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Minutes 11/22/1994



GOVERNING BOARD
NOVEMBER 22, 1994
MINUTES

An executive session convened at 6:00 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member

ADMINISTRATION
William Waechter for Paul A. Elsner, Bertha Landrum for Alfredo G. de los Santos Jr., Raul Cardenas, Rufus Glasper for Dan Whittemore, Ron Bleed, Janice Bradshaw, Jack Twitchell for Larry Christiansen John Cordova, Art DeCabooter, Stan Grossman, Anna Solley for Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip, Margaret Hogan for Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Linda B. Rosenthal

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given

MOTION NO. 8322
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:00 p.m.
President Rosenthal acknowledged administrative substitutions: William Waechter for Paul Elsner, Bertha Landrum for Alfredo G. de los Santos Jr., Rufus Glasper for Dan Whittemore, Anna Solley for Homero Lopez, Jack Twitchell for Larry Christiansen, and Margaret Hogan for Arnette Ward.

CITIZEN'S INTERIM
John Crowe and Gene Berg, USA Group, distributed brochures and spoke about direct student loans. USA Group is the authorized Arizona representative for direct student loans.

CHANCELLOR'S REPORT
William Waechter expressed appreciation to students, staff, faculty, and members of the community on behalf of Chancellor Elsner for their tremendous efforts on the successful bond election. Dr. Waechter reported that the District is working on prioritization of capital projects.

SECRETARY'S REPORT
There was no report.

STATE BOARD REPORT
Mr. Ullman did not attend the State Board meeting. In Mr. Ullman's absence, there was no report.

AADGB REPORT
Linda B. Rosenthal reported on the November AADGB meeting. February 6, 1995 will be Community College Day at the Legislature and a reception is being planned. Evaluations reflected the success of the recent AADGB Conference, although attendance was lower than the previous year. Mrs. Rosenthal reported that all incumbent board members who ran for office were reelected in Arizona. The governance study was discussed at length and no action taken. The issue will be discussed again in January.

LEGISLATIVE REPORT
Jack Lunsford announced that Raul Cardenas has been appointed Chair of a Task Force on Leadership for the National Association of Student Financial Aid Administrators. Chris Bustamonte distributed copies of the 1995 legislative proposal brochure and discussed the content of the brochure.

BOARD MEMBER REPORTS
Governing Board members reported as follows:

1. Donald R. Campbell expressed his appreciation for the support he received during his recent campaign for re-election and stated that he is looking forward to working with and for the District for the next six years.

2. Roy C. Amrein - no report.

3. M. Grant Christensen commented on the Commission on Excellence which met recently at Mesa Community College and noted that this area of the county was highly supportive of the bond election.

4. Nancy Stein attended a cultural diversity meeting at Mesa Community College, dinner at Scottsdale Community College Culinary Arts Dining Room, toured the District Office and met members of the staff, toured three facilities at Mesa Community College, a team meeting/ rally at Scottsdale Community College, an Honors dinner and theater at Scottsdale Community College, and has added campus hours at Paradise Valley Community College.

5. Linda B. Rosenthal attended the Women Managers Leadership Group meeting at Scottsdale Community College, the Honors Forum presentation, the National Council for Staff, Program and Organizational Development Conference chaired by a Phoenix College employee, a Think Tank workshop, and a student panel at Phoenix College.

FACULTY REPORT
There was no report.

GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Anna Solley, Assistant Provost for Instruction at Estrella Mountain Community College Center, reported on a recent award for the "Best of the West" educational institution in Western Maricopa County, presented by WestMarc. Dr. Solley also displayed the "Crescordia" award for Public Art awarded to EMCCC by the Valley Forward Association for their Environmental Excellence Award Program.

STUDENT GOVERNMENT
Mesable Baker, South Mountain Community College, expressed student enthusiasm for the success of the bond election. Mr. Baker reported on a meeting held with South Mountain High School students, participation in a panel at ASU West, and the Second Annual Men's Day Luncheon held at South Mountain Community College.

REWARDS & RECOGNITION
There were none presented.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 8323
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience. Nancy Stein requested that items C-2, C-4, C-6, D-2 and D-3 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) MINUTES- approval of the minutes of the October 25 and November 8, 1994 meeting.

(B-1) FACULTY/MANAGEMENT/ADMINISTRATIVE - approval of the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations.

(C-1) CURRICULUM - approval of the curriculum.

(C-3) AMENDMENT TO EDUCATIONAL AGREEMENT - approval that the Governing Board amend its action of October 26, 1994, pertaining to the scholarships for the Wilson School District students to read as follows: "The Governing Board agrees to the concept of providing scholarships to 100 Wilson School District graduates at a rate of 10 per year for a period of ten years beginning 2000. The Maricopa District will work with the Maricopa Foundation and private donors to identify monies to be used for scholarships and beginning in 2000 will, on an annual basis, consider District sponsored scholarships for these students when private funds are not available."

(C-5) TEXTBOOK ADOPTION PARADISE VALLEY COMMUNITY COLLEGE - adoption of "Building Strategies for College Reading: A Text with Thematic Reader," authored by Dr. Jane McGrath, to be used as a required text for some sections of RDG 091, College Reading.

(C-7) PHOENIX TECH PREP CONSORTIUM - acceptance of the Phoenix Tech Prep Consortium grant award of $12,198 for Phoenix College.

(C-8) ARIZONA DEPARTMENT OF COMMERCE AWARD WELLS FARGO (ARIZONA), NA - acceptance of an award in the amount of $50,000 to the Maricopa Community College District for a workforce recruitment and custom training program with Wells Fargo Bank as part of the establishment of their subsidiary operation, Wells Fargo (Arizona), NA in Phoenix.

(D-4) VOUCHERS - The following vouchers were submitted to the Board for its approval:

Payroll: 09/30, 10/14, and 10/28/94

Accounts Payable: 10/03, 10/04, 10/05, 10/06, 10/07, 10/10, 10/11, 10/12, 10/13, 10/14, 10/17, 10/18, 10/19, 10/20, 10/21, 10/24, 10/25, 10/26, 10/27, 10/28, 10/31/94

MOTION NO. 8324
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items C-2, C-4, C-6, D-2 and D-3. Motion carried 5-0.

(C-2) CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT FOR KBAQ NATIONAL PROGRAM AND PRODUCTION ACQUISITION GRANT FOR KBAQ - Linda Thor recommended acceptance of two grant awards from the Corporation for Public Broadcasting totaling $38,443.00 on behalf of KBAQ, and approval of the two-year allowable expenditure period is requested for October 1, 1994 through September 30, 1996. In response to a question from Nancy Stein, Scott Williams, Program Director for KBAQ, explained the use of funds for Dues and Architect Fees.

MOTION NO. 8325
M. Grant Christensen moved that the Governing Board accept two grant awards from the Corporation for Public Broadcasting, totaling $38,443.00 on behalf of KBAQ, and approve the two-year allowable expenditure period from October 1, 1994 through September 30, 1996. Motion carried 5-0.

(C-4) FIELD TRIP PARADISE VALLEY COMMUNITY COLLEGE - Raul Cardenas recommended approval of a PVCC Business Club field trip to Hermosillo, Mexico from December 19 to December 22, 1994, for the purpose of studying management issues relative to inherent cultural differences between the United States and Mexico. Nancy Stein complimented Dr. Cardenas on the trip and particularly, the funding of the program.

MOTION NO. 8326
M. Grant Christensen moved that the Governing Board approve a Paradise Valley Community College Business Club field trip to Hermosillo, Mexico from December 19 to December 22, 1994, for the purpose of studying management issues relative to inherent cultural differences between the United States and Mexico. Motion carried 5-0.

(C-6) APPROVAL OF TEXTBOOK - GCC - John Waltrip recommended approval of a text authored by Glendale College faculty member, Vern Guymon, College Algebra with the SAUS, Benchmark Printing, 1994. Nancy Stein asked about training for transfer from "calculator to calculator" noted in the textbook. Vern Guymon explained that he is responsible for the equipment to be provided for use in the classroom with the textbook.

MOTION NO. 8327
Roy C. Amrein moved that the Governing Board approve a text authored by Glendale College faculty member, Vern Guymon, College Algebra with the SAUS, Benchmark Printing, 1994. Motion carried 5-0.

(D-1)CANVASS THE RESULTS OF THE BOND ELECTION - Fred Rosenfeld asked that the Governing Board accept the certification of the officer in charge of the election result and declare the affirmative result of the election. Mr. Rosenfeld officially filed the Affidavit of Mailing of Information Pamphlets, a letter to the Department of Revenue transmitting the information pamphlets were compliant with statute, and a certificate from Clerk of Board on the canvass of the Maricopa County Election with the Governing Board Secretary.

Mr. Rosenfeld announced that Jim Shumway will be retiring and that his last official act was signing the certification for the MCCCD Bond Election. In response to a question from William Waechter, Mr. Rosenfeld clarified that the filing of the Certificate of Result was the next step and that no further action from the Board of Supervisors was necessary.

MOTION NO. 8328
M. Grant Christensen moved that the Governing Board accept the certification of the officer in charge of the election result and declare the affirmative result of the election. Motion carried 5-0.

(D-2) BUDGETED EXPENDITURE REDUCTION FOR FY 1993-94 - approval of the reduction of budgeted expenditures as shown to reflect the same amount as actually expended in the General Fund, the Auxiliary Enterprises Fund, the Restricted Fund, the Unexpended Plant Fund, and the Retirement of Indebtedness Fund for FY 1993-94 per the audited financial statements. Nancy Stein requested clarification of the third paragraph of the Justification and asked if this action is taken on an annual basis.

MOTION NO. 8329
M. Grant Christensen moved that the Governing Board approve the reduction of budgeted expenditures as shown to reflect the same amount as actually expended in the General Fund, the Auxiliary Enterprises Fund, the Restricted Fund, the Unexpended Plant Fund, and the Retirement of Indebtedness Fund for FY 1993-94 per the audited financial statements. Motion carried 5-0.

(D-3) PRIOR YEAR COMMITMENTS FOR FY ENDED 06/30/94 - approval of prior year commitments for FY ended June 30, 1994. Nancy Stein asked about a process to establish a policy to encourage earlier submission of bills.

MOTION NO. 8330
Roy C. Amrein moved that the Governing Board approve the prior year commitments for FY ended June 30, 1994. Motion carried 5-0.

The following information items were distributed to the Governing Board:

INFORMATION ITEMS

(IV-A)STRATEGIC GOALS - FIRST READING

(IV-B) PROPOSED POLICY FOR COURSE SUBSTITUTION FOR STUDENTS WITH DOCUMENTED DISABILITIES - FIRST READING

Roy C. Amrein asked if a list of documented disabilities would be attached to the policy. Nancy Stein expressed her concern that academic standards might be lowered for disabled students. Janice Bradshaw explained that a copy of the procedures would be provided for review by the Governing Board and that the policy would potentially apply to a limited number of situations.

(IV-C) GOVERNING BOARD POLICIES AND CDEC PROCEDURES FOR CAPITAL DEVELOPMENT - FIRST READING

Nancy Stein asked about the time frame for various phases of the capital development program.

(IV-D) TIMETABLE FOR SALE OF $104,750,000 GENERAL OBLIGATION BONDS

(IV-E) MANAGEMENT SABBATICALS

(IV-F) BUDGET ANALYSIS REPORT

(IV-G) AUDIT AND FINANCE COMMITTEE REPORT

NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, December 13, 1994 - 7:00 p.m. - Regular Meeting
Tuesday, January 10, 1995 - 7:00 p.m. - Study Session/Strategic Conversation

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:04 p.m.

A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.

STRATEGIC CONVERSATION - STUDENT FORUM - Nina Robinson, Director Student Activities/Services at Mesa Community College, Janet Denson, Director Student Activities/Services at Gateway Community College, and Joseph E. Brumley, Phoenix College Student led the Student Forum discussion on diversity. Mike Rooney served as a facilitator for the strategic conversation.

The outcome of the forum was to understand the process students utilized to identify diversity as the issue, and understand student recommendations relating to diversity. A video of student input was presented.

Student Committee members were introduced: Joseph E. Brumley and Shaynea Scott, Phoenix College; Brenda Bolan and Debra Cervantes, Gateway Community College; Arras Moffat and Alicia Celaya, Glendale Community College; Anayanci Gomez del Costillo, Eric Niemela, and Albert J. Hernandez, Mesa Community College; Andi Ramirez and Cliff Brokaw, Paradise Valley Community College; and Shawn Mohseni, South Mountain Community College.

The needs of the students were identified by the students as: 1) to be educated on diversity in a manner that enables continuous learning, not rote fact memorization, 2) to provide them with skills to remain competitive in the work force, and 3) to provide them with an open, academic environment where diversity is not only valued but celebrated.

Goals were developed by the students from the needs that were identified: 1) to require a multicultural studies course (MCS) for graduation at the community college level, 2) to develop a skills based course in understanding diversity and culture, and 3) to require staff and faculty training on diversity.

Students defined diversity as differences and identified culture as a process. Discussion focused on problems resulting from diversity and a lack of understanding, reaching students, integrating diversity into the curriculum, promoting diversity, and university requirements.

Group Comments:

- Information on applications.
- Enrollment down in class for faculty/staff.
- Take teacher training workshop.
- Diversity training for all employees in process.
- University requirements for graduation.
- Class implementation before 1996-97.
- Pieces of course overlap so faculty/staff have interaction with students.
- Students transferring without degree to the universities.
- Integrating diversity into all curriculum.
- Degrees that do not transfer cleanly.
- Not just classes, but living also.
- Course will give students the skills they need for dealing with diversity in jobs.
- Student commitment is important.


ADJOURNMENT
The meeting ended at 9:02 p.m.

____________________________________
Roy C. Amrein
Secretary

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11/23/94