Minutes 11/25/2008

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
NOVEMBER 25, 2008
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Don Campbell, President
Colleen Clark, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
Scott Crowley, Member

ADMINISTRATION
Rufus Glasper
Maria Harper-Marinick
Debra Thompson
Darrel Huish
Steve Helfgot
Al Crusoe
Anna Solley
Pete Kushibab
Paul Dale
Shouan Pan
Ken Atwater
Ernie Lara
Gene Giovannini
Linda Thor
Maria Hesse
Jan Gehler

ABSENT: Velvie Green

EXECUTIVE SESSION
The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Scott Crowley.

CITIZEN'S INTERIM
The following citizen came forward.

Riki J. Waugh: Ms. Waugh came forward to relate her dissatisfaction with Scottsdale Community College after not receiving a response to her complaint regarding the cancellation of a non-credit yoga class she had been enrolled in. She previously came to the October 28 Board Meeting to state what had occurred. She was asking that the class be reinstated and that Dean Hermanson, Vice President of Occupational Education, be reprimanded for his failure to handle this situation appropriately.

CLASSES PRESENT
Although not announced publicly, the CC640 NAU Graduate Class taught by Dr. Judy Grace was present.

BOARD MEMBER REPORTS
Governing Board Member Linda Rosenthal acknowledged the presence of the Women’s Leadership Group Mentees in the audience. She provided a brief overview of the WLG Mentor Program which was designed to provide women at MCCCD a greater awareness of the organization and opportunities to advance in their careers. To date, 159 women have completed the program and 22 women are participating this fiscal year.

CHANCELLOR'S REPORT
Chancellor Glasper provided the following comments:

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
There were no reports.

VICE CHANCELLOR REPORTS
Vice Chancellor of Resource Development and Community Relations Dr. Steve Helfgot called attention to their newly published resource which provides a profile of the ten Maricopa Community Colleges. Each profile provides a clear example of the ways in which they operationalize the elements of the District’s Mission. He commented that it was a resource that could be used when speaking with members of the community for potential support.

COLLEGE REPORTS

The following reports were made:

• A collaborative presentation was made by representatives from PVCC, SCC, CGCC, and GWCC pertaining to their experiences with the I-Start Smart Program. The presentation was preceded by an introduction by CGCC President Dr. Maria Hesse who commented that the I-Start Smart initiative was focused on promoting student success through placement testing, orientation, advisement, registration, and a student success course. This was developed using national student success research and although still in the pilot stage, the progress experienced was meant to be shared by representatives from the colleges actively utilizing the concepts. In attendance to present were Daniel Corr from SCC, Heather Kruse from PVCC, Kelly McPhee and Chris Mims from GWC, and Mary Beth Mason and Mary Zimmerer from CGCC. A copy of their PowerPoint presentation is included with these minutes.

• Mesa Community College President Dr. Shouan Pan introduced Dr. Shereen Lerner and Dr. Niccole Villa Cerveny who provided an overview of their efforts pertaining to the collaborative research using the Rock Art Stability Index to Engage Community College Students in Field-Based Interdisciplinary Research that was recently awarded a $200,000 grant from the National Science Foundation. Participating in this grant are also Arizona State University and the University of Colorado Denver. Mesa Community College will be principal investigator.

• GateWay Community College President Dr. Gene Giovannini called attention to the pending emeritus distinction nomination of Mr. Grady Wolfe who served the Maricopa Community Colleges for more than 34 years at Maricopa Technical and GateWay Community College. He provided an overview of Mr. Wolfe’s distinguished career.

STUDENT LIFE REPORTS
The following students were present to report on their experiences this year at Paradise Valley Community College:

• Vaughn Walker, Chairperson of the Student Leadership Council and active member of the PEAK Leadership Institute, and College Leadership Council at PVCC.

• Nick Burr, SLC Senator, Vice President of Fundraising for Phi Theta Kappa, Student Public Policy Forum participant, and Arizona Town Hall student representative. He is also pursuing a bachelor’s degree in Public Relations from ASU’s Cronkite School of Journalism.

• Kenna King, SLC Public Relations Chair and President of Young Democrats.

• Yolie Ochoa, Vice Chair of SLC and a member of the PEAK Leadership Institute and Emerging Leaders Program.

• Eddie Pickens and Janice Pickens, SLC Senators

SYSTEMIC DIALOGUE FOLLOW-UP REPORT
There was no report.

AADGB REPORT
There was no report as no meetings had been held.

GENERAL ELECTIONS REPORT
Alberto Olivas, Director of the Center for Civic Participation, provided an overview of the 2008 Election Ballot Measures Outcomes. Mr. Olivas reported that only two measures of the eight appearing on the ballot were passed. These being the “Marriage Amendment” and the “Protect Our Homes”/”No New Home Tax” propositions. He also presented retiring Governing Board Member Linda Rosenthal a plaque on behalf of the Center for Civic Participation for her active involvement and voice on behalf the Center.

AWARDS AND RECOGNITIONS
There were no awards or presentations.

APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.

MOTION NO. 9517
Linda Rosenthal moved that the Governing Board agenda be approved. Motion approved 5-0.

President Campbell requested a motion to approve the Consent Agenda.

The following items were included on the Consent Agenda:

A.1 APPROVAL OF THE MINUTES OF THE OCTOBER 28, 2008 REGULAR GOVERNING BOARD MEETING

B.1. APPROVAL OF VICE PRESIDENT EMERITUS DISTINCTION – GATEWAY COMMUNITY COLLEGE - award Vice President Emeritus Distinction to H. Grady Wolfe Jr.

B.2. APPROVAL OF FACULTY EMERITUS DISTINCTION – MESA COMMUNITY COLLEGE - award Faculty Emeritus Distinction to:

C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – approve the proposed personnel actions with addendum.

D.1. APPROVAL OF INTERGOVERNMENTAL AGREEMENT FOR DUAL ENROLLMENT WITH SNOWFLAKE UNIFIED SCHOOL DISTRICT NO. 5 - authorize entry into an Intergovernmental Agreement (IGA) on behalf of its colleges with Snowflake Unified School District No. 5 for their dual enrollment program.

D.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY AND CIBECUE COMMUNITY COLLEGE - approve an Intergovernmental Agreement between the Maricopa County Community College District and the Cibecue Community School to continue the Cisco Regional Academy Program at Estrella Mountain Community College.

D.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY AND JAMES SANDOVAL PREPATORY HIGH SCHOOL - approve an Intergovernmental Agreement between the Maricopa County Community College District and James Sandoval Preparatory High School to continue the Cisco Regional Academy Program at Estrella Mountain Community College.

D.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA COMMUNITY COLLEGE’S CISCO REGINAL NETWORKING ACADEMY AND GLENDALE UNION HIGH SCHOOL DISTRICT – approve an Intergovernmental Agreement between the Maricopa County Community College District and the Glendale Union High School District to continue the Cisco Regional Academy Program at Estrella Mountain Community College.

D.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN SCOTTSDALE COMMUNITY COLLEGE AND WASHINGTON ELEMENTARY SCHOOL DISTRICT - enter into an Intergovernmental Agreement for the provision of College courses. This Agreement shall be effective on October 8, 2008 and expire on June 17, 2009. College will teach the following college courses:

D.7. APPROVAL OF COLLABORATIVE RESEARCH GRANT: USING THE ROCK ART STABILITY INDEX TO ENGAGE COMMUNITY COLLEGE STUDENTS IN FIELD-BASED INTERDISCIPLINARY RESEARCH - accept an award for a grant from the National Science Foundation in the amount of $119,469 to Mesa Community College for Collaborative Research: Using the Rock Art Stability Index to Engage Community College Students in Field-Based Interdisciplinary Research. This grant will commence on 01/01/09 and conclude on 12/31/11.

D.8. APPROVAL OF AMENDMENT TO ACHIEVING A COLLEGE EDUCATION (ACE) PROGRAMS GRANT - accept a grant from the U.S. Department of Energy/National Nuclear Security Administration for the Maricopa ACE Programs in the amended amount of $1,209,000, which includes $225,000 pending from an award of $300,000 submitted to the Board for acceptance on April 29, 2008 (Action Item V.G.1). The amended award is for a three-year period from October 1, 2008 through September 30, 2011.

D.9. APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS - approve the proposals as submitted.

D.10. APPROVAL OF CURRICULUM – COLLEGE COMMON PAGES – approve the proposals as submitted.

E.1. APPROVAL OF DISCOUNTS FOR FAMILIES WITHMORE THAN ONE CHILD ATTENDING THE CHILDREN’S LEARNING CENTER AT GATEWAY COMMUNITY COLLEGE - approve a 10% discount on families with more than one child attending the Children’s Learning Center at GateWay Community College. The first child will be charged the standard rate, and the discount will apply to subsequent children.

E.2. APPROVAL OF LICENSE AGREEMENT WITH THE ARIZONA BOARD OF REGENTS - approve the proposed license agreement with the Arizona Board of Regents, acting on behalf of Northern Arizona University (NAU) for access to classroom and office space at Scottsdale Community College (SCC).

E.3. APPROVAL OF CONTRACT BETWEEN ARIZONA DEPARTMENT OF EDUCATION CHILD AND ADULT FOOD PROGRAM AND SOUTH MOUNTAIN COMMUNITY EARLY CHILDHOOD C3ENTER TO PROVIDE MEALS FOR CHILDREN ENROLLED - approve a contract with Arizona Department of Education Child and Adult Care Food Program to enable South Mountain Community College to continue to provide meals to children enrolled at no additional cost. Arizona Department of Education Child and Adult Care Food Program will reimburse the Early Childhood Center at the current approved rates for free, reduced and paid meals, effective July 1, 2008 – June 30, 2009.

E.4. APPROVAL OF CONTRACT AWARD TO STANLEY SECURITY SOLUTIONS FOR GCC CARD ACCCESS SYTEMS - approve a contract to: Stanley Security Solutions for the installation of a card access system to twenty-eight main entrance doors within twenty-five buildings on the main campus of Glendale Community College in the amount of $132,688.00.

E.5. APPROVAL OF CONCEPTUAL APPROVAL FOR THE COMMUNIVERSITY @ SURPRISE RIO SALADO COLLEGE – provide Conceptual Approval for the Communiversity @ Surprise for Rio Salado College.

E.6. APPROVAL OF CONCEPTUAL APPROVAL FOR RENOVATION AND UPGRADES TO THE PERFORMNG ARTS CENTER AT SCOTTSDALE COMMUNITY COLLEGE - provide Conceptual Approval for Renovation and Upgrades to the Performing Arts Center at Scottsdale Community College with a Total Project Budget of $2.3 million.

E.7. APPROVAL OF GMP AWARD FOR BUSINESS BUILDING REMODELING AT GLENDALE COMMUNITY COLLEGE - approve an award for a Guaranteed Maximum Price (GMP) in the amount of Three Million Four Hundred Twenty-Four Thousand Six Hundred Twenty-Seven Dollars and Thirty-One cents ($3,424,627.31) to Jokake Construction for the remodeling of the Business Building at Glendale Community College

E.8. APPROVAL OF CONTRACT AWARD FOR ROOF REPAIR AND RENOVATION ON THE TC BUILDING AT MESA COMMUNITY COLLEGE - approve awarding a contract to Progressive Roofing for $294,441.99 under their District Roofing Maintenance Agreement to repair and restore the roof on the TC Building at Mesa Community College

E.9. APPROVAL OF CHANGE ORDER FOR NEW PARKING STRUCTURE & COLLEGE SAFETY OFFICES AT PHOENIX COLLEGE - approve a change order in the amount of One Hundred Twenty-Five Thousand Four Hundred Ninety-One and ten/100ths Dollar ($125,491.10) to D.L. Withers Construction for the landscaping along the street frontage of the new Parking Structure and College Safety Offices at Phoenix College.

E.10. APPROVAL OF CMAR SELECTION FOR BRIDGET HALL AT THE WILLLIAMS CAMPUS OF CHANDLER-GILBERT COMMUNITY COLLEGE - approve the selection of Sundt Construction to provide Construction Manager at Risk (CMAR) services for the new Bridget Hall building at Chandler-Gilbert Community College at Williams. Sundt has proposed a pre-construction phase fee of $45,000.

E.11. APPROVAL OF CMAR SELECTION FOR Q BUILDING REMODEL AT PARADISE VALLEY COMMUNITY COLLEGE - approve the selection of Jokake Construction to provide Construction Manager at Risk (CMAR) services for the remodel of Q Building at Paradise Valley Community College, with a pre-construction phase fee of $106,000.

E.12. APPROVAL OF PARTIAL GMP AWARD FOR NEW MARIPOSA HALL AND SOUTHWEST SKILL CENTER REMODELING AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve a partial Guaranteed Maximum Price (GMP) in the amount not to exceed Four Million Nine Hundred Sixty-five Thousand One Hundred Fourteen Dollars ($4,965,114.00) to McGough Southwest for the construction of the site infrastructure, the building pad and structure, and services for the new Mariposa Hall and the remodeling of the Southwest Skill Center at Estrella Mountain Community College

E.13. APPROVAL OF PURCHASE OF PROPERTY LOCATED AT 145 NORTH CENTENNIAL WAY, MESA, AZ - approve the purchase of the property located at 145 North Centennial Way, Fourth Floor, Mesa, AZ for the price of $3,150,000 plus closing costs, from the City of Mesa. The purchase of this property is contingent upon the following: (a) finalization of a contract with terms and conditions agreeable to both parties, (b) an appraisal price that is equal to or greater than the proposed purchase price, taking back rents owed by MCC into account, and (c) approval of Phase I Environmental and ALTA Surveys.

F.1. APPROVAL OF PHASE II FINANCIAL AID IMPLEMENTATION - approve the Financial Aid Phase II Project in the amount of $1,080,000. This project will include contracts with one or more approved consulting vendors, as determined through a final resource selection.

F.2. APPROVAL OF COLLEGE IDENTITY MANAGEMENT SYSTEM - approve the expenditure of $1,280,990 for the implementation of a College Identity Management System. This includes hardware, software, training and consulting services. The hardware and software will be purchased through IT Partners under the City of Tempe Contract #T05-079-01. Consulting Services will be provided by Ensynch. Training Services will be provided by Interface Technical Training. The project will commence in December of 2008 with Phase 1 being completed in July 2009. Phase 1 includes (3) pilot colleges (TBD). Phase 2 of this project will extend services to all 10 colleges and Skill Centers. Phase 2 will be completed in Fall 2009.

F.3. APPROVAL OF DEVELOPMENT OF AIRPARK DATA CENTER - approve the expenditure not to exceed $4,406,000 to develop a disaster recovery and backup facility in the previously acquired building at Scottsdale airpark. This includes upgrades to air conditioning and electrical systems and provides infrastructure for operation of the data center. This also provides facilities and resources that can be leveraged by the colleges to provide their disaster recovery capability. Purchases will be executed under existing contracts for various items. Items greater than $100,000 will be provided by the following companies:

F.4. APPROVAL OF BACKUP SYSTEM UPGRADE - approve the expenditure of $904,000 for an upgrade to the backup system supporting most enterprise systems in Maricopa. This includes replacing the software that runs the system and purchase of some new servers to host the software. The servers and software will be purchased through IT Partners under the City of Tempe Contract #T05-079-01. Purchases would take place in November of 2008.

MOTION NO. 9518
Linda Rosenthal moved for approval of the Consent Agenda. Motion approved 5-0.

V.B.3 APPROVAL OF 2009 BOARD PLANNING CALENDAR REVISION CONDUCT – adopt the noted updates to its 2009 Planning Calendar.
The Board Planning Calendar is reviewed and updated on an annual basis in order to schedule key events related to planning. The noted changes dealing with the area of Public Affairs will allow the Board to consider election and ballot proposition results, review legislative updates and changes in leadership and committees, preview the next legislative session, and review the year end report from Federal lobbyists.

MOTION NO. 9519
Linda Rosenthal moved for approval of Item V.B.3, 2009 Board Planning Calendar Revision. Motion approved 5-0.

V.B.4 APPROVAL OF COLLEGE COURSE MATERIALS – adopt a new policy on College Course Materials as mandated by State statute. In accordance with A.R.S. §15-1891, the MCCCD Governing Board establishes the parameters for employees when ordering course materials from publishers and working with book dealers. The policies contemplated in this statute must be adopted by the Governing Board versus adoption as an Administrative Regulation. The specified deadline for implementation is 2009 and it is anticipated that we have the necessary policies and instructions in place in time for spring 2009 textbook ordering. The proposed policy language mirrors what is outlined in statute. Since this matter was presented to the Governing Board for First Reading at its August meeting, District administration and Faculty Executive Council (FEC) leaders have met on several occasions over the latter's suggested changes to paragraphs C and E of the originally proposed policy. The language that is submitted here for approval reflects language acceptable to both administration and FEC leadership.

MOTION NO. 9520
Linda Rosenthal moved for approval of Item V.B.4, College Course Materials. Motion approved 5-0.

VI. INFORMATION/FIRST READING ITEMS

A. Voting for Public Elections – Voter Responsibility - adopt the proposed changes to the policy on Voting for Public Elections. The current Board Policy language that appears in the All Employee Manual and the Blue Book is based upon old statutory language. A.R.S. §16-402 allows an employee to have 3 consecutive hours of time to vote. The change is necessary in order to bring internal policy up to date with current statute.

B. Civic Responsibility and Global Engagement - adopt the proposed OUTCOME statements for Civic Responsibility and Global Engagement.
The current MCCCD mission statement was revised in 2004 to include Civic Responsibility and Global Engagement. The specific OUTCOMES for these two areas were identified as part of strategic conversations that included students and external constituents, as well as the collection of feedback from the internal Maricopa community. Adoption of the attached outcome statements will serve to identify the deliverables for stakeholders in these two mission areas.

C. Tuition and Fees Policy Outstanding Debt - adopt the proposed changes to the Tuition and Fees Policy. The proposed amendments seek to outline the limited instances where enrollment debt holds may be lifted. The amendments also seek to carry out the holds in a manner that protects assets. While the language rests in the Catalog Common Pages (which are generally submitted through administrative regulation process for amendment), this item in particular is identified as an area under our governance structure where the Board has final authority to approve.

VII.A.) MONITORING REPORTS
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE FOUR MONTHS ENDED OCTOBER 31, 2008

Expenditure analysis indicates 26.7% of the budget has been expended this year as compared to 27.6% expended at this same point in time last year. 33.5% of the budget remains unexpended or unencumbered compared to 31.7% in the prior year. Revenue analysis indicates that $160.9 of the budget has been recognized. The projected fund balance will increase by ~$0.6 million this fiscal year and the projected ending fund balance for June 2009 is $102.5M.

NEXT MEETINGS:
President Campbell announced that the next Governing Board Meetings would be a Regular Board Meeting on December 9 at 6:30 p.m. and
a Board Meeting for swearing in of new board members and election
of officers on January 13, 2009.


ADJOURNMENT
The meeting adjourned at 7:35 p.m.

———————————
Colleen Clark
Governing Board Secretary