Minutes 12/12/2000

GOVERNING BOARD
December 12, 2000
MINUTES

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Gene Eastin, President
Donald R. Campbell, Secretary
Nancy Stein, Member
Linda B. Rosenthal, Member
ABSENT - Ed Contreras, Member

ADMINISTRATION
Fred Gaskin
Raul Cardenas
Phil Randolph
Anna Solley
Rufus Glasper
Ron Bleed
Pete Kushibab
Gina Kranitz
Larry Christiansen
John Cordova
Art DeCabooter
Stan Grossman
Homero Lopez
J. Marie Pepicello
Fred Gaudet
Carol Scarafiotti for Linda Thor
Tessa Martinez Pollack
Maria Hesse for Arnette Ward

STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by President Gene Eastin.

EXECUTIVE SESSION
There was no executive session.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
No citizens came forward.

BOARD MEMBER REPORTS

1. Linda Rosenthal - no report.

2. Don Campbell - no report.

3. Nancy Stein reported that she attended Madrigal Holiday Feast at Mesa Community College.

5. Gene Eastin - no report.

CHANCELLOR'S REPORT
Dr. Gaskin recognized Dr. Homero Lopez for being with the district for twenty-five years and Dr. Linda Thor for being the president of Rio Salado College for ten years.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty Association President Rosemary Kessler expressed appreciation for a successful semester and support received that has resulted in positive outcomes for faculty. Current membership is the highest level in the history of the Faculty Association. Appreciation was also extended to Mr. Eastin for his service as board president.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Dr. Gina Kranitz introduced Coach Dave Barney who recognized members of the Paradise Valley Community College cross country team for their participation in the National Invitational Tournament held in Lubbock, Texas. The women's team finished fourth and the men's team finished second in the competition.

STUDENT GOVERNMENT REPORTS
There were no reports.

STATE BOARD REPORT
There was no report.

ACCA/AADGB REPORT
There was no report. No meeting had been held.

AWARDS AND RECOGNITIONS
Dr. Tessa Martinez Pollack recognized the Glendale Community College Gauchos football team and the athletic staff for winning the NJCAA football championship. She noted the value of athletics in drawing students toward quality academic programs, and shared that 65 of the 75 students on the original roster were from Maricopa high schools. Present were four of the athletes who are honor students.

APPROVAL OF THE AGENDA
President Eastin requested a motion to approve the agenda.

MOTION NO. 9003
Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 4-0.

 

CONSIDERATION OF CONSENT AGENDA
President Eastin asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested that items C-1 and G-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the November 28, 2000 meeting.

(D-1) CURRICULUM - Approve the curriculum proposals which had been processed through all procedures established by the Maricopa County Community colleges and the State Community College Board.

(D-2) AGREEMENT WITH PHOENIX UNION HIGH SCHOOL DISTRICT FOR SERVICES PROVIDED BY THE CUSTOMIZED TRAINING INSTITUTE AT PHOENIX COLLEGE - Approve a one-year contract with Phoenix Union High School District No. 210 for training services provided by the Customized Training Institute at Phoenix College. Included in the agreement is an option of two one-year renewals based on performance review and funding.

(D-3) SOUTHEAST VALLEY NEIGHBORHOOD LEADERSHIP COLLEGE - Approve a renewal of an intergovernmental agreement (IGA) for FY 2000-01 between Chandler-Gilbert Community College and the Town of Gilbert in support of the Southeast Valley Neighborhood Leadership College (SVNLC). This unique partnership is a collaborative effort to create community leaders by providing training to local citizens on how to be effective community advocates in local homeowner associations. These groups are a vital part of the fast growing Gilbert community. The purpose of the Neighborhood Leadership College is to train and educate citizens (students) in neighborhood community leadership through non-credit classes conducted at CGCC.

(D-4) INTERGOVERNMENTAL AGREEMENT BETWEEN MCCD AND CITY OF PHOENIX HUMAN SERVICES DEPARTMENT/HEAD START PROGRAM - Approve an intergovernmental agreement for $50,000 from the City of Phoenix Human Services Department. Under the IGA, the Human Services Department will pay MCCCD for tuition, supplies, and appropriate fees for Head Start Program staff of agencies that are contracted to provide Head Start Program services. The IGA covers expenses from September 1, 2000 - March 31, 2001.

(D-5) GENERAL MOTORS TRAINING CENTER - GLENDALE COMMUNITY COLLEGE - Approve a one-year extension of the contract agreement in the amount of $420,923 to provide technical training and assessment for General Motors dealership automotive technicians throughout the state. This contract agreement is between Raytheon Systems Company, on behalf of General Motors Corporation and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2001 - December 31, 2001.

(D-6) CORPORATE TRAINER FOR FORD MOTOR COMPANY - GLENDALE COMMUNITY COLLEGE - Approve a one-year extension of the contract agreement in the amount of $74,450 to provide technical training for Ford Motor Company dealership automotive technicians throughout the state. This contract agreement is between Ford Motor Company and the Maricopa Community College district through THE INSTITUTE for Business, Industry and Technology at Glendale community College. The contract period will be from January 1, 2001 - December 31, 2001 to provide technical training and assessment for General Motors dealership automotive technicians throughout the state. This contract agreement is between Raytheon Systems Company, on behalf of General Motors Corporation and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2001 - December 31, 2001.

(D-7) 2001 - 2002 SABBATICAL RECOMMENDATIONS - Approve sabbatical leaves for 2001-2002 as recommended.

(D-8) PROPOSED SECTION 504 POLICY AND PROCEDURES FOR GATEWAY COMMUNITY COLLEGE - Approve proposed Section 504 Policy and Procedures for GateWay Community High School as required by Section 504 of the Rehabilitation Act of 1973.

(E-1) CONTRACT AWARD FOR MEDIA/PSYCH REMODEL AT MESA COMMUNITY COLLEGE - Approve awarding a contract in the amount of $1,495,500.00 to W. Johnson Construction Co. for the remodel of the Media/Psych Building at Mesa Community College.

(E-2) CONTRACT AWARD FOR SOCCER PRACTICE FIELD AT PARADISE VALLEY COMMUNITY COLLEGE - Approve awarding a contract in the amount of $140,000.00 to Nickle Contracting, LLC for the construction of the Soccer Practice Field at Paradise Valley Community College.

(E-3) UTILITY EASEMENT FOR UNDERGROUND ELECTRICAL FACILITIES AT WILLIAMS EDUCATION CENTER - Approve A) Granting an easement to Salt River Project (SRP); B) Forwarding this item for State Board action; and C) Forwarding this item for Federal Government action.

MOTION NO. 9004

Don Campbell moved that the Consent Agenda be approved with the exception of items C-1 and G-1. Motion carried 4-0.

(B-1) PROPOSED CHANGES TO MARICOPA GOVERNANCE POLICIES - Adopt the proposed policy changes that include: expanding the description of the board's legal and fiduciary duties, establishing that board policies are reviewed annually to ensure that they are current, the creation of a new policy title for existing language, as well as the establishment of the method and frequency for monitoring board policies. Linda Rosenthal recommended that the proposed changes be modified to reflect the additions the word "annually" under the monitoring frequency for the following policy titles: "Financial Condition," No. 7. and "Asset Protection," No. 9.

MOTION NO. 9005

Linda Rosenthal moved that the Governing Board adopt the proposed policy changes that include: expanding the description of the board's legal and fiduciary duties, establishing that board policies are reviewed annually to ensure that they are current, the creation of a new policy title for existing language, as well as the establishment of the method and frequency for monitoring board policies, with the additions the word "annually" under the monitoring frequency for the following policy titles:
"Financial Condition," No. 7. and "Asset Protection," No. 9. Motion carried 4-0.

(C-1) EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND SEPARATIONS - Approve the personnel actions as presented. Nancy Stein noted that the retirement of Ann Adams, past assistant to the governing board, was included in the item. She recognized the service Mrs. Adams provided to the governing board and the district during her employment

MOTION NO. 9006

Linda Rosenthal moved the Governing Board approve the personnel actions as presented. Motion 4-0.

(C-2) FLEX CREDIT BENEFIT PROPOSAL FY 2001-2002 - Approve EBAC's recommendation for implementation of the Flex Credit Benefit Proposal to be effective July 1, 2001. Dianne Johns provided information regarding the role of providing family benefits in relation to staying competitive in the job market, a brief history of the cost and funding for flex benefits, and the growing cost of health benefits in relation to salaries provided to employees. In the last year there was a 10 percent increase in the cost of health coverage, and another 12 percent increase will occur in the next year. No dollars have been added to the flex benefit budget since 1993. Mrs. Rosenthal expressed concern regarding the difference of benefit dollars recommended for single employees in relation to the benefit dollars recommended for those employees with families. Mrs. Stein requested that other ways of addressing the issue be looked into. Dr. Campbell noted that the system is attempting to balance benefit coverage provided to the number of people involved, whether single or family coverage. Per the request of the Board, Dr. Randolph will provide an analysis of the numbers involved, and look at a faster way to increase the decrease of cashouts. Other models of community college benefit plans will be looked at regarding providing family coverage. Mr. Eastin asked for a motion to table the item and remand it back to Dr. Gaskin. Dr. Gaskin indicated that a report will be provided, but noted that the competition for the district are large urban colleges - those institutions whose benefit models would be the comparable models for Maricopa.

MOTION NO. 9007

Linda Rosenthal moved that Governing Board table Item C-2, Flex Benefit Proposal - FY 2001-2002 and remand it back to Dr. Gaskin for further analysis and reporting. Motion carried 3-1. Don Campbell was opposed.

(F-1) PROPOSED AMENDMENT TO ASSET PROTECTION BOARD POLICY TITLE - Adopt the proposed change to its Asset Protection policy, to read as follows (Changed language in capital letters):

The Chancellor shall keep assets protected and scrupulously maintained by avoiding unnecessary risks. Accordingly he or she shall:

8. Avoid entering into the following types of agreements by the district without Governing Board approval:

I. Agreements that by law must have Governing board OR State board approval, EXCEPT THAT THE DISTRICT MAY ENTER INTO COOPERATIVE PURCHASING AGREEMENTS WITH OTHER PUBLIC ENTITIES WITHOUT GOVERNING BOARD APPROVAL.

MOTION NO. 9008

Linda Rosenthal moved that the Governing Board Adopt the proposed change to its Asset Protection policy, to read as follows (Changed language in capital letters): The Chancellor shall keep assets protected and scrupulously maintained by avoiding unnecessary risks. Accordingly he or she shall:

8. Avoid entering into the following types of agreements by the district without Governing Board approval:

I. Agreements that by law must have Governing board OR State board approval, EXCEPT THAT THE DISTRICT MAY ENTER INTO COOPERATIVE PURCHASING AGREEMENTS WITH OTHER PUBLIC ENTITIES WITHOUT GOVERNING BOARD APPROVAL. Motion carried 4-0.

(G-1) NETWORK ELECTRONICS AND PHONE SYSTEM - MESA COMMUNITY COLLEGE AT RED MOUNTAIN - Approve an award of a contract for the Cisco network electronics and phone system for the Mesa Community College at the Red Mountain campus to Calence in the amount of $527,787. This contract is to be awarded under Arizona State Contract AD 000187-003. Mrs. Stein thanked Lionel Diaz and Mary Vanis for providing answers to her questions regarding the item at the CDAC meeting held earlier in the day.

MOTION NO. 9009

Linda Rosenthal moved the Governing Board approve an award of a contract for the Cisco network electronics and phone system for the Mesa Community College at the Red Mountain campus to Calence in the amount of $527,787. This contract is to be awarded under Arizona State Contract AD 000187-003. Motion carried 4-0.

INFORMATION ITEMS

(VI.A.) Administrative Leave Policy
(First Reading)

(VI.B.) Special Meeting with Employee Groups
Discussion was held regarding the need for a meeting to be held for employee group leaders to present to the Governing Board their policy negotiation issues in regard to their wages and policy proposals. Also discussed was the fifteen minute time frame given to each group to make their presentation. It was noted that the Board will only hear the proposals and there will be no discussion between the Board and the employee group leaders at this meeting. The board assistant was requested to find a date when board members will be available for such a meeting in January 2001.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For Five Months Ended November 30, 2000

NEXT BOARD MEETING
The next Governing Board meeting will be held on January 9, 2001

ADJOURNMENT
The meeting adjourned at 7:12 p.m.

________________________________
Donald R. Campbell
Governing Board Secretary