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Governing Board Meeting
November 27, 2001
Minutes
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. ยง38-431.02, notice having been duly given.
PRESENT
GOVERNING BOARD
Donald R. Campbell, President Nancy Stein, Secretary
Linda B. Rosenthal, Member
Gene Eastin, Member
Ed Contreras, Member
ADMINISTRATION
Fred Gaskin
Phil Randolph
Ron Bleed
Raul Cardenas
Rufus Glasper
Anna Solley
Pete Kushibab
Larry Christiansen
Gina Kranitz
Art DeCabooter
Ken Atwater
Stan Grossman
Homero Lopez
Fred Gaudet
Morris Johnson
Carol Scarafiotti for Linda Thor
Joyce Elsner for Tessa Martinez Pollack
Arnette Ward
STATE BOARD
Nick Balich - Absent
CALL TO ORDER
President Don Campbell called the meeting to order at 5:30 p.m.
EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.
The meeting recessed at 6:20 p.m. The meeting reconvened at 6:34 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Board Member Ed Contreras.
Dr. Campbell announced substitutions present. There were five classes in attendance. These classes were:
NAU Community College Class (Dr. Anna Solley, Instructor)
ASU Community College Class (Dr. Alfredo DeLosSantos, Instructor)
NAU Community College Class (Dr. Art DeCabooter, Instructor)
PVC EDU 250 Class (Dr. Farmakis, Instructor)
NAU EDL Law Class
CITIZEN'S INTERIM
Dr. Debra Duvall, Superintendent of Mesa Public Schools District and the 2001-2003 Chair of the Commission on Excellence in Education, provided an update on the activities of the MCC Commission on Excellence. She spoke of the commission's 2001-2002 goals which include expanded opportunities for members and focused support for Mesa Community College as they seek interaction with community groups that impact MCC's future.
BOARD MEMBER REPORTS
There were no reports
CHANCELLOR'S REPORT
Dr. Gaskin acknowledged the presence of Dr. Corina Gardea, the new President of Phoenix College. Dr. Gaskin spoke briefly about the State's budget shortfall and its impact on the Maricopa Community Colleges. The Governor's request for a 4% cut this year has caused the legislature to struggle with determining how to allocate the reductions. As our budget staff determine how our share of the reduction in state revenue will be spread out, Dr. Gaskin has requested that three major functions not be impacted. These are the growth agenda for students, the diversity agenda for employees, and planning for the 2004 bond. Dr. Glasper commented on behalf of the Chancellor that in spite of the reduction in revenue, MCCCD is in a financial position where it does not have to overreact to this issue. 50% of these reductions will be covered through fund balances and the individual colleges have been asked to return 50% of their unused balances. The revenue reduction is expected to be approximately $2.5 million. There will be a meeting on December 5 to discuss how the colleges will meet these reductions.
SECRETARY'S REPORT
There was no report.
FACULTY REPORT
Linda Larson represented the Faculty Association President and spoke about their Professional Growth efforts. She introduced Pam Davenport, faculty at Chandler Gilbert Community College who spoke about her experiences in a writing course she took over the summer and how life-changing this had been for her. She was able to take this course because of professional growth funding.
EMPLOYEE GROUP REPORTS
There were no reports.
COLLEGE REPORTS
Dr. Larry Christiansen, President of Mesa Community College, announced that the NCA Team will be visiting the Red Mountain Campus on December 4 and 5.
Stan Grossman, Director of the Maricopa Skill Center, introduced four team members of the National Dissemination Center for Career-Technical Education Sharing Exemplary and Promising Career-Technical Education Programs who have been visiting regarding a possible award for the Refugee Targeted Assistance Program.
STUDENT GOVERNMENT REPORTS
Elisa Poling, Member of the SALSA Club at Gateway Community College, was present to report on the upcoming Blood Drive and Annual Holiday Buffet which their club would be sponsoring.
STATE BOARD REPORT
There was no report.
ACCA/AADGB REPORT
There was no report as there was no October meeting.
LEGISLATIVE REPORT
There was no report.
AWARDS AND RECOGNITIONS
Dr. Corina Gardea, President of Phoenix College, acknowledged the award of Dr. Albert Celoza, Faculty at Phoenix College, as Arizona's 2001 Professor of the Year by the CASE Institute and the Carnegie Foundation.
Arlen Solochek, Manager of Facilities Planning & Development, acknowledged the receipt of the Exceptional Accomplishment of the Governor's Smart Energy Usage Plan Recognition Certificate.
Dr. Anna Solley, Vice Chancellor for Academic Affairs and Student Development, and Bob Galloway, Director of the Fine Arts Curriculum, acknowledged the recipients of two League for Innovation Awards in the Student Art and Student Literary Competitions, Mike Day of Phoenix College and Bari Read of Mesa Community College.
APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.
MOTION
MOTION NO. 9076
Mrs. Rosenthal moved that the Governing Board Agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT
President Campbell asked if there were any requests to remove items from OF CONSENT the Consent Agenda. There were no items removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES - Minutes of the October 23, 2001 Board Meeting, November 6, 2001 Special Board Meeting, and November 13, 2001 Work Session & Strategic Conversation.
(C-1) CONSIDERATION OF EMPLOYMENT, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - Dr. Randolph requested that the proposed personnel actions be approved as submitted
(D-1) CURRICULUM - approve the curricula as submitted.
(D-2) SUBCONTRACT BETWEEN THE ARIZONA BOARD OF REGENTS, ARIZONA STATE UNIVERSITY, SCOTTSDALE COMMUNITY COLLEGE, AND THE U.S. DEPARTMENT OF EDUCATION - approve Subcontract No. 01-021 between ASU, U.S. Department and Scottsdale Community College to continue a collaborative curriculum, program for the recruitment of students, career placement processes and evaluate the program outcomes. Principle investigator for the college is Ms. Kathleen Moore. This project is tied programmatically and budgetary to Subcontract No. 01-022. The period of the agreement is from July 1, 2001 to July 30, 2002, making the period of performance August 1, 2000 through July 31, 2002, unless extended by mutual written agreement between the parties.
(D-3) INTERGOVERNMENTAL AGREEMENT BETWEEN THE MARICOPA COMMUNITY COLLEGE DISTRICT AND MESA UNIFIED SCHOOL DISTRICT - approve the intergovernmental agreement between the Maricopa Community College District and Mesa Unified School District.
(D-4) SCOTTSDALE COMMUNITY COLLEGE AND CAVE CREEK UNIFIED SCHOOL DISTRICT INTERGOVERNMENTAL AGREEMENT TO OFFER NONCREDIT CLASSES IN CAVE CREEK ย approve an Intergovernmental Agreement between Scottsdale Community College and the Cave Creek Unified School District to offer noncredit classes in Cave Creek.
(D-5) INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND HIGLEY UNIFIED SCHOOL DISTRICT ย approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Higley Unified School District. This agreement is for training and support services to be provided to Higley High School, a Cisco Local Academy, for an annual fee of $2500.00.
(E-1) CONCEPTUAL APPROVAL FOR NEW PERFORMING ARTS CENTER AT PARADISE VALLEY COMMUNITY COLLEGE - provide the conceptual approval for a new Performing Arts Center at Paradise Valley Community College and forward this item for State Board Action.
(E-2) INTERGOVERNMENTAL AGREEMENT BETWEEN SOUTH MOUNTAIN COMMUNITY COLLEGE AND EDUCATION AND RESEARCH CONSORTIUM OF THE WESTERN CAROLINAS - approve the agreement for $399,120 between South Mountain Community College and the Education and Research Consortium of the Western Carolinas for implementation of An Adventure of the American Mind-Arizona Project. The effective period of the agreement is from October 1, 2001 to September 30, 2002.
MOTION
MOTION NO. 9077
Linda Rosenthal moved that the Consent Agenda be approved. Motion carried 5-0.
(B-1.) PROPOSED AMENDMENTS MANNER OF GOVERNING POLICY TITLE - select one of the following options related to the issue of Board Self-Monitoring: Retain current statement on self-monitoring as written and develop an assessment instrument to be used annually. Amend statement on self-monitoring to read: 5. Monitor and discuss the Board's process and performance ANNUALLY TO ENSURE the attainment of its goals. Method of monitoring could include a formal instrument or discussion of process and performance at a retreat format. Delete current statement on self-monitoring.
Mrs. Rosenthal recommended that the statement on self-monitoring be amended as proposed. The Board has had in its policies a statement about monitoring the Board's process and performance since the inception of Maricopa Governance. Self-monitoring was last done in 1997. She stated that the Board's willingness to engage in this process serves as a model for the entire organization. To delete this process would send the message that monitoring is only for others and not for Board Members.
Mrs. Stein stated she was aware that the statement on self-monitoring has been part of the Board policies, however, was not in agreement that the statement on self-monitoring should be retained. As stated when these recommendations came up as Information Items, the people who elected her could either elect her again or not depending on her performance. She recommended deletion of the statement on self-monitoring and that the Board move beyond this issue.
Mr. Contreras expressed agreement that self-monitoring was needed in order to assess the Board's performance to the entire Maricopa System each year. To say that it wasn't necessary and that the community should monitor Board Members means that performance would only be reviewed every six years. Goals are established on an annual basis and progress is evaluated each year in order to set goals for the coming year. The community cannot do this for the Board. Only through self-monitoring can Board Members "guide this large ship" that they are responsible for.
Mr. Eastin voiced agreement with Mrs. Stein and recommended deletion of the statement on self-monitoring. He felt confident that the citizens who elected him were monitoring his performance.
President Campbell stated that the Board monitors itself by setting goals and priorities for the District and then asking the Chancellor to carry them out. The Board evaluates itself by measuring the success of those goals and if the goals are not being achieved that means the Board has not done a good job of doing what it was supposed to do and that, in essence, is self-monitoring.
MOTION
MOTION NO. 9078
Linda Rosenthal moved to amend the statement on self-monitoring to read: 5. Monitor and discuss the Board's process and performance ANNUALLY TO ENSURE the attainment of its goals. Method of monitoring could include a formal instrument
Motion to amend the statement on self-monitoring opposed 3-2 (Campbell, Stein, Eastin opposed).
Nancy Stein moved to delete the current statement on self-monitoring.
Motion to delete the current statement on self-monitoring carried 3-2 (Rosenthal, Contreras opposed).
(B-2) PROPOSED AMENDMENTS TO GOVERNING BOARD POLICIES- adopt the proposed changes to policies within the Governance process Policy Type (Section B); the Executive Duties and Responsibilities Policy Type (Section C); and the General Policy Type (Section E). In addition, it is recommended that the Governing Board adopt the addition of a new Policy Type: Board Auxiliary (Section F).
MOTION
MOTION NO. 9079
Linda Rosenthal moved to adopt the proposed changes to policies within the Governance Process Policy Type (Section B) with the removal of the scheduled self-monitoring activity for December; the Executive Duties and Responsibilities Policy Type (Section C); and the General Policy Type (Section E). In addition, it is recommended that the Governing Board adopt the addition of a new Policy Type: Board Auxiliary (Section F).
Motion to adopt the proposed changes to policies with the removal of the scheduled self-monitoring activity for December carried 5-0.
MONITORING REPORTS
(VI.A.) BUDGET ANALYSIS REPORT SUMMARY FUND 1 - GENERAL UNRESTRICTED FUND FOR THE FOUR MONTHS ENDED OCTOBER 31, 2001
Dr. Glasper noted that revenue and expenditures were on target with no changes having been made due to reductions from state appropriations. The changes requested by Governing Board Member Ed Contreras pertaining to the undesignated funds have been incorporated into the budget analysis report.
NEXT BOARD MEETING
The next Governing Board Meeting will be a Regular Board Meeting on December 11, 2001 at the District Support Services Center, 2411 West 14th Street, Tempe, AZ.
ADJOURNMENT
The meeting adjourned at 7:34 p.m.
___________________________________
Nancy Stein
Governing Board Secretary
Governing Board Minutes