NOVEMBER 25, 2003
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Ed Contreras, President
Linda Rosenthal, Secretary
Don Campbell, Member
Gene Eastin, Member
Nancy Stein, Member
John Neibling for Art DeCabooter
Brian Tippett for Homero Lopez
CALL TO ORDER
The executive session was called to order at 5:30 p.m. by Ed Contreras.
The Governing Board met in executive session, notice having been previously given.
The executive session recessed at 6:15 p.m.
The regular meeting convened at 6:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.
President Contreras recognized the presence of the SCC EDU250 Community College Class taught by Dr. Ginny Stahl.
Natalie Forbort, Special Agent in Charge at the U.S. Department of Education in Long Beach, California, came forward to commend the excellent assistance their office received from Mesa Community College during an investigation they conducted on the misuse of federal financial aid by an individual using 50 identifications to get financial aid totaling $300,000. Ms. Forbort presented MCC President Larry Christiansen and members of his staff with letters of appreciation for their cooperation in this matter.
BOARD MEMBER REPORTS
Mrs. Stein reported that this past month she attended the reception for faculty members who had recently returned from their sabbaticals, a Student Athletic Success presentation, the SCC Empty Bowl fundraiser, the FIPP Luncheon, a reception at MCC honoring the new Chancellor, and the SCC Acapella Choir and Jazz Ensemble Concert.
Mr. Eastin made comments pertaining page 7A of the Employee Benefits Packet. He stated that for a very long time he has been very concerned that the employees of the district have enjoyed generous contributions. He felt that times were going to change unless there was an upturn in the economic situation. This year the board planned to continue to contribute the best it could but in the future, employees may be expected to share the costs. He wanted to bring this up so that employees could start to plan for it.
Dr. Glasper took great pleasure to reaffirm the naming of Paul Dale as Interim President of Paradise Valley Community College through June 30, 2004. He expressed appreciation to Dr. Dale for agreeing to serve in this capacity during this temporary time period.
There was no report.
There was no report.
EMPLOYEE GROUP REPORTS
Les Strickland, Certified College Safety Officer at Phoenix College, came forward on behalf of the All-CPD Team, a new collaborative leadership team consisting of presidents and members of the regular policy development teams from each of the employee policy groups, as well colleagues from the Adjunct Faculty Association. The purpose of his presentation was to explain that in the process of identifying the priorities of the employees they represented pertaining to what they most valued for consideration as next year's budget was being determined. Tonight they wanted to address only one significant response to that survey and that was the continued support by the Governing Board to maintain the same level of funding for the "core" medical benefits. He further stated that employees truly appreciated and valued the support extended during this fiscal year to help them meet the high cost of medical coverage. Employees prioritized requesting continued support to maintain the same level of flex benefits allocation in the budget for next year. He thanked the Governing Board for their support in helping maintain healthy and productive lives for employees and their families.
Genevieve Watson, President of MCBAA, reported on a fair held at Phoenix College on October 29 and attended by 300 African American Students. She also expressed appreciation to everyone that attended the reception honoring Dr. Rufus Glasper on his appointment as Chancellor of the Maricopa Community College District.
CGCC President Maria Hesse reported that students and the community recently had the opportunity to visit the Nefertari Tomb Exhibit in the CGCC library until April 2004. This exhibit includes a full-size reproduction of two chambers from Nerfertari's tomb, a model of the tomb, a djed pillar from the tomb and ten panels describing the six year long conservation project. She reported that more than 3500 visitors have been through the exhibit, including 70 sixth grade classes from 35 local elementary schools. President Hesse also reported that Dr. Ruth Romano, Director of Continuing Ed/Community Services, and her staff were recently awarded two special awards by the Learning Resources Network and the Association for Continuing Higher Education. One award was for their Adventures in Online Education brochure and the other was for a poster and brochure designed for the Center for Gifted Youth Program.
PVCC Interim President Dr. Paul Dale indicated that he took great pleasure in announcing that their RN Class was full enrolled and scheduled to start in January. He also further reported that the Gina Kranitz Scholarship Program had received $20,000 in contributions.
PC President Corina Gardea reported that students from the Phoenix College Interior Design Program had participated in serving as interns on the renovation project conducted at Geordie's Restaurant the Wrigley Mansion Club. Geordie's had their grant opening on November 21 and 22.
STUDENT GOVERNMENT REPORT
Greg Reid, Director of CGCC's Student Life Retreat held September 19-21, recapped the activities experienced by the 80 students who participated in this retreat at the Chauncey Ranch. These activities included mentoring resources and workshops on leadership skills, the Seven Habits of Highly Effective People, and time management among others. Two students, Carlos Hernandez and Mike Green, reported on their retreat experiences. It was shared that many students were strangers before the retreat but reached out to others to form strong bonds.
Two other students from CGCC, Jonathan Himer and Shane Burnett, reported on the Heritage Festival held November 15 at Chandler Gilbert Community College.
Kate Weiss, GWC Student Association President, reported that members of their twenty-two active clubs have formed a Interclub Council which meets twice monthly in a roundtable setting to discuss the various activities being held or sponsored. Some of these activities include adoption of a highway mile, National Women's Political Caucus Training, Adopt-A-Family Program, collecting stuffed animals for a children's center, sponsoring fifty people for the Walk As One For NCCJ, and finally sponsoring the Holiday Buffet on December 3.
Zach Loesser from SCC's Student Leadership Group came forward to report on the many activities their members have been participating in on and off campus, including the orientation program, Make-A-Difference Day, the Student Leadership Conference in San Diego, Canned Food Drive for the Vista Del Camino Center, Empty Bowls, Race for the Cure, and a luncheon between campus deans and students. Four other students also spoke about their personal learning experiences as a result of participating in student government and a student leadership conference.
Mrs. Rosenthal reported that these groups met on November 13 at Estrella Mountain Community College. They discussed potential legislative items and Community College Oversight Study Committee issues and Vocational and Technical Workgroup Issues. She highlighted three dates which should be marked on the calendar:
February 12 - All Academic Team Luncheon at MCC
February 17 - Small Business Development Recognition Reception
February 18 - ACCA Day at the Legislature
There was no report.
AWARDS AND RECOGNITIONS
Acting Vice Chancellor Debbie Thompson called attention to the Certificate of Achievement in Financial Reporting received for the years 2001-02.
Maricopa Skills Center Director John Underwood spoke about the collaborative project he worked on with the Southwest Skill Center to update their policy manual. He commented that what started out to be a small project turned out to be a major project resulting in systemic changes being made and resulted in working towards common goals between the two centers.
APPROVAL OF THE AGENDA
President Contreras requested a motion to approve the agenda.
MOTION NO. 9206
Dr. Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
Mr. Contreras asked for any requests to remove items from the Consent Agenda.
The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES of April 29 & May 2, 2003 Governing Board Retreats, October 13, 2003 Governing Board Retreat, October 22, Governing Board Retreat, October 28, 2003 Regular Governing Board Meeting and November 6, 2003 Community Listening Session.
(B-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of personnel actions with addendum as presented.
(B-2) APPROVAL OF FACULTY EMERITUS DISTRINCTION - PHOENIX COLLEGE - Approve awarding Faculty Emeritus Distinction to faculty from Phoenix College as listed on the attached document "Phoenix College Faculty Emeritus Distinction".
(B-4) CONSIDERATION AND APPROVAL OF CHANCELLOR EMPLOYMENT CONTRACT- Approve the proposed employment contract, dated November 25, 2003, between the Maricopa County Community College District and its Chancellor, Dr. Rufus Glasper.
(C-1) APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS - Approve curriculum and program and course proposals as submitted.
(C-2) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND PHOENIX JOB CORPS - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and ResCare, Inc. on behalf of Phoenix Job Corps. This agreement is for training and support services for the CCNA curriculum to be provided to Phoenix Job Corps as a Cisco Local Academy for an annual participation fee of $2,500.
(C-3) APPROVAL OF CARL PERKINS III BASIC GRANT FOR FY 03-04 FEDERAL VOCATIONAL EDUCATION FUNDING - Accept the Carl Perkins III grant for FY 03-04 in the amount of $1,119,837.52 from the Arizona Department of Education pending official notification of approved award by same agency. The grant funds will be used to support occupational students.
(C-4) APPROVAL OF ARIZONA TEACHER EXCELLENCE COALITION (AZTEC) GRANT - SUBCONTRACT NO. 000163 - Accept $203,710 for a grant award from the U.S. Department of Education to Arizona State University for Year Five of this five-year grant. This grant will commence on 10-1-03 and conclude on 9-30-04.
(C-5) APPROVAL OF ARIZONA TEACHER EXCELLENCE COALITION (AZTEC) GRANT - SUBCONTRACT NO. 000173 - Accept $112,162 of U.S. Department of Education monies from Arizona State University for year five of this five year grant with funding period starting October 1, 2003 and ending September 30, 2004 to improve mathematics and teacher preparation statewide.
(D-1) APPROVAL OF AWEE LEASE AGREEENT - CITY COLLEGES CENTER Pulled
(D-2) APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR USE OF MCCCD FACILITIES FOR HEALTH EMERGENCY RESPONSE PROGRAM- Approve an Intergovernmental Agreement between the Maricopa Community College District and Maricopa County, through the Maricopa County Department of Health (MCDPH), for use of District-wide facilities in the event of a public health emergency as defined under Federal law.
(D-3) APPROVAL OF CONTRACT AWARD FOR TWO CHILLER REPLACEMENT AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Fifty-Nine Thousand Three Hundred Fifty-One and no/100ths Dollars ($159,351.00) to Midstate Mechanical, Inc. for the installation of two chillers at Estrella Mountain Community College.
MOTION NO. 9207
Mrs. Rosenthal moved for approval of the Consent Agenda with the exception of Item D-1 which was pulled. Motion approved 5-0.
(B-3) APPROVAL OF SKILL CENTER POLICY MANUAL - Approve the Skill Center Policy Manual as revised and proposed.
MOTION NO. 9208
Mrs. Rosenthal moved for approval of the Skill Center Policy Manual as revised and proposed. Motion approved 5-0.
INFORMATION ITEMS - FIRST READINGS (VI.A.)
Flex Credit Benefit Proposal 2004-05 - Approve EBAC's recommendation for implementation of the Flex Credit Benefit Proposal to be effective July 1, 2004. The proposal consists of the following:
- Full funding for the "Core Plan" ($3.5-$4.7 million) with the same level of flex credits applied to the "Buy Up Plan."
In order to help reduce the ever-increasing medical costs, the following policies are being implemented in the allocation of flex credits to employees:
- Full Time Employees
- Continue flex credits of $2500 to employees who waive medical coverage;
- Continue to allocate flex credit levels based as a percentage of the medical premium costs across all 4 tiers of coverage;
- Part Time Employees
- Continue elimination of flex credits for employees who waive medical coverage;
- Continue flex credit levels for family tiers at 55% of the flex credit levels allocated to full time employees;
- OYO Employees
- Eliminate flex credits for employees who waive medical coverage;
- Provide "employee only" medical coverage flex credit levels to OYO employees who purchase any tier of medical coverage;
Based upon the forthcoming medical premium increase, the current flex credit levels will be increased approximately 15-22% for full time and part time employees who elect some tier of medical coverage. OYO's who purchase medical coverage will continue to receive the flex credit levels equivalent to the employee only medical premium. Full time employees who waive will receive $2500 of flex credits; part time employees and OYO employees who waive will receive no flex credits.
(VI.B.) Active Retirement Policy - Approve the revised Active Retirement Policy
(VI.C.) Proposed Amendments to Governing Board Policies - Adopt the proposed changes to its Governance Process (Annual Planning Calendar and board Operations) and General (Operations) policies.
(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Four Months Ended October 31, 2003
Expenditure analysis indicates 26.7% of the budget has been expended so far this year as compared to 27.6% expended at this same point in time last year. 30.3% of budget remains unexpended or unencumbered compared to 28.5% in the prior year. Revenue analysis indicates that 50.3% of the budget has been recognized to date. Projected fund balance will increase by about $24 thousand during this fiscal year. 8.2% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 47 days of operating budget, or more than six payrolls
(VII.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), Series D (2001), and
GO Bond Refunding Series (2002)
Receipts and Disbursements Analysis and
Capital Development Plan Summary
As of September 30, 2003
As of September 30, 2003 about $368 million of bond proceeds have been expended representing about 95.5% of total proceeds available from the bond authorization and capital development plan. Construction and technology project expenditures have averaged about $0.6 million per month this fiscal year. As of September 30, 2003 about $35.4 million in interest as been received on invested proceeds. Approximately $2.6 million of these earnings have been paid to the IRS and another $1.3 million set aside as payable to the IRS for arbitrage purposes. Of the balance of $31.5 million, about $0.6 million was used for bond election and issue costs, $10.6 million for debt service, $5.2 million for the GateWay and Estrella Mountain land purchases, $1.1 million for additional parking at GateWay and Glendale, $0.6 million for Chandler-Gilbert New Construction Building and $6.0 million for Life w/o Bond. Remaining earnings of nearly $7.4 million are invested and will be used for future debt service or capital projects - such as Life Without the Bond.
(VII.C.) Revenue Bond Projects
Receipts and Disbursements Analysis
As of September 30, 2003
As of September 30, 2003, about $6.36 million of bond proceeds have been expended for the Chandler-Gilbert PAC, representing 95% of total bond proceeds available. The expenditures for the South Mountain PAC have been about $6.2 million, representing 96% of the total bond proceeds available. PACs and the SIS projects may be funded by Revenue Bonds, General Obligation Bonds, student fees, interest earnings, or college capital funds. (This report does not include receipts or disbursements related to the Paradise Valley Community College Performing Arts Center because those bonds were not sold until October 2003 and this report provides information through September 30, 2003.) Bond proceeds are invested until expended. As of September 30, 2003, about $1,118,000 in interest has been received on invested proceeds. About $76,000 has been expended for bond issue costs and professional fees. Remaining earnings of over $1,042,000 are invested and will be used for future professional fees, debt service, or PAC Projects.
NEXT BOARD MEETING
The next Governing Board Meeting will be a Goals Monitoring Session on Tuesday, December 2, 2003 at the District Support Services Center.
The meeting adjourned at 7:42 p.m.
Linda B. Rosenthal
Governing Board Secretary