Minutes 12/14/1999

A regular meeting and executive session of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Gene Eastin, Secretary, Donald R. Campbell, Member, Nancy Stein, Member, Ed Contreras, Member

ADMINISTRATION
Raul Cardenas, William F. Waechter, Bertha Landrum, Rufus Glasper, Ron Bleed, Pete Kushibabd, Gina Kranitzm Larry Christiansen, John Cordova, Ginny Stahl for Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Linda Thor, Tessa Martinez Pollack, Arnette Ward, Phil Randolph

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

MOTION NO. 8925
Donald Campbell moved that executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
No citizen's came forward.

BOARD MEMBER REPORTS

1. Ed Contreras - no report
2. Nancy Stein reported that she attended an annual event at Scottsdale Community College held in conjunction with the Maricopa Institute for Arts and Entertainment Technology production of "When Icicles Hang." Mrs. Stein also attended the Madrigal Christmas Feast at Mesa Community College, the Holiday luncheon buffet at GateWay Community College, and the first alumni event at Scottsdale Community College.
3. Don Campbell - no report
4. Linda Rosenthal - no report
5. Gene Eastin - no report

CHANCELLOR'S REPORT
There was no report.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Dr. Willie Minor requested the removal of the EBAC item from the agenda and indicated he had signed petitions from faculty members. Mrs. Rosenthal requested that Dr. Minor address the Board on the EBAC item at the time it is presented for comment and consideration.

Dr. Minor introduced Hazel Davis, Chair of the District Library Council. Ms. Davis thanked the Governing Board for their support in the development of an electronic database for students. The database, which was developed as joint effort of librarians districtwide, has added a comprehensive means of providing electronic resources to students including access to newspapers and magazines. A video was shown which included the feedback from students and faculty on the benefits derived from this resource.

EMPLOYEE GROUP REPORTS
Wanda Elie, president of the Professional Staff Association, reported that the annual PSA luncheon had been held. Honored guests included Raul Cardenas, Gina Kranitz, and Sue Isackson. Employees brought toys and food to support two shelters for domestic violence and a children's crisis center.

COLLEGE REPORTS
There was no report.

STUDENT GOVERNMENT REPORTS
There were no reports.

STATE BOARD REPORT
There was no report.

AADGB REPORT
There was no report.

AWARDS AND RECOGNITIONS
President Arnette Ward recognized Lois Bartholomew for receiving a regional award from the National Association of Personnel Administrators for Outstanding Performance as a Dean.

Dr. Phil Randolph recognized Stan Grossman, Director of the Maricopa Skill Center, for receiving the Westmark "Best of the West" Leadership Award for the second year in a row.

Mrs. Rosenthal presented the following proclamation to Dr. Bill Waechter in honor of the occasion of his retirement as Vice Chancellor for Quality and Employee Development for the District:

WHEREAS William F. Waechter has, since 1984, served the Maricopa County Community College District as its Vice Chancellor for Quality and Employee Development;

WHEREAS William F. Waechter has, throughout his tenure, advanced a vision that treasures the professional talent and personal merit of each member of the Maricopa community;

WHEREAS William F. Waechter has fostered the career enrichment of Maricopa employees through such innovations as the Wellness and Active Retirement Programs, as well as the Maintenance and Operations/Crafts Apprenticeship Training initiative;

WHEREAS William F. Waechter has been instrumental in numerous ventures ensuring the continued viability of the Maricopa Community Colleges, as evidenced most notably by his efforts to secure approval of the 1994 bond issue;

WHEREAS William F. Waechter has, by lending his talents to such organizations as the Association of Community College Trustees and the League for Innovation in the Community College, enhancedMaricopa’s prominence among institutions of higher education nationwide;

WHEREAS William F. Waechter has demonstrated an enduring commitment to the Maricopa Foundation and, through enlisting the support of both individual and corporate donors, guaranteed future generations access to a community college education;

WHEREAS William F. Waechter has, in his management of Maricopa’s human resources, crafted a framework that is efficient in its performance, progressive in its values, and compassionate in its spirit;

NOW, THEREFORE, the Governing Board of the Maricopa County Community College District, its employees and students, do hereby acknowledge the outstanding contributions of their Vice Chancellor for Quality and Employee Development, convey their gratitude for his distinguished service, and wish him well in his retirement.

APPROVED this 14th day of December 1999.

APPROVAL OF THE AGENDA
Dr. Cardenas requested that the agenda be revised to allow Item VI.A. - Special Report on Healthcare Integrated Educational System (HCIES) to be provided prior to the consideration of action items.

MOTION NO. 8926
Gene Eastin moved that the Governing Board agenda be approved with the revision to present Item VI.A - Special Report on Healthcare Integrated Educational System (HCIES) prior to the consideration of action items. Motion carried 5-0.

SPECIAL REPORT
HEALTHCARE INTEGRATED EDUCATIONAL SYSTEM (HCIES)

Pat Harris, Director, and the three Tri-Chairs - Fran Roberts, Ellen Bramoweth, and Marie Fenske, provided a progress update on the Healthcare Integrated Educational System. Maricopa was noted as being the only educational institution to step forward to address issues of healthcare workers in collaboration with the Hospital and Healthcare Association. Information was provided on the pathway that all allied healthcare and nursing programs are now following across the district. Included in a slide presentation was information regarding changes in the curriculum and competencies since spring of 1998. In the year 2000 the curriculum will be rewritten to reflect changes that have been made. Information regarding competency assessment testing was provided. There is now one curriculum and one nursing program for the district instead of separate programs for each college. Offered is one set of entry requirements and one standard to be followed. The rewards of the program are the ability to offer a level of curriculum to the student for the level where they are in their education and the ability for increased collaboration. Challenges are the acceptance of change and the time element in writing and implementing the curriculum. Grants received include a two-year grant in the amount of $124,000 from the St. Luke's Charitable Trust and a $100,000 grant from the Helen Fuld Charitable Trust. Two grants under development are from the Flynn Foundation and the Robert W. Johnson Foundation.

CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from the Consent Agenda. Dr. Waechter requested that item D-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES - of the November 23, 1999 meeting.

(C-1) PROPOSAL TO NAME DISTRICT FACILITY - Approve naming of the new instructional building at Phoenix College for Dr. David Dalby, with the building to be known as the Dalby Building.

(E-1) CONTRACT AWARD FOR THE RE-CONSTRUCTION OF PARKING LOT B AT GLENDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Sixty-six Thousand Six Hundred Dollars and No/100ths ($166,600.00) to Sun Valley Paving, Inc. for the re-construction of parking lot B at Glendale Community College.

(E-2) CONTRACT AWARD FOR PAVING MAINTENANCE PROJECT AT EIGHT DISTRICT LOCATIONS - Approve awarding a contract in the amount of One Hundred Fifty-Four Thousand One Hundred Twenty-Five Dollars and No/100ths Dollars ($154,125.00) to Southwest Slurry Seal, Inc. for maintenance and surfacing of various parking lots at the following locations: CGCC, GCC, MCC, PC, RSCC, SCC, SMCC, and City College.

(E-3) CONTRACT AWARD FOR NEW SOCCER AND TRACK FIELDS AT PARADISE VALLEY COMMUNITY COLLEGE - Approve awarding a contract in the amount of Four Hundred Thirty-seven Thousand Three Hundred Twenty-eight and No/100ths Dollars ($437,328.00) to Valley Rain Construction Corp. for the construction of new soccer and track fields at Paradise Valley Community College.

 

(E-4) CONSULTANT SELECTION FOR PARKING AND TRAFFIC MASTER PLAN AT GLENDALE COMMUNITY COLLEGE - Approve the selection of Arcadis Geraghty and Miller to provide consulting services for a parking and traffic master plan at Glendale Community College.

(E-5) ARCHITECT SELECTION FOR THE REMODELING OF STUDENT SERVICES AND FINE ARTS FACILITIES AT GLENDALE COMMUNITY COLLEGE- Approve the following: the selection of Richard and Bauer Architecture to provide consulting services for the remodeling of the following at Glendale Community College: a. four existing buildings to create a One-Stop Center for Student Services and b. the existing Fine Arts Building, and forwarding this item for State Board action.

(E-6) CURRICULUM - Approve the curricula as submitted.

(E-7) 2000-2001 SABBATICAL RECOMMENDATIONS - Approve the list of sabbatical leaves for 2000-2001 as submitted.

(E-8) INTERGOVERNMENTAL AGREEMENT - GLENDALE COMMUNITY COLLEGE AND THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY/AGING AND ADULT ADMINISTRATION-Approve an $8,000 increase for the current Intergovernmental Agreement between Glendale Community College and the Arizona Department of Economic Security/Aging and Adult Administration. This Intergovernmental Agreement provides funding to conduct an Intergenerational JTPA (Job Training Partnership Act) program. The current grant is for July 1, 1999 through June 30, 2000. The increase will be for the period of January 1, 2000 through June 30, 2000.

(E-9) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER - Approve acceptance of a negotiated contract in the amount of $2,441,843 between the Small Business Administration and the Maricopa Community Colleges. This contract represents $1,142,449 of SBA funding and $1,299,344 of Arizona community colleges cash match in-kind resources. Of this amount, Maricopa Community Colleges represents $166,442 of cash-match support, and $290,953 of in-kind and indirect support.

(E-10) NINA MASON PULLIAM CHARITABLE TRUST GRANT - Accept a grant award to Scottsdale Community College totaling $311,000. Approval of the two-year allowable expenditure period is requested for January 1, 2000 through December 31, 2001.

(E-11) CORPORATE TRAINER FOR FORD MOTOR COMPANY - GLENDALE COMMUNITY COLLEGE -Approve a one-year extension of the contract agreement between Ford Motor Company and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2000 - December 31, 2000.

(E-12) GENERAL MOTORS TRAINING CENTER - GLENDALE COMMUNITY COLLEGE - Approve a one-year extension of the contract agreement between Raytheon Systems Company, on behalf of General Motors Corporation, and the Maricopa Community College District through THE INSTITUTE for Business, Industry and Technology at Glendale Community College. The contract period will be from January 1, 2000 - December 31, 2000.

(E-13) MEMORANDUM OF AGREEMENT BETWEEN PHOENIX COLLEGE AND DINE COLLEGE MOTION NO. 8927
Don Campbell moved that the Consent Agenda be approved with the exception of D-1. Motion carried 5-0.

(B-1) PROPOSED CHANGES TO MARICOPA GOVERNANCE POLICIES - Adopt the proposed policy changes that include: changes in policy language, the addition of a calendar for the Annual Board Planning Cycle and the deletion of the monitoring method and frequencies under the newly titled Executive Duties and Responsibilities, with the exception of the level of monitoring currently being submitted under the Financial Planning, Financial Condition and Asset Protection Policy Titles. It is also recommended that the Governing Board policies hereafter be formally referred to as the "Maricopa Governance Policies". Mr. Eastin noted that the proposed changes represent many hours of discussion and work and thanked Mrs. Rosenthal for her assistance in bringing this item to the Governing Board for consideration. Mr. Eastin suggested a revision in the article B-7, the Board calendar for the month of October, to be changed to "begin review of annual report data for use in setting goals in March for two fiscal years out." Mrs. Stein noted that although she could not support policy governance in its original form, she could now support the revised model and hoped that more reliance would be given on the new document.

AMENDED MOTION NO. 8928
Gene Eastin moved that the following revision be made to the Annual Board Cycle - "begin review of annual report data for use in setting goals in March for two fiscal years out." Motion carried 5-0.

MOTION NO. 8929
Gene Eastin moved that the Governing Board adopted proposed policy changes, as amended under Motion 8928, that include changes in policy language, the addition of a calendar for the Annual Board Planning Cycle and the deletion of the monitoring method and frequencies under the newly titled Executive Duties and Responsibilities, with the exception of the level of monitoring currently being submitted under the Financial Planning, Financial Condition and Asset Protection Policy Titles. Also the Governing Board policies hereafter will formally be referred to as the "Maricopa Governance Policies" Motion carried 5-0.

(D-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - William Waechter recommended that the employments, resignations, retirements and terminations be approved as presented with the removal of Edmund Ryden and Mable Tsosie.

MOTION NO. 8930
Don Campbell moved that the employments, resignations, retirements and terminations be approved as presented with the removal of Edmund Ryden and Mable Tsosie. Motion carried 5-0.

(D-2) EMPLOYEE BENEFITS ADVISORY COMMITTEE - Charges the Employee Benefits Advisory Committee (EBAC) to recommend benefit programs which enable employees to be emotionally, socially, physically and intellectually productive so as to provide an effective teaching and learning environment for students. This recommendation should be added to Maricopa Governance Policy Board Committee Structure.

Mrs. Rosenthal called for a motion to put the item on the table for discussion and consideration (See Motion No. 8931). Mrs. Rosenthal called forward those individuals who wished to speak on Items D-2. Discussion was also allowed on D-3 , but noted was that D-2 was the only item on the table for purposes of the motion. Dr. Waechter introduced the item.

Faculty Senate Presidents Jim Reed (GCC), Tom Butler (PVCC), Laura Cannon (EMCC), and Laura Reese (SCC) came forward to speak on behalf of their respective faculty constituents in opposition to Items D-2 and/or D-3. Requests were made for more time to review and consider the issues.

Professional Staff Association Wanda Elie came forward on behalf of the Association, including PSA EBAC members, to request that Items D-2 and D-3 be tabled for more review and work on Item D-2 and resubmission of D-3 as an information item. Mrs. Elie indicated that she had petitions with 220 PSA employee signatures in opposition to the items.

MAT President Ann Barrett came forward to speak on behalf of the MAT employee group to indicate that many questions still need to be answered on the issue and asked that the items be removed from the agenda for consideration. Ms. Barrett provided a number of suggestions that had been made by the group that were not included or considered in the operational procedures item.

Faculty Member Barbara Fahey came forward to request for more time to work on and consider the item, noting the language of the item as all encompassing and vague. Reggie Monroe, MAT representative on EBAC, questioned the need to name EBAC as official Governing Board committee. She provided a brief history of the Common Policies Committee, indicating that EBAC was formed and took on duties previously performed by the CPC.

Dr. Cardenas expressed his full support of Item D-2 as the establishment of the concept of EBAC for the district. Pete Kushibab advised that the Maricopa Governance Process contemplates committees - what is presented in the item is consistent with the governance process. In response to Mr. Eastin's inquiry of anyone in the audience who may be favor of the item, Dianne Johns came forward to explain the recommendations made by EBAC over the last ten years and noted that the policy would recognize EBAC as the appropriate group to make recommendations of those types of benefits programs. It was noted that Mrs. Barrett had referred to specific items to which the MAT group was opposed and a request was made that others in opposition to the item also provide specifics. Mr. Contreras noted that proposals from EBAC were before the Board for consideration in Items D-4 and D-5 and inquired how the Board could approve those recommendations without recognizing EBAC and its structure. Mrs. Rosenthal noted the value of to the Board to put into policy an advisory committee to recommend benefits.

MOTION NO. 8931
Nancy Stein moved that item D-2 be put on the table for discussion and consideration. Motion carried 5-0.

MOTION NO. 8932
Gene Eastin moved that item D-2 be tabled and remanded back to EBAC for further deliberation. Motion carried 5-0.

MOTION NO. 8933
Ed Contreras moved that item D-2 be brought back on the table for consideration at the fourth Tuesday meeting of the Governing Board in February, 2000. Motion carried 5-0.

(D-3) EMPLOYEE BENEFITS ADVISORY COMMITTEE - ARTICLES OF OPERATION - Accepts EBAC's Articles of Operation relative to its mission, values, membership, scope and processes. The articles are to be included as an appendix to the Maricopa Governance Policies. Due to the discussion and opposition to this item and item D-2, Mrs. Rosenthal called for a motion to table this item.

MOTION NO. 8934
Gene Eastin moved that item D-3 be tabled. Motion carried 5-0.

Mrs. Stein made the following comments for the record: Since we have been discussing it I would like to put my thoughts on record. It seems that since this issue has came to light it has stirred up a firestorm of protest from just about every employee group. The EBAC committee has made it very clear to the Board that their current practice of handling insurance insurance-related benefits is the appropriate role for that committee. The majority of people tonight, some of who have unfortunately left this room, do not support expanding EBAC's responsibilities to include all benefits. Therefore, and as you know by now I did not approve - we tabled D-2 and D-3 - which I did not approve of. I would support in what we did this evening in changing the process to give EBAC committee members and their respective employee groups more time to discuss and decide on insurance issues only and I glad that we did that tonight. Thank you.

(D-4) CORE BENEFIT AND FLEX BENEFIT PROGRAM - INSURANCE CARRIERS - Approve implementation of the insurance carriers as recommended effective July 1, 2000. These programs are contracted for 5 years but are renewed annually.

MOTION NO. 8935
Dr. Campbell moved that the Governing Board approve the implementation of the presented insurance carriers effective July 1, 2000. These programs are contracted for five years but are renewed annually. Motion carried 5-0.

(D-5) FLEX CREDIT BENEFIT PROPOSAL FY 2000-2001- Approve implementation of the Flex Credit Benefit Proposal to be effective July 1, 2000. Dr. Waechter requested that the first year only be approved which would lock in the dollar amount. Determination will be made year by year on the portions paid by the District and employees for program coverages.

MOTION NO. 8936
Don Campbell moved that the Governing Board approve the first year for the implementation of the Flex Credit Benefits Proposal to be effective July 1, 2000. Motion carried 5-0.

MONITORING REPORTS

(VII.A.)

Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Five Months Ended November 30, 1999

NEXT BOARD MEETING

The next Governing Board meeting will be a special meeting and strategic conversation on January 11, 2000.

ADJOURNMENT

The meeting adjourned at 8:35 p.m.