Minutes 11/23/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Jose Leyba
Anna Solley
Ron Bleed
Pete Kushibab
Jane Saldana Talley for Mary Kickels
Ron Etter for Larry Christiansen
Ken Atwater
John Neibling for Art DeCabooter
Sally Buxton for Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

CALL TO ORDER

The regular meeting was called to order at 6:30 p.m.

EXECUTIVE SESSION

The executive session was called to order by President Rosenthal at 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.

President Rosenthal acknowledged the presence of the WLG Mentees and one student from the ASU HED533 Community College Class taught by Dr. Alfredo de los Santos.

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

There were no reports.

CHANCELLOR'S REPORT

Chancellor Glasper commented that it was his pleasure to acknowledge Phil Randolph as the recipient of the John F. Long Lifetime Achievement Award presented at the recent Westmarc Best of the West Awards. This award is presented to an individual who exemplifies outstanding leadership and advocates the interests of the West Valley.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

The Faculty Executive Council Report was provided by Dean Stover, Faculty Executive President at GWC. Mr. Stover reported on the innovative efforts at the ESL Center, their on-line research program, and their radiation technician program. The faculty at GateWay is very much interested in learning what is working to improve their teaching and learning and have received a grant to explore this through various avenues.

EMPLOYEE GROUP REPORTS

There were no reports.

COLLEGE REPORTS

John Manieri, faculty at MCC, provided a summary of the Australia Faculty Exchange he and other faculty participated in this summer. He spoke about the many activities they took part in on both a professional and personal level.

GCC President Phil Randolph reported on their November 10 9th Annual Readfest which brought a crowd of 6,000 onto their campus. This number included over 5,000 elementary school students who participated in word games and other reading-related activities in booths set up all over the central campus mall. He expressed appreciation to the many donors who made this event possible. Donors included Arizona Public Service, GCC Faculty Senate, GCC English professor Charlotte Howey, Glendale Kiwanis, Arrowhead Community Bank, State Farm Insurance, and DRW Engineering, Inc.

GWC President Gene Giovannini paid recognition to Marie Fenske who was honored as Arizona Practitioner of the Year Award by the Arizona Society of Respiratory Care Therapists. Ms. Fenske is credited with being an excellent role model for students.

The SCC ASID Group, represented by President Marcy Dodge, Vice President Hank Arens, faculty advisor Marcia Gonzales and program director Gera King, spoke about a recent community service project their group participated in to renovate nineteen apartment homes for abused elderly tenants.

STUDENT LIFE REPORT

GWC Associated Student Government President Tina Spencer came forward to report on the numerous activities their student membership has been participating in this Fall. These activities included a leadership retreat in Sedona, Fall Family Night, Make A Difference Day, Voter Registration, and the National Conference for Community and Justice. They have 21 active clubs and will also hold their holiday meal on Wednesday, December 8 from 11:30 - 1:00 and 5:00 - 6:30 p.m.

Ten members of the SCC Student Government Leadership were present to report on their Fall Semester activities which included participation in Make A Difference Day, Feed A Family Food Drive, their football team playing in a bowl game, participation by 1,000 students in their new student orientation program, donations for the Vista Del Camino Domestic Violence Effort through Clothes Line Across Campus, lunch with the deans, Hocus Pocus Halloween, and Fall Follies.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Vice Chancellor Steve Helfgot provided a brief report on the Strategic Conversation of November 9 on the topic of "What Really Matters in Student Success and Student Services." He reported that approximately 75 students were in attendance and that the focus on what students had to say was a need for increased communication. He also reported that relationships and one-on-one communications were important, as well as goal setting for student success. Holistic learning and making learning real were of importance, and finally that it took too long to realize that did not know that they did not know.

ACCA/AADGB REPORT

President Rosenthal reported that meetings were held November 18 at Pima Community College. Results of the Governing Board Elections were discussed, as well as the upcoming legislative session, the higher education scene, dual enrollment, and health science and nursing shortages. Attendees received updates on current happenings in the community college world.

LEGISLATIVE REPORT

Vice Chancellor Steve Helfgot and Government Relations Director Matt Ortega reported that Congress recently passed a bill which included appropriations of $450,000 for the Maricopa Community Colleges to be used for bilingual nursing programs and closed captioning. A report on the makeup of the new Arizona legislative leadership was also provided. It was reported that Governor Napolitano has agreed to meet with the public policy forum students in the spring.

AWARDS AND RECOGNITIONS

There were no reports.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda.

MOTION NO. 9278

Mr. Crowley moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Rosenthal asked for any requests to remove items from the Consent Agenda. It was requested by Chancellor Glasper that Action Items V.B.4 and V.D.2 be removed completely from consideration on this agenda and indicated that they would be resubmitted at another meeting. Mrs. Stein requested that Item V.D.1 be removed for comment.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the September 28, 2004 Regular Governing Board Meeting, October 12 Governing Board Strategic Conversation, and October 26, 2004 Regular Governing Board Meeting.

REMOVED - (B-4) APPROVAL OF THE MANAGEMENT, ADMINISTRATIVE, TECHNOLOGICAL GROUP POLICY MANUAL - Approve the Management, Administrative, Technological (MAT) which is a result of collaborative policy development.

(B-5) RATIFICATION OF SETTLEMENT OF CLAIM - AUTEN AND NEWBURY V. MCCCD - Approve the payment of $80,000 for the benefit of Kendra Newbury and $30,000 for the benefit of Mary Ann Auten as consideration for settlement of employment actions arising out of Paradise Valley Community College.

(C-1) APPROVAL OF CURRICULUM COURSE AND PROGRAM PROPOSALS - Approve the curriculum proposals as submitted.

(C-2) APPROVAL OF CURRICULUM - CATALOG COMMON PAGES - Approve the curriculum catalog common pages proposals as submitted.

(C-3) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND THE PEORIA UNITED SCHOOL DISTRICT - Approve an Intergovernmental Agreement between GateWay Community College and the Peoria Unified School District on behalf of Cactus and Centennial High Schools. This agreement is for training and support services to be provided to Cactus and Centennial Cisco Local Academies, for an annual fee of $4,000.

(C-4) APPROVAL OF DUAL ENROLLMENT WITH SUN VALLEY HIGH SCHOOL - Approve entry into an agreement on behalf of its colleges with Sun Valley High School for their dual enrollment program through June 30, 2004.

(C-5) RESCIND FACULTY 2004-2005 SABBATICAL CONTRACT - Rescind the 2004-2005 sabbatical contract for Mr. David Laird, library faculty member at Phoenix College as of January 6, 2005 due to noncompliance of the contract.

(C-6) APPROVAL OF PROPOSITION 301 WORKFORCE DEVELOPMENT AND JOB TRAINING ANNUAL REPORT FY 2003-04 - Accept the Proposition 301 Workforce Development and Job Training Annual Report for Fiscal Year 2003-04 developed in accordance with the requirements of the Arizona Revised Statutes.

REMOVED - (D-2) APPROVAL OF TEACHER PREP CHARTER HIGH SCHOOL ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2003-2004 - Award.

(E-1) APPROVAL OF CONTRACT AWARD FOR RUNNING TRACK RESURFACING AT PHOENIX COLLEGE AND SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Forty-Nine Thousand Two Hundred Four and no/100ths Dollars ($149,204.00) to General Acrylics, Inc. for resurfacing of the running tracks at Phoenix College and Scottsdale Community College.

(E-2) APPROVAL OF DRAINAGE EASEMENT WITH THE CITY OF PHOENIX AT GLENDALE COMMUNITY COLLEGE NORTH - Approve granting a drainage easement with the City of Phoenix at Glendale Community College North.

MOTION NO. 9279

Mr. Crowley moved for approval of the Consent Agenda with the exception of Items V.B.4, V.D.1, and V.D.2. Motion approved 5-0.

(B-2) APPROVAL OF CORE BENEFIT AND FLEX BENEFIT PROGRAM RFP #2602-5 - BEHAVIORAL HEALTH AND EMPLOYEE ASSISTANCE PROGRAM - Approve implementation of the proposed insurance carriers effective July 1, 2005. These programs are contracted for five years but are reviewed annually.

MOTION NO. 9280

Dr. Campbell moved for approval of implementation of the proposed insurance carriers effective July 1, 2005. These programs are contracted for five years but are reviewed annually. Motion approved 5-0

(B-3) APPROVAL OF FLEX BENEFIT PROGRAM RFP #2600-5 - SELF FUNDED MEDICAL PLAN - Approve implementation of a self-insured medical plan effective July 1, 2005. This represents a 2.5% increase in the medical premium excluding the behavioral health component. These programs are contracted for five years but are reviewed annually. It was also recommended that the Governing Board approve a flex credit increase of $650,000 effective July 1, 2005 to cover the increased medical premium.

MOTION NO. 9281

Dr. Campbell moved for approval of implementation of a self-insured medical plan effective July 1, 2005. This represents a 2.5% increase in the medical premium excluding the behavioral health component. These programs are contracted for five years but are reviewed annually. It was also recommended that the Governing Board approve a flex credit increase of $650,000 effective July 1, 2005 to cover the increased medical premium. Motion approved 5-0.

(B-6) GOVERNING BOARD REVIEW OF FACULTY RESOLUTION OF CONTROVERSY - Review the pending resolution of controversy submitted by Dr. Jesse D. Mireles, as well as the evidence in connection such grievance.

MOTION NO. 9282

Dr. Campbell moved for no written decision to be issued. Motion approved 5-0.

(D-1) APPROVAL OF PROPOSED COURSE FEE CHANGES FOR VARIOUS COLLEGES - Approve the proposed varied fee changes related to course fees at several colleges across the district.

MOTION NO. 9283

Dr. Campbell moved for approval of the proposed varied fee changes related to course fees at several colleges across the district. Motion approved 5-0.

Mrs. Stein stated that it was her hope that future proposed course fee changes would be monitored by board members because of their impacts on students.

INFORMATION / FIRST READING ITEMS

VI.A BOARD POLICY HOUSEKEEPING - Adopt the proposed changes to the following policy titles: Annual Board Planning Calendar for 2005, General Executive Constraint, Asset Protection, Delegation to the Chancellor (Board-Staff Relationship).

VI.B RENTAL FEES RATES - Adopt a new policy for Rental Fee Rates to be placed in the Executive Duties and Responsibilities section of the Maricopa Governance Policies.

VI.C PROPOSED REVISIONS TO MARICOPA COMMUNITY COLLEGES MISSION STATEMENT AND GOALS - Amend the Maricopa Community Colleges Mission to include the proposed revisions. The revised Mission will be used in the upcoming FY05-6 district-wide strategic planning process. Further, it is recommended that the Goals categories be part of the mission. The more detailed Goals statements that exist and elaborate on the Mission would be revised as needed to reflect district priorities and would be considered outcomes that will be measured and used in planning. Specific revisions that are recommended at this time include: placement of Teacher Education under Workforce Development as a component of that mission area; and inclusion of diversity as a Value, which makes diversity inherent in all that we do.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Four Months Ended October 31, 2004

Expenditure analysis indicates 25.3% of the budget has been expended so far this year as compared to 26.7% expended at this same point in time last year. 32.8% of the budget remains unexpended or unencumbered compared to 30.3% in the prior year. Revenue analysis indicates that 48.4% of the budget has been recognized to date. Projected fund balance will increase by about $130 thousand during this fiscal year. 6% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2005 is $70.7 million and equates to about 43 days of operating budget, or more than five payrolls.

(VII.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and
Series D (2001) and GO Bond Refunding Series (2002 & 2004)
Receipts and Disbursements Analysis and Capital Development Plan Summary As of September 30, 2004

As of September 30, 2004 , about $377 million of bond proceeds have been expended representing about 98% of total proceeds available from the bond authorization and capital development plan. Bond Proceeds are invested until expended. As of September 30, 2004, about $35.8 million in interest has been received on invested proceeds. Approximately $3.1 million of these earnings have been paid to the IRS and another $.5 million set aside as payable to the IRS for Series C and D. Of the remaining balance of $32.2 million, about $0.7 million was used for bond election and issue costs, $10.6 million for debt service, $5.1 million for the Gateway and Estrella Mountain land purchases, $1.1 million for additional parking at Gateway and Glendale, $0.6 million for Chandler-Gilbert New Construction Building and $9 million for Life w/o Bond. Remaining earnings of nearly $5.1 million are invested and will be used for future debt service or capital projects - such as Life Without the Bond.

(VII.C.) Revenue Bond Projects
Receipts and Disbursements Analysis
As of September 30, 2004

As of September 30, 2004, 100% of bond proceeds have been expended for the Chandler-Gilbert PAC and South Mountain PAC. The expenditures for the Paradise Valley PAC have been about $2.3 million, representing 30% of the total bond proceeds available. Bond proceeds are invested until expended. As of September 30, 2004, about $1,203,000 in interest has been received on invested proceeds.

NEXT BOARD MEETING

The next Governing Board Meetings will be a Regular Board Meeting on December 14 at 6:30 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 7:40 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary