Minutes 12/09/2008 | Maricopa Community Colleges

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
DEC EMBER 09, 2008
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Don Campbell, President
Colleen Clark, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
Scott Crowley, Member

Guest: Debra Pearson
(Newly Elected Board Member for 2009)

ADMINISTRATION
Rufus Glasper
Maria Harper-Marinick
Debra Thompson
Darrel Huish
Steve Schenk for Steve Helfgot
Judy Castellanos for Al Crusoe
Anna Solley
Pete Kushibab
Paul Dale
Shouan Pan
Ken Atwater
Debbie Kushibab for Ernie Lara
Gene Giovannini
Linda Thor
Maria Hesse
Jan Gehler
Velvie Green

CALL TO ORDER
The regular meeting was called to order at 6:30 p.m.

EXECUTIVE SESSION
The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal.

CITIZEN'S INTERIM
The following citizen came forward:

Riki J. Waugh: Ms. Waugh came forward to express appreciation to SCC President Dr. Jan Gehler for reinstating the non-credit Yoga class that had previously been cancelled mid-session, however, since the class was reinstated at the north campus of SCC, they were requesting an off-campus location and not the north campus as of the Spring or Fall semesters. They also requested that this class be held on Wednesday evenings as before. As taxpayers who pay taxes to the community colleges they felt this request should be honored. She questioned if there as an agenda associated with the instructor who had taught this class for ten years.

CLASSES PRESENT
There were no classes present.

BOARD MEMBER REPORTS
Governing Board Member Linda Rosenthal stated that this evening she was participating in her final meeting as a board member. She had done some calculations and according to her math she had during her term as board member attended around 260 meetings, retreats and conferences during her 29 years of service. Her years were busy and productive and she was honored to have served the past twenty-nine years in this capacity. The Maricopa Community Colleges have a special role in the community and she hoped that they continue serving the residents of Maricopa County for many years to come. She expressed appreciation to the many dedicated and committed employees who are a part of this organization.

Governing Board Member Scott Crowley also expressed that this was his final board meeting and that he would now be attending weekly soccer games instead of board meeting. He expressed appreciation to the organization’s leaders and educators for their compassion and dedication, and that he had been honored to service as board member.

President Campbell requested a standing ovation for both of these departing board members.

Chancellor Glasper also expressed appreciation to the two members for their service. He remarked that numerous roasts receptions have been held for Mrs. Rosenthal, however, Mr. Crowley had avoided any being held for him. The last few years have been challenging times and these two board members have greatly assisted the transition by the District.

CHANCELLOR'S REPORT
Chancellor Glasper commented that this evening there would be a series of personnel actions impacting the District and that it was still unknown what the total impact of what might happen. He further stated that the state legislature was not able to agree to hold a special session to discuss budget cuts during the remainder of 2008. As a result, the District will not know the specific effect of any budget cuts until January or February. He encouraged everyone to look for ways to work as efficiently as possible and further economize to get thru these difficult times as it might be four or five years before we work through these tough times.

The Chancellor also commented that he had attended a Project Challenge event the week before during which a new facility in Queen Creek had been dedicated in honor of Bill Shover, former Arizona Republic Newspaper executive.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
The Faculty Executive Council presented Mrs. Rosenthal and Mr. Crowley plaques in acknowledgement of their service to the Maricopa Community Colleges.

EMPLOYEE GROUP REPORTS
PSA President Stephen Zipperer expressed appreciation to Mrs. Rosenthal and Mr. Crowley for their service to the organization.

AACHE Member Dr. Cleopatria Martinez offered thanks on behalf of this organization to Board Members Rosenthal and Crowley for their years of service to the Maricopa District. She also offered the following comments pertaining to the reduction in force actions taken most recently:

"President Campbell, Members of the Governing Board, Members of CEC, Distinguished Guests,

The Maricopa Chapter of the Arizona Association of Chicanos for Higher Education (AACHE) recommends that the pending reduction in force at Scottsdale Community College be removed as a governing board action item. We are fully aware of the need to reduce costs across the district during these difficult economic times. We see that Chancellor Glasper’s efforts are directed to making the Maricopa Colleges the best in the nation. Recognizing that we have compassionate leaders and educators, AACHE has four recommendations for these times when the drastic action of reducing in force may need to be implemented:

1. Allow RIF employees to transfer to open positions at one of the colleges or the district office.

2. Allow RIF employees to have alternative schedules (i.e. allow them to go on unpaid leave of absence, allow them to have reduced hours) as opposed to terminating the employees.

3. The Maricopa College District values diversity, so make a special effort to not lay off Minority Student Specialists because of the negative impact this will have on students.

4. Notify potential RIF employees when there is a “strong possibility they may be part of a reduction in force” so that they may participate in finding an alternative course of action. The SCC employees being RIFed were notified Thursday that the Governing Board would act upon their termination on the following Tuesday.

Thank you for your consideration."

AACHE President Ernesto Escobedo came forward and offered the following comments:

"Governing Board and Chancellor’s Executive Council, The purpose of the Arizona Association of Chicanos for Higher Education is to represent the interests of the Chicano/Latino/Hispano employees and students within the Maricopa Colleges. From time to time AACHE submits policy recommendations to the Chancellor and the Governing Board on salient academic issues, which impact Latinos who work and study within the Maricopa Colleges.

Maricopa County is becoming a more bilingual, bicultural community, which is manifested within the Maricopa Colleges. With the present Latino faculty becoming eligible for retirement, AACHE has identified faculty diversity as a critical issue for the District. The increasing Latino population requires that the Maricopa Colleges hire faculty and staff who identify with Latino cultural characteristics. The decreasing number of Latino faculty and staff is of high concern to MCCCD AACHE. Students need faculty and staff who speak their language and understand their culture. This instructional reality should be incorporated into District hiring qualifications. AACHE is ready to help college presidents and faculty leadership with this recommendation.

Planning for the future is important. Up to date demographic information should be available on the Maricopa Colleges home page to help college presidents and managers set hiring and retention goals. Anyone would be able to assess from the statistical data which colleges need to increase hiring of Latino faculty and staff. Governing board action items, which decrease the number of Latinos who work in academic support areas, will have a negative impact on the academic progress of Latino students. When financial exigency exists, which was recently announced by the Chancellor, all alternatives to reducing costs should be considered before implementing reduction in force measures."

VICE CHANCELLOR REPORTS
There were no reports.

COLLEGE REPORTS

The following reports were made:

• Dr. Paul Dale, Interim President of Paradise Valley Community College, introduced David Barney, coach of the college's men's cross country team, which recently won the national championship. The coach introduced team members Eric Harasyn, Tailhar Hasson, George Alex, Aaron Sherf, Jeremy Sudbury, Denis Patrick and Marcos Bailon.

• Dr. Anna Solley, President of Phoenix College, introduced Dennis Shaw, retired Mathematics Department Professor, whose faculty emeritus distinction was part of the Board’s agenda for approval. She highlighted his many accomplishments and commented that he was always conscious to include adjunct faculty as well as reaching out to high school instructors. He took a personal interest in his students and cared for them individually; meeting some very early in the morning to help them be successful (especially the Calculus students). He held his students to high expectations--and was available to help them meet those expectations. In the department, he has always been a team player. Mr. Shaw always tried to serve the faculty and administration to the best of his ability.

STUDENT LIFE REPORTS
Phoenix College student leaders told the Board about their group's activities during the semester, including homecoming activities, fundraising and AIDS/HIV education programs. The students, Patrick Paul and Tony Sanchez, were introduced by Kelly Loucy, PC's Director of Student Life and Leadership.

STRATEGIC CONVERSATION FOLLOW-UP REPORT
Dr. Linda Thor, President of Rio Salado College, told the Board that a "strategic conversation" honoring retiring Board member Linda B. Rosenthal held in November was attended by 125 guests. The evening included the distribution of an off-white paper dedicated to the efforts of Mrs. Rosenthal during her years of service to the organization and many jokes, and good food. In addition, she said that $10,195 had been donated to an endowed scholarship in honor of Mrs. Rosenthal.

AADGB REPORT
Mrs. Rosenthal reported that a meeting had been held December 3. Members reviewed the ACCT Grant Proposal to review their trustee handbook, and they also reviewed their mission statement and bylaws. Goals for 2009 were discussed and each member reported on election results for their districts.

LEGISLATIVE UPDATE
Page Gonzales, Associate Director of Government Relations, provided the following report:

"Overview of the election results as they relate to the Senate and House Chambers as well as leadership elections and committee assignments.

I will also provide you with some information related to the budget crisis and the upcoming session.

For the 49th Legislature:

The House
Republicans: 35 New Members: 14
Democrats: 25 New Members: 6

The Senate
Republicans: 18 New Members 5
Democrats: 12 New Members: 2

House
Republican leadership (new team)
Kirk Adams, Speaker
Jack Brown- asst. min. leader (rural interests)
John McComish, Majority Leader
Andy Tobin, Majority Whip

Democrat leadership (all from Central Phx)
David Lujan, Minority Leader
Kyrsten Sinema, Assistant Minority Leader
Chad Campbell, Minority Whip

Senate
Republican leadership (new team)
Bob Burns, President
Chuck Gray, Majority Leader
Pam Gorman, Majority Whip

Democrat leadership
Jorge Garcia, Minority Leader
Rebecca Rios, Assistant Minority Leader
Linda Lopez, Minority Whip

House:
Appropriations
Rep. Kavanagh, Chair
Rep. Biggs, Vice Chair

Education
Rep. Crandall, Chair (6/10 of the committee mem
bers are newly elected legislators)

Senate:
Appropriations:
Chair: Russell Pearce, R-18
Vice Chair: Al Melvin, R-26

Education, Accountability and Reform:
Chair: John Huppenthal, R-20
Vice: Linda Gray, R-10

President Bob Burns- is encouraging members to limit their bill introductions and asking committee chairs to not have hearings on policy issues until the budget is resolved. This may sound like a tall task but interestingly this is not an election year so a clear focus on the budget may be in the cards.
Another interesting point is that President Bob Burns has utilized his ability to name himself as Senate Rules chair. This has not been done for years and is believed be a way to ensure that all bills are halted in order to come to a budget agreement. Which is a segue into …the state budget deficit.

Finally, the State budget deficit for this fiscal year-09 is $1.2 billion and for next fiscal year, could be upwards of $3 billion depending on the solutions they find for 09. At this point, everything is on the table for possible reduction. The community colleges may suffer cuts to state aid as well as reductions to funds we utilize including nursing and adult education funds.

As you know – for weeks now – meetings have occurred between the legislative and executive branch for a special session to deal with at least ½ of the current deficit. Friday night , current legislative leadership sent a letter to the governor stating that “they reached the point where any practical opportunity to hold a special session has evaporated. It simply remains unclear when the two legislative chambers and the executive would have been able to finalize a genuine agreement and begin the process of briefing members.” The Governor immediately shot back stating that the inability of current legislative leadership to convince members to come back to Phoenix for a special session in December to pass at least this partial fix is discouraging. Contrary to their letter, however, time has not mysteriously “evaporated.” If they had the political will, they could do it.

In closing, the incoming Governor Jan Brewer will likely work with the legislature closely and we may be closer to a 100 day session than we have seen in recent years."

AWARDS AND RECOGNITIONS
There were no awards or presentations.

APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.

MOTION NO. 9521
Linda Rosenthal moved that the Governing Board agenda be approved. Motion approved 5-0.

President Campbell requested a motion to approve the Consent Agenda.

The following items were included on the Consent Agenda:

A.1 APPROVAL OF THE MINUTES OF THE NOVEMBER 12, 2008 MONITORING RETREAT AND THE NOVEMBER 25, 2008 REGULAR GOVERNING BOARD MEETING

B.1. APPROVAL OF FACULTY EMERITUS DISTINCTION – PHOENIX COLLEGE - Faculty Emeritus Distinction to Mr. Dennis Shaw.

B.2. APPROVAL OF SUSTAINABILITY RESOLUTION - adopt this statement of resolution regarding sustainability.

B.3. APPROVAL OF GCC COUNSELING/CAREER SERVICES CENTER NAMING - approve the naming of the Counseling and Career Services Center building at Glendale Community College as The Dr. Joseph Griego Counseling and Career Services Center building.

C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – approve the proposed personnel actions with addendum.

D.1. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KJZZ) - accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $414,131. Approval of the two-year allowable expenditure period is requested for October 1, 2008 through September 30, 2010.

D.2. APPROVAL OF CORPORATE TRAINER FOR FORD MOTOR COMPANY – GLENDALE COMMUNITY COLLEGE - approve a one-year extension of the contract agreement in the amount of $87,324 to provide technical training for Ford Motor Company dealership automotive technicians throughout the state. This contract agreement is between Ford Motor Company and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2009 – December 31, 2009.

D.3. APPROVAL OF SUBAWARD AGREEMENT BETWEEN PENNSYLVANIA STATE UNIVERSITY AND MCCCD (MARICOPA ADVANCED TECHNOLOGY EDUCATION CENTER) - approve the subaward agreement between Pennsylvania State University and Maricopa Advanced Technology Education Center (MATEC). This subaward agreement is for grant number DUE-0802498 from the National Science Foundation for the National Center for Nanotechnology Applications and Career Knowledge (NACK). The effective dates for this subaward are September 15, 2008 through August 31, 2010. The amount of funding is $191,813.

D.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND SNOWFLAKE UNIFIED SCHOOL DISTRICT – CCNA – approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Snowflake Unified School District on behalf of Snowflake High School (Local Academy) for the 2008-2009 fiscal years. This agreement is for training and support services for the CCNA* curriculum to be provided to the aforementioned Cisco Local Academy for an annual participation fee of $1,500.00.

D.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND SNOWFLAKE UNIFIED SCHOOL DISTRICT – SC - approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Snowflake Unified School District on behalf of Snowflake High School for the 2008-2009 fiscal years. This agreement is for training and support services for certain SC* curriculum to be provided to Snowflake High School as a Cisco Local Academy for an annual participation fee of $850.00.

D.6. APPROVAL OF AGREEMENT FOR DUAL ENROLLMENT WITH CHARTER SCHOOL – FOOTHILLS ACADEMY COLLEGE PREPARATORY - authorize entry into an agreement on behalf of its colleges with the charter school listed below for their dual enrollment program.

Charter Schools
Foothills Academy College Preparatory

D.7. APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS – approve the proposals as submitted.

D.8. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KBAQ) - accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $199,178. Approval of the two-year allowable expenditure period is requested for October 1, 2008 through September 30, 2010.

E.1. APPROVAL OF AMENDMENT TO SUBLEASE AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS FOR NORTHERN ARIZONA UNIVERSITY ANDMESA COMMUNITY COLLEGE - approve the following:

(1) An amendment revising the Sublease Agreement effective June 1, 2007, and
(2) The expenditure of $77,533.44 to Northern Arizona University (NAU) as identified in the aforementioned amendment

E.2. APPROVAL OF LEASE AGREEMENT BETWEEN UNIVERSITY OF INCARNATE WORK AND ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve a lease of real property located at 3000 N Dysart RD, Avondale, AZ 85323-1000 at Estrella Mountain Community College (EMCC). The lease agreement between the University of Incarnate Word (UIW) and MCCCD, on behalf of Estrella Mountain Community College commits 130 square feet of administrative office space at the EMCC campus, specifically Komatke Hall room 139A, as the rented space.

E.3. APPROVAL OF CONTRACT FOR PROVISION OF ONLINE CONSORITUM SERVICES - authorize a contract with a vendor to provide online distance learning services for a fee.

E.4. APPROVAL OF GMP AWARD FOR NEW PUBLIC SAFETY BUILDING AT GLENDALE COMMUNITY COLLEGE - approve a Guaranteed Maximum Price (GMP) in the amount not to exceed Seven Million Five Hundred Twenty Thousand Dollars ($7,520,000) to FCI Constructors, Inc. for the construction of the new Public Safety Building at Glendale Community College

MOTION NO. 9522
Linda Rosenthal moved for approval of the Consent Agenda. Motion approved 5-0.

V.B.4 APPROVAL OF VOTING FOR PUBLIC ELECTIONS – VOTER RESPONSIBILITY POLICY CHANGES - adopt the proposed changes to the policy on Voting for Public Elections. The current Board Policy language that appears in the All Employee Manual and the Blue Book is based upon old statutory language. A.R.S. §16-402 allows an employee to have 3 consecutive hours of time to vote. The change is necessary in order to bring internal policy up to date with current statute.

MOTION NO. 9523
Linda Rosenthal moved for approval of Item V.B.4, Voting for Public Elections – Voting Responsibility Policy Changes. Motion approved 5-0.

V.B.5 APPROVAL OF TUITION AND FEES POLICY OUTSTANDING DEBT POLICY CHANGES - adopt the proposed changes to the Tuition and Fees Policy. The proposed amendments seek to outline the limited instances where enrollment debt holds may be lifted. The amendments also seek to carry out the holds in a manner that protects assets. While the language rests in the Catalog Common Pages (which are generally submitted through administrative regulation process for amendment), this item in particular is identified as an area under our governance structure where the Board has final authority to approve.

MOTION NO. 9524
Linda Rosenthal moved for approval of Item V.B.5, Tuition and Fees Policy Outstanding Debt Policy Changes. Motion approved 5-0.

V.B.6 APPROVAL OF CIVIC RESPONSIBILITY AND GLOBAL ENGAGEMENT OUTCOMES STATEMENT - adopt the proposed
OUTCOME statements for Civic Responsibility and Global Engagement. The current MCCCD mission statement was revised in 2004 to include Civic Responsibility and Global Engagement. The specific OUTCOMES for these two areas were identified as part of strategic conversations that included students and external constituents, as well as the collection of feedback from the internal Maricopa community. Adoption of the attached outcome statements will serve to identify the deliverables for stakeholders in these two mission areas.

MOTION NO. 9525
Linda Rosenthal moved for approval of Item V.B.6, Civic Responsibility and Global Engagement Outcomes Statement. Motion approved 5-0.

(VI.A.)
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2008

Expenditure analysis indicates 33.8% of the budget has been expended this year as compared to 35.1% expended at this same point in time last year. 30.9% of the budget remains unexpended or unencumbered compared to 29.3% in the prior year. Revenue analysis indicates that $202.7M of the budget has been recognized. The projected fund balance will increase by ~$0.6 million this fiscal year and the projected ending fund balance for June 2009 is $102.5M.

NEXT MEETINGS:
President Campbell announced that the next Governing Board Meetings would be a Meeting on January 13, 2009 at 5:30 p.m. for swearing in of
new board members and election of officers and a Regular Board Meeting on January 27, 2009 at 6:30 p.m.

ADJOURNMENT
The meeting adjourned at 7:28 p.m.

———————————
Colleen Clark
Governing Board Secretary