DECEMBER 13, 1994
An executive session convened at 6:00 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
GOVERNING BOARD Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member
Paul A. Elsner,William Waechter, Alfredo G. de los Santos Jr.,Dan Whittemore, Janice Bradshaw
Ron Bleed, Raul Cardenas, Bill Holt for Larry Christiansen,John Cordova, Irwin Noyes for Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip,Arnette Ward
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Linda B. Rosenthal
President Rosenthal called for a motion convening an executive session, notice having been previously given
MOTION NO. 8331
Donald R. Campbell moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:05 p.m.
President Rosenthal acknowledged administrative substitutions, William Holt for Larry Christiansen and Irwin Noyes for Art DeCabooter. President Rosenthal introduced Elizabeth Thelen, trustee from the Laramie County Community College in Cheyenne, Wyoming.
No one requested to speak.
Chancellor Paul Elsner reported on the State Board meeting in Tucson and the situation relating to the relocation of Chandler Gilbert Community College Aviation program to the Williams Air Force Base site. Cochise County Community College District has requested the State Board designate Cochise College as the primary/sole community college provider of aviation programs in the State of Arizona. Dr. Elsner briefly explained current negotiations and legislative concerns. Dr. Elsner reported on legislative committee appointments and attendance at a Lifelong Learning Conference in Italy.
There was no report.
STATE BOARD REPORT
There was no State Board meeting this month.
There was no AADGB meeting this month.
There was no report.
BOARD MEMBER REPORTS
Governing Board members reported as follows:
1. Nancy Stein attended the presentation by Linda Rosen on mathematics education reform.
2. M. Grant Christensen - deferred report.
3. Roy C. Amrein - no report.
4. Donald R. Campbell attended the CAUSE Conference in Orlando, Florida. Dr. Campbell recommended that one of the speakers, Jennifer James, be invited to participate as an Honors Forum speaker at MCCCD.
5. Linda B. Rosenthal attended the Phoenix College Football Awards Dinner, the Gateway Community College Holiday Buffet, and a meeting of the Ford Foundation's National Center for Urban Partnerships in New York City.
Linda B. Rosenthal extended holiday greetings to the faculty, on behalf of the Governing Board. Faculty President Freddie Antilla commented on the goals of the District Faculty Association. An increase in the Faculty Association's visibility and activities was accomplished in 1994 through the Tools for Schools Drive, the direct mail campaign for the MCCCD capital campaign, faculty political action committee involvement, and in dialogues with other institutions. A goal for 1995 is to increase participation of faculty in the decision-making process.
Dr. Antilla expressed, on behalf of the faculty, wishes for a safe and restful holiday for members of the Governing Board and all other District employees.
There were no reports.
Marie Pepicello, President of Phoenix College, reported on athletic awards and accomplishments by Phoenix College students. Bill Holt, Dean of Instruction at Mesa Community College, reported that Dr. Mike Sims was awarded one of the two Wayne McGrath Distinguished Faculty Awards for 1994.
There were no reports.
REWARDS & RECOGNITION
There were none presented.
Linda B. Rosenthal read the following statement for M. Grant Christensen, retiring Governing Board member:
"Tonight will be the last official meeting that I will participate in as a Governing Board member. In January, I will appear until Mr. Contreras is sworn in. As I leave the Board, I want to express my gratitude for the privilege I have had to serve.
The people that I have met and worked with have become one of the joys of that service. Our administrators are wonderful. I consider Paul to be the best chancellor in the country. He has assembled an executive group whose leadership and ability have built this District to a position of excellence. We have the finest of faculty and all of the other employees are dedicated and capable. The purpose of our existence is to serve the students we have and will have in the future. The purpose of the recent successful bond election was to continue to provide accessible and affordable opportunities of education for the present and the future students in Maricopa County.
The changes and the growth of this district have been remarkable. We are now a ten college system. In January of 1979 when I came to the Board, we had an established five colleges, and Rio had been approved a few months earlier, but was truly an infant struggling to find its way. That year we approved South Mountain. Since then we have added Paradise Valley, Chandler-Gilbert, and Estrella Mountain, all of whom I was involved with from the purchase of the land, to planning and developing the colleges. Paradise Valley and Chandler-Gilbert were built during the four years I was off the Board.
The growth of the system has more than doubled. Our present enrollment is now larger in FTSE than our total enrollment in 1979. Only three of our present administrators were with us then: Paul, Alfredo, and Janice. Only two of our presidents were here at that time: John Waltrip at Glendale and Art DeCabooter at Scottsdale.
Some people do not fully understand some of the restrictions on the Board. We must approval all expenditures. Our statutory power restricts us so that we cannot spend more than our anticipated income. The recent action of the Board to establish a specified reserve amount will turn out to be a blessing to the District. This statutory limitation led to the most difficult vote that I have taken during my 12 years of service. That vote of course, was to vote to impose a tuition on students and was necessitated by economic reality.
In conclusion, thanks again for the opportunity to serve, to meet and work with so any dedicated wonderful people. I desire only the best for the District. I leave a stable, dedicated and competent Board. Thanks to all of you."
APPROVAL OF AGENDA
Approval of the agenda was recommended.
MOTION NO. 8332
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience.
Nancy Stein requested that items B-1, C-2 and C-3 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(A-1) MINUTES - approval of the minutes of the November 22, 1994 meeting.
(B-2) SABBATICAL RECOMMENDATIONS FOR 1995-96 - approval of the list of sabbatical leaves for 1995-96.
(C-1) CURRICULUM - approval of the curriculum.
(C-4) SCOTTSDALE COMMUNITY COLLEGE EGYPTIAN TOUR - conceptual approval of a 12-day tour of Egypt in Winter 1995 to focus on the study of the cultural and historical aspects of Egypt.
(C-5) PHOENIX COLLEGE STUDENT EXCHANGE TO SISTER COLLEGE IN HIMEJI, JAPAN - conceptual approval of the first exchange of Phoenix College students to the sister college in Himeji, Japan, May 18-June 3, 1995, to include classroom instruction, field trips, tours of historic and cultural places, events and other activities.
(C-6) GENERAL MOTORS TRAINING CENTER (GMTC) GLENDALE COMMUNITY COLLEGE (GCC) - approval of an agreement between the College Training Network and the Maricopa Community College District, to be managed by The Institute for Business, Industry and Technology at Glendale Community College for the General Motors Corporation Spanish-speaking AC-Delco corporate trainer position at the GM Training Center in Thousand Oaks, California, from January 1, 1995 through December 31, 1995.
(C-7) CORPORATE TRAINER FOR FORD MOTOR COMPANY - approval of an extension of the agreement between Ford Motor Company and the Maricopa County Community College to be managed by The Institute for Business, Industry and Technology at Glendale Community College to provide a Corporate Trainer to train Ford Motor Company dealer technicians, from January 1, 1995 to December 31, 1995.
(C-8) THE FOUNDATION COALITION ENGINEERING CURRICULUM REFORM PROJECT - acceptance of the Foundation Coalition Engineering Curriculum Reform Project Award of $289,000 to Mesa and Glendale Community Colleges from the National Science Foundation Engineering Education Coalitions Program.
(D-2) PRIOR YEAR COMMITMENTS FOR FY ENDED 06/30/94 - approval of prior year commitments for FY ended June 30, 1994.
(D-3) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 11/10 and 11/23/94
Accounts Payable: 11/02, 11/03, 11/04, 11/07, 11/08, 11/09, 11/10, 11/14, 11/15, 11/16, 11/17, 11/18, and 11/21/94
(E-1) COLLEGE MISSION STATEMENTS - confirmation of the Mission Statements of Phoenix College, Paradise Valley Community College and Mesa Community College as follows: Phoenix College is a comprehensive community college responsive to the changing needs of the community and to individuals pursuing academic, occupational, developmental and personal enrichment goals. The College is dedicated to providing quality educational courses, programs and support services; The Mission of Paradise Valley Community College is to provide lifelong learning opportunities through effective and accessible instructional programs and student services. These programs and services are continuously evaluated and improved to meet the needs of students, business and the community.; and Mesa Community College is a multipurpose institution of higher education that: Provides opportunities for lifelong learning to a diverse student population. Promotes excellence in teaching, learning and service. Encourages collaboration among its students, faculty, staff and community, within a multicultural world.
(E-2) STRATEGIC GOALS - adoption of the following Strategic Goals: In order to carry out our Mission and achieve our Vision, the following are the Goals of the Maricopa County Community College District Governing Board, adopted December 13, 1994. I. Enhance the creation of a student-centered learning environment which:
- fosters personal development
- provides essential skills and relevant knowledge students need to achieve success
- serves as an innovative model for cultural diversity in a changing global environment
- ensures access to technology
II. Collaborate with our many communities to understand and satisfy their needs and expectations to provide quality educational services within available resources. Particular emphasis must be given to the growing at-risk and senior communities.
III. Proactively identify and resolve issues associated with the roles, responsibilities and authorities of federal, state and local governmental entities, as well as accrediting agencies.
IV. Increase our financial stability by seeking and obtaining new sources of revenue in order to remain a competitive provider of quality educational services.
V. Promote a work environment which fosters cooperation and collaboration among our faculty and staff and enables them to better serve our communities.
MOTION NO. 8333
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items B-1, C-2, and C-3. Motion carried 5-0.
(B-1) FACULTY/MANAGEMENT/ADMINISTRATIVE - William Waechter recommended approval of the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations. Nancy Stein inquired about the temporary appointment on page 3. This position will be posted and filled permanently.
MOTION NO. 8334
Roy C. Amrein moved that the Governing Board approve the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations. Motion carried 5-0.
(C-2) AMENDMENT TO 1995-96 ACADEMIC CALENDAR - Alfredo G. de los Santos Jr. recommended that the 1995-96 Academic Calendar for Maricopa Community Colleges (approved 2/1/94) be amended to reflect a Spring Break the week of Mon-Sun March 11-16, 1996. In response to a comment from Nancy Stein, Dr. de los Santos Jr. will check on an apparent conflict with the dates printed for the end of the Fall semester 1995 and the dates of the examination period.
MOTION NO. 8336
Roy C. Amrein moved that the 1995-96 Academic Calendar for Maricopa Community Colleges (approved 2/1/94) be amended to reflect a Spring Break the week of Mon-Sun March 11-16, 1996. Motion carried 5-0.
William Waechter congratulated the MCCCD faculty for their recommendations for faculty sabbaticals.
(C-3) RIO SALADO COMMUNITY COLLEGE OUT-OF-COUNTY COURSE OFFERING - Linda Thor recommended approval of the offering of MGT 220 by Rio Salado Community College via teleconference to select students in six Arizona counties including Maricopa. In response to a question from Nancy Stein, MGT 220 is a three-credit hour course and will be offered to an estimated 18 students from Maricopa County, 5 each from Pinal, Graham, and Coconino Counties, 6 from Yuma-LaPaz Counties, and 15 from Pima County.
MOTION NO. 8337
M. Grant Christensen moved that the Governing Board, in accordance with SP7-902 of the Arizona State Board procedures, approve offering MGT 220 (Credit Union Finances) by Rio Salado Community College via teleconference to select students in six (6) Arizona counties including Maricopa, class to be held each Tuesday from January 24 through May 9, 1995, from 7:30 a.m. to 9:00 a.m. Motion carried 5-0.
(C-9) PROPOSED POLICY FOR COURSE SUBSTITUTION FOR STUDENTS WITH DOCUMENTED DISABILITIES - Alfredo G. de los Santos Jr. recommended approval of the proposed Policy for Course Substitution for Students with Documented Disabilities.
MOTION NO. 8338
Roy C. Amrein moved that the Governing Board approve the following policy for Course Substitution for Students with Documented Disabilities: "The Governing Board recognizes the need to accommodate students with documented disabilities to the greatest degree possible without compromising the disabled student's course of study or the integrity of any student's degree. The Governing Board authorizes the concept of course substitutions as a means of accommodation under limited circumstances and directs the establishment of an ADA Academic Council to be named by the Chancellor or his/her designee for the purpose of considering course substitutions for students with documented disabilities. Further, the Board directs the Chancellor or his/her designee to develop procedures which address the circumstances under which a disabled student may request a course substitution and the process for requesting same." Motion carried 5-0.
(C-10) GOVERNING BOARD POLICIES FOR CDEC FOR CAPITAL DEVELOPMENT - Alfredo G. de los Santos Jr. recommended adoption of the Policies for CDEC (Procedures removed) for Capital Development. Roy C. Amrein expressed his discomfort with item #4 requiring Governing Board approval on only those items greater than $500,000, and asked why approval of lesser items would considered be a disadvantage to the Governing Board. Marilyn Anderson explained that review of projects over $500,000 is in accordance with State Board requirements and that CDEC would review all projects carefully. Dr. Campbell and Nancy Stein expressed their concern with the limits requiring Governing Board approval on items #4, #5, and #6.
Ed Contreras suggested that a statement be added to the Policy stating that "All policies shall be consistent with policies of the Maricopa County Community College District." Mr. Contreras felt that this statement would better clarify the inclusion of District policy encouraging minority participation. Bil Bruno commented on Bond Election materials which indicated that no new construction would begin without prior authorization of the Governing Board. Mr. Bruno stated that if CDEC does not hold open/public/posted meetings, then it precludes public input.
MOTION NO. 8339
Roy C. Amrein moved that the Governing Board table item C-10, Governing Board Policies for CDEC for Capital Development. Motion carried 5-0.
(D-1) RESOLUTION DESIGNATING OFFICER TO DECLARE OFFICIAL INTENT FOR PURPOSES OF REIMBURSEMENT FROM BORROWING - Dan Whittemore recommended approval of a resolution designating an officer to declare official intent on behalf of the district with respect to reimbursement of qualifying expenditures from General Obligation Bond proceeds pursuant to U.S. Treasury regulations. Chancellor Elsner explained that reimbursement for bond election expenses includes only legal expenses and not campaign expenses. In response to a question from Nancy Stein, the Oracle Project was included as part of the Capital Campaign, although approximately one million dollars is not bond related and will not be paid for from bond proceeds. Nancy Stein asked about the procedure for informing the Board of all expenditures. These will be noted as bond expenditures on the vouchers brought to the Governing Board for approval each month.
Ed Contreras expressed his concern relating to the use of bond proceeds for election expenses. Mr. Contreras asked that capital expenditures and bond issuance expenditures be clearly stated on the documents and asked which budget fund would recieve the reimbursement funds.
Roy C. Amrein suggested that in order to clarify the intent of the action, that reasons be given for Board approval of the resolution, if approved. Donald R. Campbell stated that he would support the item as it was considered a legitimate expense in the 1982 bond election, and that as a county taxpayer, he would be imposing an assessment that he himself would be paying. Nancy Stein expressed agreement with Mr. Contreras' concerns, stated that she could not support the resolution as written, and asked that the item be tabled until wording could be clarified.
Keith Hoskins suggested that in order to avoid losing repayment of agreed on expenditures, the declaration of intent to reimburse does not apply to election costs, and therefore, the resolution could be passed excluding election expenses of $250,000 without foregoing possible future reimbursement of these expenses. Linda B. Rosenthal spoke against removing election expenses from the item, noting that her intention was to reimburse election expenses as part of the cost of running a bond election.
MOTION NO. 8340
Roy C. Amrein moved that the Governing Board approve a resolution designating an officer (Vice Chancellor Administration), to declare official intent on behalf of the district with respect to reimbursement of qualifying expenditures, not to include bond election expenses at this time, from General Obligation Bond proceeds pursuant to U.S. Treasury regulations. Motion carried 3-2. Mrs. Rosenthal and Mrs. Stein were opposed.
(D-4) $104,750,000 SALE OF GENERAL OBLIGATION BONDS - Dan S. Whittemore recommended approval of a resolution ordering a sale of $104,750,000 bonds; and a document authorizing the issuance of order and notice of bond sale.
MOTION NO. 8341
Roy C. Amrein moved that the Governing Board approve a resolution ordering a sale of $104,750,000 bonds; and a document authorizing the issuance of order and notice of bond sale. Motion carried 5-0.
The following information items were distributed to the Governing Board:
(IV-A)VALUES STATEMENT - FIRST READING
(IV-B) BUDGET ANALYSIS REPORT
NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, January 10, 1995 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, January 24, 1995 - 7:00 p.m. - Regular Meeting
There being no further business for discussion, the meeting adjourned at 8:27 p.m.
A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
STRATEGIC CONVERSATION - VALUES - Ron Bleed and Ernie Lara facilitated discussion of the first reading on a District Values Statement. The outcome was to determine what specific activity should be encouraged to ensure our values are understood and demonstrated by our staff and students.
Group discussion focused on the following questions relating to the First Reading of a Values Statement: 1) Is it understood and clear? 2) Are there examples on how it might work? 3) Do you accept it? 4) Is there any value missing?
Group Comments on First Reading:
Concern about discrimination (Last sentence-is that a value?)
Diversity will be valued
What morals or ethics are we using to measure what is right/wrong standards
Risk taking - remove rhetoric
Culture values success
Mean what you say
EMCC values "problem solving"
Reward risk taking
What can we bring to them
Pledge to fairness is difficult to practice
Focus on students commitment
Are we fulfilling the needs of the students?
Students and employees
Wording is not parallel
Accessibility is a value rather
Heading should be changed to accessibility
Process vs outcomes
Value what students bring in
Do not value students only to serve them
Value students because they are human
What they achieve while they are with us
Value humans: employees and students-combine students and employees
Missing value--Value Higher Education
Diversity - more profound statement
Discuss Values on January 24, 1995 following regular Board meeting
Time constraints prevented discussion of specific activities to ensure our values are understood and demonstrated by us. Participants were asked to think about potential activities and be prepared to discuss them at the January 24, 1995 strategic conversation following the regular Governing Board meeting.
The meeting ended at 9:02 p.m.
Roy C. Amrein