1.7 Acceptance of Public Gifts - Personal or Real Property

1.7 Acceptance of Public Gifts - Personal or Real Property danim94751

1.7.1
Background & Guidelines for Acceptance

  1. The Governing Board recognizes that it may be in the best interest of the District to allow the acceptance of certain gifts and donations in the form of personal or real property.
  2. The Governing Board further recognizes that:
    1. All proposed gifts and donations must be of a nature that is suitable to the mission and goals of the District or their acceptance must be respectfully declined.
    2. The legal ownership of all gifts and donations must reside in the District as an entity, to the extent permitted by law and regulations.
    3. The eventual disposal of any real property, whether received through donation, bequest, or purchase, shall be subject to the approval of the Governing Board.
  3. The final acceptance of donations of real property and relocatable buildings shall reside with the Governing Board.
  4. The Chancellor, President, or appropriate designee may make the final decision as to the acceptance or rejection of gifts of personal property.
  5. Gifts may be used at any district location as long as the need exists.
  6. If for any reason donated equipment remains serviceable, but no longer has utility in the college or District program for which the property was accepted, the property shall be disposed of pursuant to equipment transfer/disposal procedures.
  7. All offers of gifts and donations shall be in writing, and all responses to such offerings shall be in writing.
  8. No gift may be received in a custodial status, pending possible acceptance.

AMENDED through the Administrative Regulation approval process, January 7, 2002
ADOPTED into Governance, September 24, 1996
AMENDED Motion No. 8894
AMENDED Motion No. 8895
AMENDED Motion No. 8896

Founding Source:
Governing Board Minutes, July 31, 1979, Motion No. 4302

1.7.2
Specific Guidelines for Acceptance

  1. Gifts, Grants, Donations or Bequests of Personal Property
    1. Offers received by college personnel shall be forwarded to the College President; offers received by District personnel shall be forwarded to the appropriate Vice Chancellor. The College President or Vice Chancellor shall make the initial determination as to the character and suitability of the prospective gift.
    2. If the appropriate administrator reaches a favorable conclusion concerning the acceptance of the property, procedures for acceptance of donated property shall be followed.
  2. Gifts, Grants, Donations or Bequests of Real Property
    1. All offerings for donation of real property shall be forwarded to the Chancellor or his designee, the Vice Chancellor for Business Services, for his/her consideration and further recommendation.
    2. The Chancellor or his designee, the Vice Chancellor for Business Services, shall review the offering and make final judgment as to the recommendation that shall be submitted to the Governing Board.

AMENDED through the Administrative Regulation approval process, January 7, 2002
ADOPTED into Governance, September 24, 1996
AMENDED Motion No. 8894
AMENDED Motion No. 8895
AMENDED Motion No. 8896

Founding Source:
Governing Board Minutes, July 31, 1979, Motion No. 4302

1.7.3
Accounting Systems and Procedures

The Director of Financial Services/Controller shall establish, disseminate, and control the type and nature of procedures and records that shall be maintained.

AMENDED through the Administrative Regulation approval process, January 7, 2002
ADOPTED into Governance, September 24, 1996
AMENDED Motion No. 8894
AMENDED Motion No. 8895
AMENDED Motion No. 8896

Founding Source:
Governing Board Minutes, July 31, 1979, Motion No. 4302