1.8 Current Auxiliary Funds (Fund 2) Budgets

1.8 Current Auxiliary Funds (Fund 2) Budgets danim94751

These funds shall be administered in strict accordance with any federal laws, the Arizona Revised Statutes, legal opinions, revenue bond resolutions, and proper business procedures. The stewardship of funds shall be delegated for administration to District administrators to be administered within Maricopa Governance policies. Further, the Governing Board shall ensure that certain college programs be maintained on a continuing basis, especially those programs that are deemed to be important within the total educational philosophy of the District.

1.8.1
Approval and Administration

  1. Current Auxiliary Funds (Fund 2XX) budgets, including the Student Activities, Associated Students, Student Athletic, other auxiliary programs, course fees and non-credit programs budgets, are public monies and must be administered and audited as such.
  2. Fund 2 budgets are prepared annually under the direction of each College President/Provost, Vice Chancellor or Chancellor and are recommended to the Chancellor for inclusion in the proposed budget. The Chancellor submits recommended budgets to the District Governing Board for approval and adoption.
  3. After Board approval, the College Presidents/Provosts/Vice Chancellors/Chancellor are accountable and responsible for the administration of the college-based Fund 2 budgets at their respective colleges, including avoidance of deficits in any given fiscal year. The Vice Chancellor for Business Services may introduce intervention strategies to ensure that overspending will not occur.
  4. The priorities for Fund 2 should be made at the college or district office level. However, primary emphasis should be given to the Board's commitment to maintain programs that enrich the educational process and mission of the college.
  5. Vehicles financed through the Fund 2 accounts should be used only in the following ways and in the priority given below:
    1. Vehicles shall be used for their primary purposes (Fund 2 activities) as a first priority.
    2. Vehicles may be used by other persons or groups for approved activities when available as a secondary priority.
    3. All costs for secondary usage shall be borne by the secondary users.
    4. Operational procedures for usage of vehicles shall be at the college or District office level.

AMENDED through the Administrative Regulation approval process, January 7, 2002
ADOPTED into Governance, September 24, 1996
AMENDED Motion No. 8894
AMENDED Motion No. 8895
AMENDED Motion No. 8896

Founding Source:
Governing Board Minutes, April 22, 1980, Motion No. 4521
AMENDED, Governing Board Minutes, June 17, 1980, Motion No. 4596
AMENDED, Governing Board Minutes, November 13, 1980, Motion Nos. 4686 & 4687
AMENDED, Governing Board Minutes, December 9, 1980, Motion No. 4705

1.8.2
Standardized Fitness Center Fee Expenditure Categories

The Fitness Center fees are to be used to support and foster the goals and objectives of the Center, as defined and approved by the District and College administration.

Approved expenditure categories include Personnel Services for temporary employees; Contractual Services; Supplies and Equipment (maintenance and replacement); and other miscellaneous Fitness Center costs as approved by the Vice Chancellor for Business Services.

AMENDED through the Administrative Regulation approval process, January 7, 2002
ADOPTED into Governance, September 24, 1996
AMENDED Motion No. 8894
AMENDED Motion No. 8895
AMENDED Motion No. 8896