Minutes 11/23/1999

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. and 6:30 p.m., respectively, at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President
Gene Eastin, Secretary
Donald R. Campbell, Member
Nancy Stein, Member
Ed Contreras, Member

ADMINISTRATION
Raul Cardenas
William F. Waechter
Bertha Landrum
Rufus Glasper
Ron Bleed
Pete Kushibab
Gina Kranitz
Larry Christiansen
John Cordova
Art DeCabooter
Oscar Gibbons for Stan Grossman
Anna Solley for Homero Lopez
J. Marie Pepicello
Phil Randolph
Linda Thor
Tessa Martinez Pollack
Maria Hesse for Arnette Ward

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8919

Don Campbell moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.

The meeting reconvened at 6:45 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United Statesof America.

President Rosenthal recognized students who were present from the following classes: Dr. Cheryl Crutcher's Phoenix College EDU 250 class, Fred Stahl's Paradise Valley Community College EDU 250 class and Alfredo de los Santos' HED 533 class from ASU.

CITIZEN'S INTERIM
Jamey Taylor, a student at Mesa Community College, inquired regarding the duties of President Christiansen as Mr. Taylor had been told that the area of public safety is Ron Etter's area, not Dr. Christiansen's, to address concerns regarding public safety issues. Mr. Taylor indicated that "close calls" had occurred at the campus and he had been informed by public safety personnel at Mesa Community College that the department is in need of more staff. Mrs. Rosenthal asked Dr. Cardenas to look into the issue.

BOARD MEMBER REPORTS

1. Ed Contreras - no report
2. Gene Eastin - no report
3. Nancy Stein reported that she attended the annual United Way luncheon and silent auction at Estrella Mountain Community College, a Veterans' Day tribute at Scottsdale Community College, an Honor's Forum lecture featuring Robert Kennedy, Jr., and a Charlie Brown production at Paradise Valley Community College. Mrs. Stein also witnessed a class in the RN First Assistant course at GateWay Community College. Rosemary Kessler is the director of the program and Joan Koehler is the instructor for the class attended by Mrs. Stein.
   
4. Don Campbell reported that he attended a graduation ceremony for Project Challenge. Dr. Campbell referred to the program as a successful example of education and community linkage.
5. Mrs. Rosenthal - no report.
   

CHANCELLOR'S REPORT
Dr. Cardenas reported that he attended a meeting of the Governor's Taskforce on Higher Education. Identified at the meeting were several issues and needs for the future.

Dr. Cardenas referred to a series of newspaper articles regarding the dual enrollment issue. A series of meetings have been or are scheduled to be held with legislators and ATRA regarding concerns and two committees are actively involved in developing recommendations in this matter.

Dr. Cardenas recognized Ron Bleed for his appointment to the position of Chairman of the EduCause organization.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty President Willie Minor asked that the Governing Board table the Employee Benefits Advisory Committee (EBAC) item which was on the agenda for First Reading due to timeline and language problems and terms that have not been agreed to. Dr. Minor also indicated that the item as presented in violation of the RFP.

 

EMPLOYEE GROUP REPORTS
MAT President Ann Barrett requested that the EBAC item be tabled to allow more time for suggestions for re-wording from the MAT employee group.

COLLEGE REPORTS
There were no reports.

STUDENT GOVERNMENT REPORTS
Ricky Turner, Student Body President, Chandler Gilbert Community College provided information on the following events and activities - the adopt the family program, status on the canned food drive, and a Thanksgiving hunger banquet. Mr. Turner reported that the Chandler Gilbert won first prize for its float in the Chandler Days parade.

STATE BOARD REPORT
There was no report.

AADGB REPORT
Linda Rosenthal reported that the following items were discussed at a joint meeting of the ACCPC and AADGB - State Board rules, several legislative issues, and a report presented by the representatives on the Governor's taskforce. Evaluations of the All Arizona Conference held in the fall were reviewed at the AADGB meeting. An ACCA meeting was held, at which the budget of the organization and the resignation of Pat Hill from the position of Executive Director of ACCA were discussed. It was decided to offer the position to Carole Hughes, who has accepted the position.

AWARDS AND RECOGNITIONS
Dr. Marie Pepicello reported that notification has been received from the Arizona Department of Education that the Phoenix College Testing Center has been named Arizona's first model testing center and will be supported by a small grant in that role.

Dr. Gina Kranitz reported that the Paradise Valley Community College women's cross country team took second place in a national competition.

Dr. Bill Waechter introduced Emily Weinacker who presented the 1999 Team Award received by the District community of Covey facilitators from the Franklin Covey Company at the national Covey Symposium held in Salt Lake City. The facilitators were recognized by the award in the areas of Synergy and Impact.

APPROVAL OF THE AGENDA
President Rosenthal asked if there were any changes to the agenda before the Governing Board moved for approval. President Rosenthal recommended that item C-8 be removed from this agenda for resubmission for consideration on the December agenda. With that change, Mrs. Rosenthal asked the Governing Board approve the agenda.

MOTION NO. 8920

Don Campbell moved that the Governing Board agenda be approved with the removal of item C-8. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from
OF CONSENT the Consent Agenda. Mrs. Rosenthal removed item C-2 from the Consent
AGENDA Agenda per a citizen request. Bill Waechter requested that item B-1 and Gene Eastin requested that item C-10 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the October 26 and November 9, 1999 meetings.

(C-1) REVISED CONTRACT AWARD TO REMODEL THE BUSINESS EDUCATION BUILDING AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Seventeen Thousand Dollars ($117,000.00) to TI Specialist, Inc. for remodeling approximately 3,200 gross square feet of space for Technology Support Services in the Business Education Building at South Mountain Community College.

(C-3) CONTRACT AWARD TO REMODEL A & B BUILDINGS AT CHANDLER-GILBERT COMMUNITY COLLEGE - Approve awarding a contract in the amount of <> Dollars to <> for remodeling of A & B Buildings at Chandler-Gilbert Community College.

(C-4) CONTRACT AWARD FOR SITEWORK AND UNDERGROUND UTILITIES AT GLENDALE COMMUNITY COLLEGE NORTH - Approve awarding a contract in the amount of Six Hundred Ninety-Seven Thousand and no/100ths Dollars ($697,000.00) to Norquay Construction, Inc. for the installation of underground utilities and sitework related to the development of ten acres of property located on Happy Valley Road, which will become known as Glendale Community College North.

(C-5) CONTRACT AWARD FOR THE PROCUREMENT OF PORTABLE MODULAR BUILDINGS AT GLENDALE COMMUNITY COLLEGE NORTH - Approve awarding a contract in the amount of One Million Five Hundred Thirteen Thousand and no/100ths Dollars ($1,513,000.00) to Norquay Construction, Inc. for the procurement, installation, and completion of portable modular buildings on ten acres of property located on Happy Valley Road, which will become known as Glendale Community College North.

(C-6) UTILITY EASEMENT FOR PARKING LOT IMPROVEMENTS AT GLENDALE COMMUNITY COLLEGE - Approve the following: Granting an easement to Salt River Project (SRP), and forwarding this item for State Board action.

(C-7) CURRICULUM - Approve the curricula as submitted.

(C-9) FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION (FIPSE) GRANT - Approve a grant to GateWay Community College from the Fund for the Improvement of Postsecondary Education (FIPSE), U.S. Department of Education, in the amount of $82,250 for the second year of a three year grant.

(D-1) PURCHASE OF PROPERTY ADJACENT TO RIO 7TH AVENUE - Approve the purchase of the property located at 610 North 6th Avenue, Phoenix, for the amount of $110,000, plus closing costs, from Mr. Robert Severino. The purchase of this property is subject to the approval of the State Board for Community Colleges.

MOTION NO. 8921

Nancy Stein moved that the Consent Agenda be approved with the exceptions of items B-1, C-2, and C-10. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - William Waechter recommended that the employments, resignations, retirements and terminations be approved with the removal of the names Paul McDonald and Julie Welsh.

MOTION NO. 8922

Don Campbell moved that the Employments, Resignations, Retirements, and Terminations be approved with the removal of the names of Paul McDonald and Julie Welsh. Motion carried 5-0.

(C-2) CONTRACT AWARD TO REMODEL THREE BUILDINGS AT MESA COMMUNITY COLLEGE - Approve awarding a contract in the amount of Two Million Two Hundred Ninety-Two Thousand and no/100ths Dollars ($2,292,000.00) to Norquay Construction, Inc. to remodel the old Library, Life Science and Nursing buildings at Mesa Community College. Jamey Taylor inquired how the remodeling of the buildings would benefit students. Dr. Christiansen responded that the remodeling will move six traditional classrooms to those with internet and technology, which will enhance teaching and learning. Other projects, such as the nursing building, will turn old labs into office space where faculty offices can be centralized to better serve students. Asbestos abatement has been completed and all remodels meet ADA compliance. The three buildings were originally built approximately thirty years ago. In response to inquiries from Mrs. Stein, Dr. Christiansen indicated that future remodeling will not be included in the $23 million figure and cannot begin until the first phase is completed. Members from various employee groups have participated in committees which have made recommendations for the project.

MOTION NO. 8923

(C-10) GATEWAY COMMUNITY COLLEGE MISSION STATEMENT - Adopt the latest version of GateWay's mission statement, as follows:
The mission of Gateway Community College, an institution of higher education, is to provide effective, accessible, and responsive educational services in a multicultural environment that results in student success and customer satisfaction. Dr. Randolph explained that this item was brought before the Governing Board for approval as a NCA institutional requirement. The requirement is noted on the item submitted. Mr. Eastin expressed concern regarding the words "student success and customer satisfaction" - concern was for the clarity of "student" and "customer." Dr. Randolph explained that students are the ultimate product, but the college has important partnerships with and serves business and industry customers in the community by training their employees

MOTION NO. 8924
Mr. Eastin moved that the Governing Board adopt the latest version of GateWay Community College's mission statement as follows: The mission of Gateway Community College, an institution of higher education, is to provide effective, accessible, and responsive educational services in a multicultural environment that results in student success and customer satisfaction. Motion carried 5-0.

INFORMATION ITEMS

Mrs. Rosenthal emphasized that the two following items are for First Reading and no formal action on either item would occur at this meeting. Either or both of the items will come back to the Governing Board at an appropriate time with any suggested changes.

(VI.A.) Proposed Changes to Maricopa Governance Policies
First Reading

Teresa Toney came forward to provide information regarding the supplement submitted for this item which indicated draft language Annual Board Planning Cycle under the Policy Type: Governance Process. This language was submitted in an attempt to align the governance process with the budget cycle. Recommendation was made that the budget cycle conclude on the last day of March. Ms. Toney reviewed the proposed cycle for the year calendar 2000. Mr. Eastin noted that changes he had suggested to the policies are incorporated into the document, most of the changes were made for clarification and the change in the title of the policies to "Maricopa Governance Policies." Mrs. Rosenthal noted that both Mr. Eastin and she recommended the proposed changes in the policies. The changes are a result of their review of the suggested revisions, a result of hard work and cooperative spirit.

(VI.B.) Employee Benefits Advisory Committee
First Reading

Discussion was held regarding the classification of the item - policy, operational guidelines, procedures, or bylaws. Mrs. Rosenthal indicated that a request has been made of Dr. Waechter and Teresa Toney to put the language into Maricopa governance language, separating the brief policy from the administrative regulation. Dr. Waechter expressed his understanding that the request has been made to separate the policy from the operational guidelines. In response to Dr. Willie Minor's request to have more time to review the item, Dr. Waechter indicated that EBAC members had unanimously approved the language in the item and had indicated no suggestions for changes and expressed no concerns. Mrs. Rosenthal inquired of Pete Kushibab if the policy would need to come back as a First Reading. Mr. Kushibab responded that, when the action comes back to the Board, it is at their discretion take action, suggest changes, reject, or defer the item to go back through the process. Mr. Contreras suggested that when the language comes back before the Board in policy format it be submitted as First Reading. Mrs. Rosenthal indicated per the opinion of Mr. Kushibab, that the decision on how the Board treats the item may be made at the time the item is next presented. In response to an inquiry from Ann Barrett regarding the time allowed to read a revised version of the item, should the Board decide to take action at their next meeting, Mrs. Rosenthal indicated that it is expected that information in the item will not substantively change and asked that Teresa Toney provide information as soon as possible for the item to be submitted at the next meeting. The Board may decide to adopt the item as presented, ask for changes, request another First Reading or reject it. Ms. Toney noted that if separating the language results in an administrative regulation, that language would have to be submitted through the administrative regulation approval process. Mrs. Rosenthal clarified with Ms. Toney that the administrative regulation that accompanies the policy statement to come before the Board may indicate "proposed." The understanding is that what will come before the Board for action will be a brief policy statement. In response to an inquiry for clarification from Mrs. Stein, Dr. Waechter indicated that EBAC votes on items when consensus cannot be reached.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Four Months Ended October 31, 1999

Dr. Glasper referred to the third paragraph in the item, and indicated that since the item was published corrective action and measures had been taken. All encumbrances were fully encumbered through the reporting period. The next report provided should reflect these changes.

NEXT BOARD MEETING

The next Governing Board meeting will be a regular meeting on December 14, 1999.

ADJOURNMENT

The meeting adjourned at 7:40 p.m.

____________________
Gene Eastin
Governing Board Secretary