MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
NOVEMBER 27, 2007
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Â§38-431.02, notice having been duly given.
Linda Rosenthal, President
Don Campbell, Secretary
Colleen Clark, Member
Scott Crowley, Member
Jerry Walker, Member
Mary Kay Kickels
Patty Adame-Cardenas for Bernie Ronan
Dr. Kay Martens for Ken Atwater
The regular meeting was called to order at 6:42 p.m.
The executive session was called to order by President Rosenthal at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the
No citizens came forward.
BOARD MEMBER REPORTS
Mr. Walker made note that since this was the first meeting after Veteran’s Day, he was wearing a head covering from the Marine Corp League in commemoration of the contributions made by veterans to the society in which we live. He acknowledged veterans who were here this evening, along with those that were not longer living. He called attention to Pete Kushibab’s father who was a Lieutenant in the Marine Corp and whose anniversary of his death was the next day.
Mrs. Rosenthal acknowledged participants of the WLG Mentor Program who were present for the meeting. The group was formed in 2000 as a means of preparing them to take advantage of advancement at MCCCD. This is the 8th group of participants to be mentored by other Maricopa employees. She acknowledged the work of Dr. Kay Martens, Cheryl Crutcher, Elizabeth Ketterman, and Heather Weber who work hard each year to put this program together.
Chancellor Glasper announced that he no formal report this evening but wanted to call attention to three emeritus recommendations that would be introduced by PVCC President Mary Kay Kickels during College Reports.
There was no report.
Faculty Executive Council President Reyes Medrano introduced Jim Simpson from Scottsdale Community Collins who planned to speak about meet and confer issues.
Mr. Simpson called attention to two white papers that had been delivered to Board Members the week before. He indicated that both proposals were approved by later rescinded. He explained that the current RFP states the faculty member’s teaching load will be 30-32 hours per year, generally split between two consecutive semesters. Historically these are taught in 3 or 4 hour classes but as the curriculum has changed, faculty are now teaching a whole variety of classes that may be split up. This has caused problem with overload and how faculty get paid. Some fall into a gap. The proposal is to have a flat 30 hour requirement and get paid overload for anything over that. Paper number two references professional growth and horizontal movement on the salary scale. Maricopa is a wonderful place to work with professional growth, unfortunately 418 faculty have achieved a doctorate degree who can no longer enjoy horizontal expansion. The proposal allows for an additional category on the salary scale to motivate them to work for more education.
VICE CHANCELLOR REPORTS
There was no report.
Dr. Mary Kay Kickels, President of Paradise Valley Community College,
highlighted the accomplishment of the three individuals from PVCC who were being nominated for Faculty Emeritus Distinction. They included Ray Laing, Health and Exercise Faculty; Dr. Sherry Loch, Psychology and Health Care Faculty; and Dr. Sal ly rings, Reading Faculty.
Dr. Velvie Green, President of Glendale Community College, introduced Randy Kimmens, Dean of Instruction/Business & Technology, who provided a summary of the Career Expo 2007 held October 6 from 9:00 a.m. to 2:00 p.m. at the University of Phoenix Stadium. The event was sponsored by MCCCD and Western Maricopa Education The major goal of this event is to provide a venue where students and community members can explore career & technical education programs, career options and job opportunities to be competitive in the global economy. This year there over 11,000 participants, 220 exhibits, 42 sponsors, and 3000 MCCCD contacts. Randy commented that because of the expo, partnerships have strengthened between high schools and MCCCD, the public relations benefit has a positive impact on MCCCD, and there is improved articulation between high school and college. The expo was the recipient of two awards through WestMarc.
Dr. Linda Thor, President of Rio Salado College, announced that their radio station KJZZ logged 1.5 million listener hours on October 31. They participated in a global broadcast with the British Broadcasting Center which resulted in calls from people around the world. Dr. Thor also reported that the Lifelong Learning Center Program had recently won a WestMarc Best of the West Award in the educational category. Lastly, she reported that their Teacher Education Program under the direction of Dr. Janet Johnson had also been chosen for an WECT Outstanding Work Award for its use of technology.
Dr. Ernie Lara, President of Estrella Mountain Community College, introduced Maria Reyes, Director of Institutional Development and Corporate Relations, who provided a report on their NASA Center’s High Tech U which hosted nineteen young women from Tolleson, Agua Fria, Millennium and Willow Canyon high schools in the West Valley. The student spent time at industry sites, as well as one day at EMC.
Dr. Maria Hesse, President of the Chandler-Gilbert Community College, presented a document that summarizes major college accomplishments during the give-year timeframe of 2002-2007. She reported that in 2002 CGCC established a five-year strategic plan to address community needs, student and employees issues, and district priorities. The report provided a glimpse of what their faculty, staff, and students have accomplished in the five years since. She acknowledged the work of Marybeth Mason and Magdalena Soto for their work on the publication. She also credited dedicated faculty and staff who have helped make incredible progress in a variety of key area.
STUDENT LIFE REPORTS
Students Jude Velasquez and Lionel yellowhair from Phoenix College provided a report on the Ambassadors program was created in 2002 with only 3 ambassadors. To date they have 9 active ambassadors who each reflect the diversity of their campus. When created, the program was intended to be used as an additional resource to recruit students. It has been successful in doing that as well as providing an avenue to recognize their student ambassadors. They have lived up to their mission by participating in 146 tours and participating in 270 recruitment and orientation events in the past five years. They reported that they regularly attend the national Orientation Directors’ Association Conferences to receive additional training on how to facilitate new student orientations. Their Ambassadors Program received the 2006 Innovation of the Year Award for Phoenix College and fellow ambassadors have served as Valedictorians, All Arizona Academic 1st & 2nd team Members, Commencement Speakers, Phi Theta Kappa Members, Presidents of various clubs, and also one Homecoming Queen.
WORK SESSION FOLLOW-UP REPORT
Vice Chancellor Maria Harper-Marinick made the following report on the work session held October 16 on the topic, Discounted Dreams: High Hopes and Harsh Realities at America’s Communities.
The Work Session was planned by Vice Chancellors, Dr. Maria Harper-Marinick (Academic Affairs), Dr. Steve Helfgot (Student and Community Affairs), and Ms. Debra Thompson (Business Services), and Rio Salado President, Dr. Linda Thor.
The Work Session was designed around the PBS documentary Discounted Dreams: High Hopes and Harsh Realities at America’s Community Colleges, a production of John Marrow and Learning Matters, Inc.
1. Video Presentation
During the first part of the Work Session, participants were shown the Discounted Dreams video in its entirety (approximately 55 minutes). The documentary addressed the following:
Community colleges are the fastest growing segment of American higher education – and some say the most vital to America’s future. Without them, the American economy would grind to a halt. Today 12 million students attend 1200 community colleges nationwide, lured by their affordability, open admissions policy, and flexible schedules. But growing enrollment is straining the system, underfunding persists, and in spite of some remarkable success stories, less than a third of students who hope to earn a credential from a community college or transfer to a 4-year institution actually succeed.
At a time when our country’s economic competitiveness increasingly depends on its ability to educate its people, community colleges are expecting a tidal wave of enrollment, including more minorities, more low-income students, and more under-prepared students than ever before. So the question arises: How do we offer affordable higher education to millions and make it work?
2. Panel: Students’ Voices
The video presentation was followed by a panel. Four students participated as panelists:
Tara Woods, who attends Mesa Community College and plans to major in art or pharmaceutical studies. She graduated from Corona del Sol High School and is a student worker in the Advisement Office.
Fabian Avila, who attends Phoenix College and is participating in the Culinary Arts Program on a full-time basis. He indicated he was kicked out of high school and later on received his GED. He is a work study student and holds no other form of employment.
Karina Cornejo, who attends Phoenix College and is a nursing student. He is a high school dropout who later received her GEC. She is a single mother of two children. She works part-time.
Olivia Karr, who attends Glendale Community College full-time and is majoring in political science. She graduated from high school and works fulltime.
The student panel participated addressed the following questions:
• What things did they (students) share in common with the students profiled in the video?
• What challenges or difficulties affected their going to school?
• What advantages were there to working on campus?
• Who has made a difference in their lives?
• When they complete their education at the community college level, will they be prepared for the workplace?
• What can be done better? What is not being done?
3. Small-Group Conversations
As the third and last part of the work session, participants engaged in structured conversations and were asked to discuss the following questions based on what they had heard and seen on the video and the responses from the student panelists:
• Is providing access to students enough? How committed is our institution to the success of our students? What evidence do we have of our commitment?
• Do we have adequate information about the success of our students? How are we putting our data to use? What do we need to know more about?
• In our community and our colleges, what are the barriers that students may face in persisting and in attaining their goals?
• What can we do as a system to remove the barriers and help our students to succeed?
Each group was asked to report out one barrier to student success and one recommended action to remove the barrier:
Table 1: Financial situation. Not knowing what the need to do to succeed. Need to do a better job upfront of explaining what they will face.
Table 2: Financial. Define funding models to possibly attend fulltime.
Table 3: Students are not able to enroll in science classes. Look at dual enrollment so that students can possible take science classes during high school.
Barrier: Students not able to enroll in science classes. Action: Review scheduling; review how quickly classes close; dual enrollment in science.
Table 4: Continue to do same things but expect different results. Define student success based on their expectations.
Barrier: Doing the same things expecting different results. Action: Define student success based on student objectives NOT degree completion.
Table 5: Still running college on what administrators think they need to do not what students want. Need to place students first and keep students engaged.
Barrier: We’re still running the colleges we think students need (i.e., we’d all be working a split shift). We’re slow to change. Place students first when making decisions ask “what is the impact on students?” Engage students with each other, with teachers and staff, and with the material/content.
Table 6: Employees who discourage students. Need to conduct customer service training and change attitudes.
Barrier: Faculty and employees who discourage students and who are burned out and unhappy with jobs. Lack of customer service > need training to improve attitude. Be honest and face issues, take action, follow-up.
Table 7: Place students correctly so that they will not be overwhelmed. Recommend more detailed attention to appropriate placement to be successful. Students are often unable to attend college because of time and money. Increase on-campus employment and provide more tutors.
Barrier: Misaligned expectations: students; K12 > college. Action: More detailed attention to appropriate placement.
Table 8. Students are academically unprepared for college. Need to go into K-12 system and address issues.
Barrier: Students academically under prepared from K-12. Action: Early intervention in K-12 to reduce need for remediation.
Summary responses to discussion questions
1. Is providing access enough? How committed is our institution to the success of our students? What evidence do we have of our commitment?
Access is not enough, especially if students do not have the resources necessary.
Access to college (classes) is not enough; access to services (e.g., tutoring and financial aid) is critical.
Access is really not enough if students can’t get into the classes they need.
Issues of re-entry students need to be addressed.
Resources are available but students may not be aware of the resources. Improve communication with students.
Institutions are committed to student success demonstrated by programs like Honors and First Year Experience, 24-hour tutoring services, math and writing centers, etc. However, in other areas the commitment is questioned: there aren’t enough advisors and services for re-entry students may have been cut. Commitment is accountability.
Need to define “success.”
Mandatory placement should be considered.
New models for delivery should be considered.
Financial structure is at odds with supporting students. Funding model inhibits success.
2. Do we have adequate information about the success of our students? How are we putting our data to use? What do we need to know more about?
Colleges and District have reporting in place, but we do not have adequate information about student success.
Need to know more information about “swirling” students. Need to track students.
Need to know why students are taking the courses they take (student motivation). Need to know specifically why they drop and do not return.
Not enough information about student’s ability to take a course. We have placement testing for some courses but not all courses.
Assessments are generally inadequate of faculty performance, and curriculum preparation and development.
MCCCD is more employee friendly than student friendly.
Programs, initiatives, and services are added but never subtracted
Data are not consistent; not used for decision making
3. In our community and our colleges, what are the barriers that students may face in persisting and in attaining their goals?
• Financial situation, rising costs, financial aid
• Child care
• Time commitment/part-time status:
o Family obligations
o Work obligations
• Need for career counseling
• Under-prepared for college-level work. Misaligned expectations (students and teachers in K-12)
• Placement of students at incorrect course levels
• Lack of attitude of perseverance
• Faculty and staff who discourage students and who are burned out
• Lack of focus on customer service
• Prop 300
4. What can we do as a system to remove the barriers and help out students to succeed?
• Be honest and face issues, take action, and follow-up.
• Place students first – when making decisions ask “what is the impact on students?”
• Define student success based on student objectives and not degree completion.
• More detailed attention to appropriate placement.
• Prerequisite (placement score required for PSY101, PS, HIS).
• Engage students with each other, with teachers and staff, and with the material/content.
• Establish learning communities.
• More flexibility with delivery of courses and services; non-traditional ways to provide service; e.g., shorter classes, 8 weeks.
• More innovative, more collaborative, more supportive institutions.
• We need to more consistently provide online information available to students. Help them get started and they have to take ownership and commit to it.
• More advisors.
• Scholarships – seek more financial solutions.
• Increased on-campus employment.
• Create more bridges between high school and college students. Have students go back to their respective high schools to recruit.
• Work with high school counselors who view community colleges as fall-back plan.
• Early intervention in K-12 to reduce the need for remediation.”
Mrs. Rosenthal reported that a teleconference had been held on November 19 to review the ACCA conference. Aside from poor attendance, the content had been excellent. ACCA Director had discussed what CEO’s had discussed at their meeting.
There was no report.
There was no report.
APPROVAL OF THE AGENDA
President Rosenthal requested a motion to approve the agenda.
Chancellor Glasper requested the removal of Item V.C.3.
MOTION NO. 9449
Scott Crowley moved that the Governing Board agenda be approved. Motion approved 5-0.
President Rosenthal requested a motion to approve the Consent Agenda.
The following items were included on the Consent Agenda:
A.1. APPROVAL OF MINUTES – Approve the minutes of the October 16 , 2007 Special Board Meeting and Work Session and the October 23, 2007 Regular Governing Board Meeting
B.1. APPROVAL OF EMERITUS STATUS DISTINCTION – RAY LAING - award Faculty Emeritus Distinction to Ray Laing, Health and Exercise Faculty at Paradise Valley Community College
B.2. APPROVAL OF EMERITUS STATUS DISTINCTION – DR. SHERRY LOCH - award Faculty Emeritus Distinction to Dr. Sherry Loch, Psychology and Health Care Faculty at Paradise Valley Community College
B.3. APPROVAL OF EMERITUS STATUS DISTINCTION – DR. SALLY RINGS - award Faculty Emeritus Distinction to Dr. Sally Rings, Reading Faculty at Paradise Valley Community College
B.9. APPROVAL OF PENDING LITIGATION SETTLEMENT -- SUPERIOR EDGE V. MCCCD - approve the payment of $250,000 for the benefit of Superior Edge, Inc., as consideration for settlement of a claim arising out of the MCCCD District office.
B.10. APPROVAL OF PENDING LITIGATION SETTLEMENT – TRAVELER V. MCCCD - approve the payment of $50,000 for the benefit of Michelle Traveler, as consideration for settlement of a claim arising out of the MCCCD District office.
C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approve the proposed employments, resignations, retirements and terminations as submitted with noted addendum.
D.1. APPROVAL OF PROPOSED CURRICULUM AND PROGRAMS - Approve the proposed curriculum and programs as submitted.
D.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT FOR DUAL ENROLLMENT WITH WICKENBURG UNIFIED SCHOOL DISTRICT NO. 9 - authorize entry into an Intergovernmental Agreements (IGA) on behalf of its colleges with Wickenburg Unified School District No. 9 for their dual enrollment program.
D.3. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KJZZ) - accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $391,510. Approval of the two-year allowable expenditure period is requested for October 1, 2007 through September 30, 2009.
D.4. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KBAQ) - accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $182,034. Approval of the two-year allowable expenditure period is requested for October 1, 2007 through September 30, 2009.
D.5. APPROVAL OF FACULTY MINIMUM HIRING QUALIFIICATIONS – FITNESS CENTER AND STRENGTH AND CONDITIONING COURSES - approve new faculty minimum hiring qualifications for PED prefixed Fitness Center and Strength & Conditioning courses as follows: Fitness Center Bachelor’s Degree in Exercise Science, Physical Education, Kinesiology, Wellness or related field AND current certification in one or more of the following: American College of Sports Medicine, Health/Fitness Instructor (ACSM-HFI), National Strength and Conditional Association, Certified Strength and Conditioning Specialist (NSCA-CSCS) preferred; or other ACSM, NSCA, National Academy of Sports Medicine (NASM) or American Council on Exercise (ACE) certifications. OR Bachelor’s Degree in any field AND American College of Sports Medicine, Health/Fitness Instructor (ACSM-HFI) or National Strength and Conditional Association, Certified Strength and Conditioning Specialist (NSCA-CSCS).
E.1. APPROVAL OF LICENSE AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS ON BEHALF OF NORTHERN ARIZONA UNIVERSITY AND GATEWAY COMMUNITY COLLEGE - approve a License Agreement between the Arizona Board of Regents on behalf of Northern Arizona University and GateWay Community College.
E.2. APPROVAL OF JUNIOR ACE PLANNING GRANT - approve accept an award from the Helios Education Foundation in the amount of $114,479 to the Maricopa Community Colleges Foundation for a Junior ACE planning grant. The project will be 18 months in duration (01/01/08 to 06/30/09).
E.3. APPROVAL OF ACE (ACHIEVING A COLLEGE EDUCATION) - accept an award from the Helios Education Foundation in the amount of $650,363 to the Maricopa Community Colleges Foundation for ACE (Achieving a College Education) program staffing enhancements. The project will be 18 months in duration (01/01/08 to 06/30/09).
E.4. APPROVAL OF CMAR SELECTION FOR NEW PUBLIC SAFETY BUILDING AT GLENDALE COMMUNITY COLLEGE - approve the selection of FCI Constructors to provide Construction Manager at Risk (CMAR) services for the new Public Safety Building at Glendale Community College. The pre-construction phase fee budget for this work is $92,000.
E.5. APPROVAL OF CONSULTANT SELECTION FOR NEW PUBLIC SAFETY BUILDING AT GLENDALE COMMUNITY COLLEGE - approve the selection of Substance Design to provide architectural and engineering services for the design of the new Public Safety Building at Glendale Community College. The design fee budget for this work is $909,000.
E.6. APPROVAL OF CMAR SELECTION FOR NEW MULTI-USE BUILDING AND REMODELING FOR MESA COMMUNITY COLLEGE AT RED MOUNTAIN - approve the selection of Johnson Carlier, Inc. to provide Construction Manager at Risk (CMAR) services for the new Multi-Use Building and Remodeling at Mesa Community College at Red Mountain. The pre-construction phase services fee is $122,170.00.
E.7. APPROVAL OF CONCEPTUAL APPROVAL FOR REMODELING IN THE BUSINESS BUILDING AT GLENDALE COMMUNITY COLLEGE - provide Conceptual Approval for remodeling within the Business Building at Glendale Community College, with a Total Project Budget of $3,336,011.
E,8. APPROVAL OF UTILITIES EASEMENT AT GLENDALE COMMUNITY COLLEGE NORTH - approve granting an easement to Arizona Public Service (APS) to install and maintain electrical facilities at Glendale Community College North.
E.9. APPROVAL OF PROJECT INITIATION FOR REMODELING THE DISTRICT OFFICE DISTRICT SUPPORT SERVICES CENTER, TEMPE - approve the Project Initiation for remodeling District Office building, 2411 West 14th Street, Tempe, with a Total Project Budget of One Million Dollars ($1,000,000).
E.10. APPROVAL OF PARTIAL GMP AWARD FOR A NEW PARKING STRUCTURE AND COLLEGE SAFETY OFFICES AT PHOENIX COLLEGE – approve a partial Guaranteed Maximum Price (GMP) in the amount of Two Million Nine Hundred Sixty-Six Thousand Seven Hundred Ninety-Seven and no/100ths Dollars ($2,966,797.00) to D. L. Withers Construction for the new Parking Structure and College Safety Offices at Phoenix College.
MOTION NO. 9450
Don Campbell moved for approval of the Consent Agenda be approved. Motion approved 5-0.
B.4. APPROVAL OF AMENDMENT TO MANDATORY PUBLIC STEWARDSHIP TRAINING - – review and adopt the recommended changes to this policy. The changes better define “employees”. Due to technical matters associated with the on-line system that houses the ethics training module, it will require two years to complete initial training.
MOTION NO. 9451
Dr. Don Campbell moved for approval of Item B.4. Motion approved 5-0.
B.5. APPROVAL OF AMENDMENT TO SECTION 1.9.1 OF THE PROCUREMENT OF GOODS AND SERVICES ADMINISTRATIVE REGULATION - adopt the recommended change to this regulation. The Board is requested to act on the regulation directly, rather than submit the change through the existing, more lengthy administrative regulation process in an effort to expedite the review and implementation of this change.
MOTION NO. 9452
Scott Crowley moved for approval of Item B.5. Motion approved 5-0.
B.6. APPROVAL OF AMENDMENT TO HIRING OF RELATIVES POLICY – adopt the proposed changes to the Hiring of Relatives policy.
MOTION NO. 9453
Scott Crowley moved for approval of Item B.6. Motion approved 4-0 (Mr. Walker abstained). Mr. Walker commented that he felt things were moving in the right direction but wanted to make it more difficult to hire employees rather than to make it easier. MCCCD is not the only employer.
B.7. APPROVAL OF AMENDMENT TO MARICOPA INTEGRATED RISK ASSESSMENT (MIRA) REGULATION - adopt the proposed amendment to the administrative regulation for the Maricopa Integrated Risk Assessment project.
MOTION NO. 9454
Dr. Don Campbell moved for approval of Item B.7. Motion approved 5-0.
B.8. APPROVAL OF AMENDMENT TO WHISTLEBLOWER PROTECTION POLICY - review and amend this policy. Since the adoption of this item in February 2007, we have sought clarification on the quarterly reporting requirements recommended by the Blue Ribbon Panel. The original language required reporting on whistleblower complaints. These complaints are made to specific entities or persons including the Arizona Attorney General, the Arizona Legislature, the Governor of Arizona, the Maricopa County Attorney, a federal, state or local law enforcement agency, or the Maricopa County Community College District Governing Board. Given this, the District administration may not know about the whistleblower reports. Therefore, the revision requires reporting on data we can provide, which is for Ombuds and 24-hour hotline reporting.
MOTION NO. 9455
Scott Crowley moved for approval of Item B.8. Motion approved 5-0.
C.2. CONSIDERATION OF RECOMMENDATION FOR DISMISSAL OF MCC EMPLOYEE - issue a final decision to deny the appeal by Manuel Silva of his dismissal from employment with the Maricopa County Community College District, and that the Board uphold its previous decision in favor of such dismissal.
MOTION NO. 9456
Scott Crowley moved for approval of Item C.2. Motion approved 5-0.
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Four Months Ended October 31, 2007
Expenditure analysis indicates 27.6% of the budget has been expended this year as compared to 27.7% expended at this same point in time last year. 31.7% of the budget remains unexpended or unencumbered compared to 31.7% in the prior year. Revenue analysis indicates that $256.1M of the budget has been recognized. The projected fund balance will increase by $0.5 million this fiscal year and the projected ending fund balance for June 2008 is $89.0M.
NEXT BOARD MEETING
President Rosenthal announced that the next Governing Board Meetings would be a special board meeting on December 4 and a regular board meeting on December 11.
The meeting adjourned at 7:30 p.m.
Dr. Donald R. Campbell
Governing Board Secretary