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      • Biennial Reviews
      • Related Links
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      • Annual FERPA Notification
      • FERPA Release Form
      • Request to Inspect and Review Education Records Form
      • Revoke FERPA Release Form
      • Withhold Directory Information Form
    • Maricopa County Community Colleges District NSC Resources
    • MCCCD Notifications
      • Annual Notifications
      • General Data Protection Regulation (GDPR)
      • Non-Discrimination Statements
    • Residency and Lawful Presence
      • Acceptable Documents to Establish Lawful Presence
      • Admissions and Records Offices
      • Residency Frequently Asked Questions (FAQ)
      • Residency and Legislative Compliance
      • Student Residency Form
      • Western Undergraduate Exchange Form
    • Title IX and Preventing Sexual Harassment
      • MCCCD List of Trained Advisors
      • Reporting a Sexual Harassment, Student Conduct, or Code Violation
      • Reporting a Student of Concern or a Student Conduct and/or Code Violation
      • Title IX/504 Coordinators
  • Legal
    • Petition Signature Solicitations
    • Student & Faculty Resources
    • Trainings and Handouts
    • Equal Employment Opportunity
      • FAQ
      • Procedure for Filing
      • Discrimination Complaint Form
  • Regulations
    • Approval Process
    • Crosswalk
    • Summary
    • Current Proposals
    • 1 Fiscal Management
    • 2 Students
    • 3 Instruction
    • 4 Auxiliary Services
    • 5 Non-Discrimination
    • 6 Board Resources
    • 7 COVID-19 Pandemic Policies
    • Appendices
  • Stewardship
  • Academic Freedom
    • Charter
    • Committee Membership
    • Request for Assistance
    • Training Materials
    • Academic Freedom Guidance Papers
    • Additional Resources
  • Information Technology
    • Anywhere Computing
      • Frequently Asked Questions
      • Get Connected with eduroam
      • Google Workspace Storage Changes
      • Stay Protected When Remote
      • Guides and Reference Materials
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      • Faculty Conferencing
      • Staff Conferencing
      • Softphone - Stay Connected from Anywhere
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      • Temporary Telecommuting and Remote Work
      • User Guides for Phones
      • Local Help Desk Resources
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      • Report a Cybersecurity Issue
      • Antivirus
      • Your Data
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      • Gramm Leach Bliley Act (GLBA) Information Security Plan
      • Best Practices
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    • ITS Leadership Team
      • Matt Reeves - Interim Chief Information Officer
      • Joshua Bastian - Information Security Office
      • Mark Dempt - ERP Support & Development
      • Julie Morgenthal - Infrastructure and Customer Care
      • Michele Agostinelli - Academic Technology
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  1. Home
  2. Information Technology
  3. Information Security
  4. Your Data

Your Data

Data is now part of everyday life. Data is created when we type on a computer, when we talk on a phone, and when we walk down the street. It is a data-driven world where data is also very valuable. As part of the Maricopa Community Colleges community, we have a shared responsibility to each other in keeping our data safe. Here we explain what data is and how best to handle it.

 

Information Technology Directive (ITD) - Information Classification and Handling

Securing Files with 7Zip (encryption)

 

Data Classification

Data Classification

 

Public

Non-sensitive information that can be freely released to anyone.

Examples would include:

  • Brochures and flyers
  • Public facing web pages
  • Campus maps
  • Administrative regulations

 

Internal

This is the default classification for data. Information intended for use only between employees and trusted partners.

Examples would include:

  • Student and employee ID numbers
  • Files containing internal activities
  • Standards and procedures

 

Confidential

Use of the following types of data requires extra sensitivity due to the significant potential for misuse and costly reporting requirements in the event of unauthorized access. If your work involves handling any of these types of data, you must receive special training in the protection of electronic information. In addition, any systems that process this data must employ additional security measures.

Types of sensitive information:

  • Name + ID - Social Security Number, Driver's License Number, Tax ID, Credit Card Number, Bank Account Number, Patient ID
  • Records - Student, Medical, Financial
  • Grade information
  • Computer passwords

 


 

Data Handling

Any time you are storing or sharing Confidential information, it is vital that the data be properly secured and protected to ensure confidentiality and integrity are maintained.  For more detailed information, please refer to the Information Technology Directive on Information Classification and Handling.

 

Internal and Confidential

  • Must be protected to prevent loss, theft, unauthorized access or disclosure
  • Must be stored in a closed container (i.e. file cabinet, closed office, etc.) when not in use
  • Must not be posted on any public facing website

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Maricopa Community Colleges

Maricopa Community Colleges

2411 W. 14th St., Tempe, AZ 85281 | Contact Us | 480-731-8000