Minutes 12/14/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member

ADMINISTRATION

Anna Solley for Rufus Glasper
Steve Helfgot
Debra Thompson
Jose Leyba
Mary Vanis for Anna Solley
Ron Bleed
Pete Kushibab
Mary Kay Kickels
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

CALL TO ORDER

The regular meeting was called to order at 6:33 p.m.

EXECUTIVE SESSION

The executive session was called to order by President Rosenthal at 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Nancy Stein.

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

Dr. Campbell displayed the award given to the Maricopa Community College District by the Greater Phoenix Black Chamber of Commerce. The award was presented on behalf of the assistance the Maricopa Community Colleges have provided in working with this organization and helping them meet their needs.

This being the last official meeting for Governing Board Member Nancy Stein, she requested the opportunity to provide a few farewell remarks, as well as a recap of some of the events she attended during the latter part of November and beginning of December. Mrs. Stein was honored at the Williams Education Center during their annual Thanksgiving luncheon. GateWay Community College also honored her at an appreciation reception and by the Professional Staff Association at their annual holiday luncheon. Mrs. Stein expressed her sincere appreciation to everyone for all the kindnesses and gifts she has received. Mrs. Stein's formal remarks are as follows:

"I am well known for my short speeches. Tonight, however, I ask that you indulge me if I go on a little longer.

For the past 12 years I have had the distinct privilege and honor to represent the people of Maricopa County on this Maricopa Governing Board. Because of the vast growth in the county and the two bonds that have passed during my service, we have needed to and now are able to increase the capacity of our sites. Let us not forget the human side of what this all means. Those of us who make policy and those who enforce those policies should always remember the people who are affected by our actions. The best way to gain respect is to be respectful of others. And while it is important to have these values in writing, it is most important that these values be followed in practice. Our employees should enjoy their working conditions and our culture should foster the development of true team spirit.

For years I have heard that many PSA employees aren't allowed to go to their employee group meetings, and some PSA employees won't even ask anymore because their supervisor/manager won't allow them to participate. This is an example of a value that is not being practiced by those whose responsibility it is to follow what we have deemed to be important. Let's stop this now!!! While Maricopa is a great organization, it CAN be better. This is the responsibility of leadership. I am heartened by the integrity and the generosity of spirit demonstrated by Chancellor Glasper who recognizes the importance of encouraging each individual to fulfill greatest potential. True leaders listen to the grass roots of their organizations and act on the bet ideas that come from those conversations… that is leadership.

I appeal to the Board and to our Chancellor to listen and act on the results of the conversations occurring today, tomorrow, and on into the future. I encourage the members of ALL the employee groups to discuss the everyday realities of their work lives with their policy makers so that these faithful district employees can better serve students and our public. During my tenure I have enjoyed many friendships that I treasure. It is my fondest hope that they may continue. I first came to Maricopa as a student. In my classes I learned a great deal. Here on the board I have continued my Maricopa education. I think it can be fairly said that I have always been and will always be a student of the Maricopa Community Colleges. I wish you the very best in the future."

Note: Mrs. Stein was given a standing ovation and presented with a plaque by President Rosenthal for her dedicated years of service to the Maricopa Community College District. Mrs. Stein's children who were present were asked to stand and be acknowledged.

CHANCELLOR'S REPORT

Speaking on behalf of Chancellor Glasper who was in Washington, D.C. attending a United Educators Group meeting, Dr. Solley stated that Dr. Glasper sent his appreciation for well wishes for well being following his recent surgery to take care of blockage in one of his arteries. She stated that he looked forward to his return the following day.

Dr. Solley commented that he sent sincere appreciation to Mrs. Stein for her steadfast commitment and responsibility to students and staff of the Maricopa Community College District. He acknowledged her for being an advocate for voice and reminding people to ask what things were for and how it would impact students. He sent her warm wishes and appreciation for her service.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

The Faculty Executive Council Report was provided by Phoenix College Health Care Education faculty member Julie Stiak. Ms. Stiak recapped the events, accomplishments, and activities of Phoenix College faculty. A copy of her powerpoint presentation is enclosed in the official meeting folder.

EMPLOYEE GROUP REPORTS

Conrad Mills, President of United Crafts Association Employee Group came forward and expressed appreciation to Mrs. Stein for her many years of service on the Maricopa Community College District Governing board and best wishes on future endeavors. He also extended best wishes to Dr. Phil Randolph on his retirement and indicated that a donation would be to the scholarship fund at GCC made in his name

MAT President Suzanne Martin expressed appreciation for the consideration of the MAT reclassification. She also expressed appreciation to Mrs. Stein for her many years of support.

Kevin Vahle, PSA President, reported that they recently held their annual districtwide PSA holiday luncheon during which they honored Mrs. Stein for being a special friend of PSA. Additionally, thanks to contributions from members of MCCCD PSA, a $1,000 donation was made to the Arizona Diamondbacks Charities.

COLLEGE REPORTS

GCC President Phil Randolph introduced Dr. Rene Diaz-Lefebvre, Professor of Psychology, who made a report on the success of GCC's program on Multiple Intelligences/Learning for Understanding. The program has been named a finalist for the Bellwether Award competition at the Futures Assembly to be held in January. (Mr. Diaz-Lefebvre's presentation is enclosed is the official meeting folder.)

MCC President Larry Christiansen introduced veteran English/Journalism/Humanities faculty member Gene Fazio who highlighted the successes of MCC's Theatre productions this past year.

STUDENT LIFE REPORT

MCC Student Life Representatives were present to describe activities held this past semester, including growth in student participation, a leadership retreat, participation and presentation at a national conference, a very successful homecoming, and community service events.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Mary Lou Mosely reported on the Workforce Development Strategic Conversation of September 14 and the action plan that that was developed as a result of reviewing the themes discussed.

ACCA/AADGB REPORT

There was no report.

LEGISLATIVE REPORT

Government Relations Director Matt Ortega described the creation of a new policy advisor on higher education to the Governor, Ms. Darcy Renfrow. He stated that Senate committee assignments are completed but House assignments are not and that the Ad Hoc Committee on Dual Enrollment met recently. Mr. Ortega also introduced Page Patterson, the new Associate Director of Government Relations.

AWARDS AND RECOGNITIONS

There were no reports.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda. Dr. Solley requested Action Item V.C.4 be removed from the agenda altogether for resubmission at a later date.

MOTION NO. 9284

Mrs. Stein moved that the Governing Board agenda be approved with the exception of the removal of Action Item V.C.4. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Rosenthal asked for any requests to remove items from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the November 9, 2004 Governing Board Strategic Conversation, November 10, 2004 Governing Board Retreat, November 19, 2004 Special Governing Board Meeting, and November 23, 2004 Regular Governing Board Meeting.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approve the recommended employments, resignations, retirements, and terminations as presented with addendum.

(C-2) APPROVAL OF FLEX BENEFIT PROGRAM RFP #2605-5 - DENTAL PLANS - Approve the implementation of the recommended insurance carriers effective July 1, 2005. These programs are contracted for five years but are reviewed annually.

(C-3) APPROVAL OF THE MANAGEMENT, ADMINISTRATIVE, TECHNOLOGICAL GROUP POLICY MANUAL - Approve the Management, Administrative, Technological (MAT) which is a result of collaborative policy development.

(C-4) REMOVED APPROVAL OF RECOMMENDATION REGARDING MANAGEMENT, ADMINISTRATIVE & TECHNOLOGICAL (MAT) POLICY GROUP CLASSIFICATION / COMPENSATION STUDY - Accept the recommendation of the Chancellor's Executive Council to recast the current classification and compensation structure for the MCCCD Management, Administrative & Technological (MAT) Policy Group, based on the findings of the Public Sector Personnel Consultants' (PSPC) contracted study and subsequent report. Total anticipated cost for 2005 implementation: $832K.

(C-5) APPROVAL OF RATIFICATION OF SETTLEMENT OF CLAIM - TADANO V. MCCCD - Approve the payment of $27,390 for the benefit of Marian Tadano as consideration for settlement of employment actions arising out of Phoenix College.

(C-6) APPROVAL OF RATIFICATION OF SETTLEMENT OF CLAIM - WALKER V. MCCCD - Approve the payment of $60,000 for the benefit of Andre Walker as consideration for settlement of a tort liability action arising out of Chandler-Gilbert Community College.

(D-1) APPROVAL OF CURRICULUM COURSE AND PROGRAM PROPOSALS - Approve the curriculum proposals as submitted.

(D-2) APPROVAL OF CORPORATE TRAINER FOR FORD MOTOR COMPANY - GLENDALE COMMUNITY COLLEGE - Approve a one-year extension of the contract agreement in the amount of $78,468 to provide technical training for Ford Motor Company dealership automotive technicians throughout the state. This contract agreement is between Ford Motor Company and the Maricopa Community College District through the Institute for Business, Industry and Technology at Glendale Community College and is for the time period from January 1, 2005- December 31, 2005.

(D-3) APPROVAL OF HIGH TECH WORKFORCE NEEDS ASSESSMENT - Approve the use of Proposition 301 funds for a high tech manufacturing workforce needs assessment to be conducted by the Battelle Memorial Institute to ensure the region has an adequate labor pool to meet the existing and emerging needs of its critical high tech industry.

(D-4) APPROVAL OF 2005-2006 SABBATICAL RECOMMENDATIONS - Approve the ranked list of sabbatical leaves for 2004-2005.

(D-5) APPROVAL OF CURRICULUM BANK FOR TEACHER PREP CHARTER HIGH SCHOOL - Approve the Curriculum Bank for Teacher Prep Charter High School.

(D-6) APPROVAL OF TEACHER EVALUATION FOR TEACHER PREP CHARTER HIGH SCHOOL - Approve the Teacher Evaluation Procedure for Teacher Prep Charter High School.

(D-7) APPROVAL OF DECLARATION OF CURRICULAR & INSTRUCTIONAL ALIGNMENT TO THE ARIZONA ACADEMIC STANDARDS FOR TEACHER PREP CHARTER HIGH SCHOOL - Affirm adoption of a curriculum that is aligned with the Arizona Academic Standards for language arts and mathematics.

(D-8) APPROVAL OF ERISS ANNUAL LABOR MARKET SURVEY 2004-2005 - Approve a renewal of a contract with ERISS Corporation using Prop 301 funds to provide a detailed local labor market survey for Maricopa County for the fourth consecutive year in collaboration with the City of Phoenix and Maricopa County

(D-9) APPROVAL OF CURRICULUM - CATALOG COMMON PAGES - Approve Curriculum Catalog Common Pages as proposed.

(E-2) APPROVAL OF TEACHER PREP CHARTER HIGH SCHOOL BUDGET FOR 2003-04; BUDGET 2004-05; ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2003-04 - Approve the final budgets for fiscal year 2003-04 and 2004-05 and the Annual Financial Report for Fiscal Year 2003-04.

(F-1) APPROVAL OF CONTRACT AWARD FOR PARKING LOT A EXPANSION AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Ninety-Eight Thousand Nine Hundred and no/100ths Dollars ($198,900.00) to TKR Construction for the expansion of Parking Lot A at Scottsdale Community College.

(F-2) APPROVAL OF JOC CONTRACT AWARD FOR STUDENT CENTER FOOD SERVICE REMODEL AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of Three Hundred Forty-Nine Thousand Eighty-One and no/100ths Dollars ($349,081.00) to 3/D International to remodel the food service area in the Student Center at Scottsdale Community College.

(F-3) APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN MCCCD AND AT STILL UNIVERSITY - Approve the Memorandum of Understanding by and between A.T. Still University on behalf of the Arizona school of Dentistry & Oral Health and the Maricopa County Community College District on behalf of Mesa Community College for the establishment of Dental Hygiene and Dental Assisting Programs by MCC using the clinical facilities of ASDOH.

MOTION NO. 9285

Mr. Crowley moved for approval of the Consent Agenda. Motion approved 5-0.

(B-1) APPROVAL OF RENTAL FEES RATES - Adopt a new policy for Rental Fee Rates to be placed in the Executive Duties and Responsibilities section of the Maricopa Governance Policies.

MOTION NO. 9286

Mr. Crowley moved for adoption of a new policy for Rental Fee Rates to be placed in the Executive Duties and Responsibilities section of the Maricopa Governance Policies. Motion approved 5-0.

(B-2) APPROVAL OF BOARD POLICY HOUSEKEEPING - Adopt the proposed changes to the following policy titles: Annual Board Planning Calendar for 2005, General Executive Constraint, Asset Protection, Delegation to the Chancellor (Board-Staff Relationship).

MOTION NO. 9287

Mr. Crowley moved for adoption of the proposed changes to the following policy titles: Annual Board Planning Calendar for 2005, General Executive Constraint, Asset Protection, Delegation to the Chancellor (Board-Staff Relationship). Motion approved 5-0.

(B-3) APPROVAL OF PROPOSED REVISIONS TO MARICOPA COMMUNITY COLLEGES MISSION STATEMENT AND GOALS - Amend the Maricopa Community Colleges Mission to include the proposed revisions. The revised Mission will be used in the upcoming FY05-6 district-wide strategic planning process. Further, it is recommended that the Goals categories be part of the mission. The more detailed Goals statements that exist and elaborate on the Mission would be revised as needed to reflect district priorities and would be considered outcomes that will be measured and used in planning. Specific revisions that are recommended at this time include: placement of Teacher Education under Workforce Development as a component of that mission area; and inclusion of diversity as a Value, which makes diversity inherent in all that we do.

MOTION NO. 9288

Dr. Campbell moved for amendment of the Maricopa Community Colleges Mission to include the proposed revisions. The revised Mission will be used in the upcoming FY05-6 district-wide strategic planning process. Further, it is recommended that the Goals categories be part of the mission. The more detailed Goals statements that exist and elaborate on the Mission would be revised as needed to reflect district priorities and would be considered outcomes that will be measured and used in planning. Specific revisions that are recommended at this time include: placement of Teacher Education under Workforce Development as a component of that mission area; and inclusion of diversity as a Value, which makes diversity inherent in all that we do. Motion approved 5-0.

(E-1) APPROVAL OF RESOLUTION ORDERING THE SALE OF $190,270,000 AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PROJECT OF 2004, SERIES A (2005) AND APPROVING RELATED DOCUMENTS - Approve the Resolution authorizing the issuance and sale of General Obligation Bonds, Project of 2004, Series A (2005) in the amount of $190,270,000 through an on-line bidding process pursuant to Title 35, Chapter 3, and Sections 15-1465, Arizona Revised Statutes.

MOTION NO. 9289

Dr. Campbell moved for approval of the Resolution authorizing the issuance and sale of General Obligation Bonds, Project of 2004, Series A (2005) in the amount of $190,270,000 through an on-line bidding process pursuant to Title 35, Chapter 3, and Sections 15-1465, Arizona Revised Statutes. Motion approved 5-0.

MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Five Months Ended November 30, 2004

Expenditure analysis indicates 32.5% of the budget has been expended so far this year as compared to 35.6% expended at this same point in time last year. 28.4% of the budget remains unexpended or unencumbered compared to 27.1% in the prior year. Revenue analysis indicates that 57.2% of the budget has been recognized to date. Projected fund balance will increase by about $130 thousand during this fiscal year. 6% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2005 is $70.7 million and equates to about 43 days of operating budget, or more than five payrolls.

NEXT BOARD MEETING

The next Governing Board Meetings will be a Special Board Meeting on January 11 at 5:30 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 7:45 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary