Minutes 11/28/2000

GOVERNING BOARD
November 28, 2000
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Gene Eastin, President, Donald R. Campbell, Secretary, Ed Contreras, Member, Linda B. Rosenthal, Member, Nancy Stein, Member

ADMINISTRATION
Fred Gaskin, Raul Cardenas, Phil Randolph, Anna Solley, Rufus Glasper, Ron Bleed, Pete Kushibab, Gina Kranitz,Larry Christiansen, John Cordova, Irwin Noyes for Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Linda Thor, Jean Ann Abel for Tessa Martinez Pollack,Maria Hesse for Arnette Ward

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Gene Eastin.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
No citizens came forward.

BOARD MEMBER REPORTS

Ed Contreras - no report

Don Campbell reported that he will attend a breakfast at ASU West the following morning, where John McCain will be the featured speaker. He attended the League for Innovation Technology Conference and a silent auction event to raise funds that was held at the Chandler High School.

Linda Rosenthal - no report

Nancy Stein reported that she attended the grand opening of the Glendale Community College North campus, the 20th year celebration of South Mountain Community College, a career conference and the induction ceremony for the American Indian Honor Society at Scottsdale Community College, and the Stone Soup program at the Eleanor Warren Child Care Center at Mesa Community College.

Gene Eastin reported that the issue of concern regarding the Governing Board’s Code of Conduct had been resolved. He recognized Dr. Gaskin for his role in resolving the issue. Mr. Eastin reported that he has made visits to Estrella Mountain Community College and recognized Dr. Homero Lopez and his staff for the silent auction sponsored by that campus to support the United Way campaign and also for their work being made toward their NCA report.

CHANCELLOR'S REPORT
Dr. Gaskin provided a human interest story regarding Jennifer Jordan began at Scottsdale Community College as a student at the age of twelve and is now graduating at the age of 18 with her Ph.D in Science from Yale. He recognized Scottsdale faculty Keith Worth and Jamie Moore for their support given to this student.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS

There were no reports.

STUDENT GOVERNMENT REPORTS
Reports were provided on activities by student government representatives from the following colleges, as follows:

Paradise Valley Community College
Information was provided on participation in and benefits received from the Emerging Leaders Program. Events reported on included the Bike Incentive Program, the Adopt a Family Program, and their work with the Andre House which provides food and clothing for the homeless.

Chandler Gilbert Community College
Information was provided on a blood drive, donation of turkey dinners, and collection of non-perishable food.

STATE BOARD REPORT
There was no report.

ACCA/AADGB REPORT
Linda Rosenthal reported that a meeting was held at Pima Community College. Discussion included the following – results of recent elections, the possible effects for community colleges by the elections and new propositions, and priorities for the next session. Regulating items discussed included dual enrollment and the Braille issue, which would require publishers to submit all books they publish also in Braille. A joint meeting was held of the State Community College Board and the Board of Regents. Their discussions included a report on articulation, recommendations for higher education made at the Arizona Town Hall, and a report on the Governor’s Taskforce on Higher Education. Dr. Gaskin provided a presentation on the role of teachers in education.

LEGISLATIVE REPORT
Jack Lunsford provided an update on current and future legislative issues – a written report was distributed at the meeting. Legislative issues included the Hispanic Nursing Fellows Program, the ACE Central Initiative, and the effects of the State elections.

AWARDS AND RECOGNITIONS
Bertha Landrum presented the World Affairs Council Global Award which was received by the District for its role in support of international activities in the Valley of the Sun. This award is the highest recognition given by the Council. Dr. Gaskin recognized Dr. Bertha Landrum for her work and dedication which led to the success of the program.

Clyde Perry presented the Governing Board, Dr. Gaskin, and Dr. Solley with gifts from the Wuyi University in recognition of the continued friendship and partnership between that institution and the District.

Alan Jacobs presented the 2000 Input Award which was received by the Maricopa Mathematics Project from the American Mathematical Association of Two-Year Colleges. The award included a $500 check, which the recipients donated to the MCCD Foundation for scholarships.

Dr. Solley presented the Greater Phoenix Economic Council Award given to the District for its support to the GPEC mission.

Dr. Solley reported that the Small Business Development Center had recently been recertified, a process that had been mandated by Congress. She recognized Mike York, Miriam Eber and Rich Senopole for their work and leadership in leading to the recertification of the SBDC.

APPROVAL OF THE AGENDA
President Eastin requested a motion to approve the agenda.

MOTION
MOTION NO. 8998
Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Eastin asked if there were any requests to remove items from the Consent Agenda. Phil Randolph requested that item B-1 be removed from the Consent Agenda. Gene Eastin removed item E-1 due to a citizen’s request to speak to it.

The following items are included in the Consent Agenda:

(A-1)

APPROVAL OF MINUTES -of the October 24 and November 14, 2000 meetings.

(C-1)

AZTEC SUBCONTRACT NO. 00163 - Accept $196,623 of U.S. Department of Education monies from Arizona State University for the funding period starting September 30, 2000 and ending September 30, 2001 to improve mathematics and teacher preparation statewide.

(C-2)

AZTEC SUBCONTRACT NO. 00173 - Accept $113,259 of U.S. Department of Education monies from Arizona State University for the funding period starting September 30, 2000 and ending September 30, 2001 to improve mathematics and teacher preparation statewide.

(C-3)

CONTRACT AWARD FOR EXTERIOR SECURITY LIGHTING AT PARADISE VALLEY COMMUNITY COLLEGE - Approve awarding a contract in the amount of $113,000.00 to Arizona Southwest Construction, Inc. for security and site lighting improvements at Paradise Valley Community College.

(C-4)

CONTRACT AWARD FOR NEW LOOP ROAD AND PARKING LOT MODIFICATIONS AT GLENDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $550,209.96 to JMH Company, Ltd. For construction of a new loop road, parking lot modifications and parking lot addition at Glendale Community College.

(C-5)

CONTRACT AWARD FOR NEW NORTH PARKING LOG AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $345,000 to S&S Paving and Construction to construct a new parking lot at Scottsdale Community College.

(C-6)

CONTRACT AWARD FOR NORTHEAST PARKING LOG RECONSTRUCTION AT GATEWAY COMMUNITY COLLEGE - Approve awarding a contract in the amount of $322,800 to Nesbitt Contracting Co. for reconstruction of the northeast parking lot at GateWay Community College.

(C-7)

CONTRACT AWARD FOR DISTRICTWIDE PAVEMENT MAINTENANCE PHASE VI -Approve awarding a contract in the amount of $154,772.40 to Southwest Slurry Seal for Phase VI of the Districtwide Pavement Maintenance Program.

(D-1)

CURRICULUM -Approve the curriculum proposals which had been processed through all procedures established by the Maricopa County Community colleges and the State Community College Board.

(D-2)

CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KBAQ) -Accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $160,195. Approval of the two-year allowable expenditure period is requested for October 1, 2000 through September 30, 2002. Funds assist local public radio stations in meeting operating and program acquisition costs

(D-3)

CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KJZZ) -Accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $303,039. Approval of the two-year allowable expenditure period is requested for October 1, 2000 through September 30, 2002. Funds assist local public radio stations in meeting operating and program acquisition costs.

(D-4)

SCOTTSDALE COMMUNITY COLLEGE AND CAVE CREEK UNIFIED SCHOOL DISTRICT INTERGOVERNMENTAL AGREEMENT TO OFFER NONCREDIT CLASSES IN CAVE CREEK -Approve an intergovernmental agreement between Scottsdale Community College and the Cave Creek Unified School District to offer noncredit classes in Cave Creek.

(D-5)

INTERGOVERNMENTAL AGREEMENT BETWEEN MCCCD AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT/HEAD START PROGRAM -Accept an intergovernmental agreement for $68,000 from the Maricopa County Human Services Department/Head Start Program. Under the IGA, the Human Services Department will pay MCCCD for tuition, supplies, and appropriate fees for eligible parents of Head Start children and Head Start Program staff. The IGA is effective and covers expenses from May 15, 2000 – June 30, 2002.

(D-6)

INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PHOENIX, MARICOPA COUNTY AND THE MARICOPA SKILL CENTER - Approve an intergovernmental agreement between the City of Phoenix, Maricopa County and the Maricopa Skill Center, to be called the Valley Employment Partnership, whose purpose is to hold job fairs in the city and county. The job fairs are expected to pay for themselves… when necessary, the partners share the costs of the fair equally. Contract dates: July 1, 2000 through June 30, 2003.

MOTION

MOTION NO. 8999
Linda Rosenthal moved that the Consent Agenda be approved with the exception of items B-1 and E-1. Motion carried 5-0.

(B-1)

EMPLOYMENTS, RESIGNATIONS, REITREMENTS AND SEPARATIONS - Phil Randolph recommended approval of the Employments, Resignations, Retirements and Separations with the following changes – removal of the recommendation for employment for Lillian R. Sonano, change of service date for Jerice A. Eckels to 11/29/00, and change of service date for Michelle A. Laug to 11/29/00.

MOTION

MOTION NO. 9000
Don Campbell moved the Governing Board approve Employments, Resignations, Retirements and Separations with the recommended revisions - removal of the recommendation for employment for Lillian R. Sonano, change of service date for Jerice A. Eckels to 11/29/00, and change of service date for Michelle A. Laug to 11/29/00. Motion carried 5-0.

(B-2)

ACTIVE RETIREMENT POLICY - Adopt the revised MCCCD Active Retirement Program Procedures Manual.

MOTION
MOTION NO. 9001
Linda Rosenthal moved the Governing Board adopt the revised MCCCD Active Retirement Program Procedures Manual. Motion carried 5-0.

(E-1)

APPROVAL TO AWARD A CONTRACT FOR FACILITIES MANAGEMENT & CONVENIENCE COPIERS - Approve a contract with IKON Office Solutions for the provision of Facilities Management and Convenience Copiers at the colleges listed below. For this RFP and contract, facilities management means the staffing and management of the operations of the copy and mail centers located on campus. Convenience copiers are the copiers available for staff use, placed in college department and administrative areas. Colleges participating in the college are: Chandler Gilbert, Estrella, GateWay, Glendale, Mesa, Phoenix, Scottsdale, and South Mountain. Colleges not listed have chosen not to participate in the contract at this time. They provide those services internally. Terms of the contract will allow colleges to be added to the contract at a later date.

Jim Miller, representing Xerox, came forward to express concerns regarding the validity of the numbers reflected in the item and requested that the Board not take action at this time and either order that the procurement process begin again or award the contract to the second highest bidder.

Mr. Contreras noted that he had requested the item be tabled at the previous meeting where it had been presented due to a lack of back-up information present at the meeting from District personnel. He recommended that the Board approve the contract to IKON as noted on the item, and noted that Xerox had no documentation present to back-up their statements.

MOTION
MOTION NO. 9002
Linda Rosenthal moved the Governing Board Approve a contract with IKON Office Solutions for the provision of Facilities Management and Convenience Copiers at the colleges listed below. For this RFP and contract, facilities management means the staffing and management of the operations of the copy and mail centers located on campus. Convenience copiers are the copiers available for staff use, placed in college department and administrative areas. Colleges participating in the college are: Chandler Gilbert, Estrella, GateWay, Glendale, Mesa, Phoenix, Scottsdale, and South Mountain. Colleges not listed have chosen not to participate in the contract at this time. They provide those services internally. Terms of the contract will allow colleges to be added to the contract at a later date. Motion carried 5-0.

INFORMATION ITEMS

(VI.A.)

Proposed Changes to Maricopa Governance Policies
First Reading

Teresa Toney presented the proposed changes. Ms. Toney will meet with Mrs. Rosenthal to discuss her recommendations for changes to the item.

(VI.B.)

Proposed Amendment to Board Policy Title
First Reading

(VI.C.)

Timetable and Estimated Issue Costs for Sale of General Obligation Bonds

MONITORING REPORTS

(VII.A.)

Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For Four Months Ended October 31, 2000

NEXT BOARD MEETING
The next Governing Board meeting will be a regular meeting on December 12, 2000

ADJOURNMENT
The meeting adjourned at 7:35 p.m.