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Snowflake Unified School District on behalf of Snowflake High School. This agreement is for training and support services for the CCNA curriculum to be provided to Snowflake High School as a Cisco Local Academy for an annual participation fee of $1,500.

(C-7) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND SNOWFLAKE HIGH SCHOOL - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Snowflake Unified School District on behalf of Snowflake High School. This agreement is for training and support services for certain SC curriculum to be provided to Snowflake High School as a Cisco Local Academy for an annual participation fee of $550.

(C-8) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND SAFFORD HIGH SCHOOL - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Safford Unified Schools on behalf of Safford High School. This agreement is for training and support services for the certain SC curriculum to be provided to Safford High School as a Cisco Local Academy for an annual participation fee of $750.

(C-9) APPROVAL OF SMALL BUSINESS COUNSELING AGREEMENT - Approve acceptance of the second amendment to the City of Phoenix contract number 93118-03 Small Business Counseling Agreement, to extend the original contract for counseling services from 7-1-03 to 6-30-04 and increase the maximum compensation by $20,000 bringing the 3-year total to $80,000.

(C-10) APPROVAL OF U.S. DEPARTMENT OF EDUCATION GRANT FOR NORTH AMERICAN MOBILITY IN HIGHER EDUCATION TO SCOTTSDALE COMMUNITY COLLEGE - Approve the acceptance of an award from the U.S. Department of Education to Scottsdale Community College in the amount of $53,676 to fund the third year of the North American Ecotourism Studies Consortium, a trilateral project supporting student exchanges among institutions of higher education in the United States, Canada and Mexico.

(C-11) APPROVAL OF NSF CSEMS COMPUTER SCIENCE, ENGINEERING, MATHEMATICS SCHOLARSHIP PROJECT - Accept a $395,852 grant from the National Science Foundation. This four-year grant will provide scholarships to South Mountain Community College students majoring in Computer Science, Engineering, or Mathematics or students intending to become teachers of the disciplines. The award will provide a $3000 scholarship per year to each student meeting the requirements beginning Spring 2004

(C-12) APPROVAL OF TECH PREP DEMONSTRATION PROGRAM AT GATEWAY COMMUNITY HIGH SCHOOL - Accept a grant award from the U.S. Department of Education in the amount of $699,912 to GateWay Community High School for the Tech Prep Demonstration Grant. This five-year grant will commence on 9-30-03 and conclude on 9-29-08.

(C-13) APPROVAL OF COLLEGE AND CAREER TRANSITIONS INITIATIVE - LEAGUE FOR INNOVATION IN THE COMMUNITY COLLEGE GRANT - Accept funding for a grant award to be used by the National Center for Teacher Education from the League for Innovation in the Community College in the amount of up to $150,000 which will commence on October 1, 2003 and conclude on September 30, 2004. This is potentially a four-year grant with a conclusion date of May 31, 2008.

(C-14) APPROVAL OF PROPOSITION 301 WORKFORCE DEVELOPMENT AND JOB TRAINING ANNUAL REPORT FY 2002-03 - Accept the Proposition 301 Workforce Development and Job Training Annual Report for Fiscal Year 2002-03. This annual report has been developed in accordance with the requirements of the Arizona Revised Statutes. In accordance with the amended statute, a report must be submitted annually on its workforce development plan, activities and expenditures.

(D-1) APPROVAL OF PROPOSED COURSE FEE INCREASE AT MCC FOR FY 2003-2004 - Approve the proposed course fee increase for FY 2003-2004. This fee increase will be charged to students enrolled in the Math courses utilizing the Academic Systems Software.

(D-2) APPROVAL OF FEE SCHEDULE CHANGES - Adopt the proposed changes to the adopted fee schedule for Scottsdale Community College. Changes would be effective spring semester 2004.

(E-1) APPROVAL OF CHILD AND ADULT CARE FOOD PROGRAM APPLICATION - GATEWAY COMMUNITY COLLEGE - Approve continued participation in the "Child and Adult Care Food Program" (CACFP) at GateWay Community College.

(E-3) APPROVAL OF CONSTRUCTION AWARD OR PERMISSION TO BID FOR NEW PERFORMING ARTS CENTER AT PARADISE VALLEY COMMUNITY COLLEGE - Approve establishing the guaranteed maximum price in the amount of Six Million Six Hundred Twenty-Five Thousand and no/100ths Dollars ($6,625,000.00) to Holder Construction Company for the construction of the new Performing Arts Center at Paradise Valley Community College. If, at the time of the Governing Board meeting Holder Construction has been unable to deliver a guaranteed maximum price within budget, then we request that the Governing Board grant permission to bid this project.

(E-4) APPROVAL OF SELECTION OF CONSTRUCTION MANAGER 2 RISK FOR LANGUAGE AND COMMUNICATION BUILDING ADDITION AT SCOTTSDALE COMMUNITY COLLEGE - Approve the selection of Concord Companies Inc. to provide Construction Manager @ Risk services for a new addition to the Language and Communication classroom building at Scottsdale Community College.

(E-5) APPROVAL OF RATIFICATION OF CHANGE ORDER FOR NEW MODULAR BUILDINGS AT MESA COMMUNITY COLLEGE - Ratify a change order to U.S. Modular Group in the amount of Two Hundred Fifty-Nine Thousand Two Hundred Fifteen and 79/100ths Dollars ($259,215.79) for modifications related to four new modular buildings for Mesa Community College.

MOTION NO. 9202

Mrs. Rosenthal moved for approval of the Consent Agenda with the exception of Item V.B.1. Motion approved 4-0.

(B-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of personnel actions with addendum as presented.

MOTION NO. 9203

Mrs. Rosenthal moved for approval of personnel actions as presented. Motion approved 4-0.

GCC President Randolph explained that he had pulled this item from the consent agenda in order to call attention to the retirement of Lyenatte Goff, a 40-year mathematics instructor at Glendale Community College. He praised the outstanding job she had done in this position.

(B-3) APPROVAL OF GOVERNING BOARD POLICY REGARDING REQUESTS FOR PUBLIC RECORDS - Adopt the proposed policy language on records requests.

MOTION NO. 9204

Mrs. Rosenthal moved for adoption of the proposed policy language on records requests. Motion approved 4-0.

(E-2) APPROVAL OF JOB ORDER COSTING CONTRACT TO PROVIDE CONSTRUCTION SERVICES - Approve the selection of 3D/International, Inc. (3D/I) to provide construction services, on a District-wide basis, under the Job Order Costing method of procurement.

MOTION NO. 9205

Mrs. Rosenthal moved for approval of selection of 3D/International, Inc. (3D/I) to provide construction services, on a District-wide basis, under the Job Order Costing method of procurement. Motion approved 4-0.

MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Three Months Ended September 30, 2003

Expenditure analysis indicates 15.2% of the budget has been expended so far this year as compared to 16.3% expended at this same point in time last year. 35.3% of budget remains unexpended or unencumbered compared to 32.2% in the prior year. Revenue analysis indicates that 23.4% of the budget has been recognized to date. Projected fund balance will increase by about $24 thousand during this fiscal year. 8.2% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 47 days of operating budget, or more than six payrolls.

(VI.B.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2003 (Final)

Expenditure analysis indicates 91.8% of the budget has been expended so far this year as compared to 92.6% expended at this same point in time last year. 8.2% of budget remains unexpended or unencumbered compared to 7.4% in the prior year. Revenue analysis indicates that 98.1% of the budget has been recognized to date. Projected fund balance increased by about $7 thousand during the fiscal year ended June 30, 2003. 8.2% of budgeted expenditures were unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 51 days of operating budget, or more than six payrolls.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Community Listening Session on Thursday, November 6, 2003 at the Sun Lakes Education Center.

ADJOURNMENT

The meeting adjourned at 8:05 p.m.

———————————
Linda B. Rosenthal
Governing Board Secretary