Section 2, Students

Academic Calendars

Revisions Crosswalk

  • 2022-2023
    • On August 27, 2021, a housekeeping change was made to the calendar. On page 2, calendar updated to state, "Mon Jan 9 Clock Hour Student Classes Begin." 
    • On August 9, 2021, the calendar was approved to be posted. 
  • 2021-2022
    • On September 14, 2021, the calendar was approved to be updated. The senior leadership councils recommended a revision of the opening of Find a Class and the Priority and Open registration dates.  This change was routed through the senior councils and FEC and was proposed to allow additional time to assess how COVID might be impacting offerings in Spring, and would allow a more realistic class schedule to be offered to students. Open Find A Class: October 27, Priority Registration: November 8, Open Registration: November 15.
    • On April 22, 2021, a housekeeping change was made to the calendar. Memorial Day, Monday May 31, 2021 was added to page 1. 
    • On April 9, 2021, the calendar was approved to be updated to reflect the following: Winter Recess: December 23rd through January 2nd with employees returning on the 3rd.
    • On September 9, 2020, the calendar was approved to be updated: Mid-Year Recess Dec 25 - Jan 2, 2021; Aug 1, 2022 Tuition Due for Fall 2022 Semester; Spring Semester 2022 is subject to the 2021-2022 catalog.    
    • On July 20, 2020, the calendar was approved to be posted. 
  • 2020-2021
    • On December 16, 2020, the calendar was approved to be updated. On page 1, new dates were replaced in the following areas:  Tue , Feb 16 Find a Class Opens for Summer/Fall 2021 [new date Tue, Mar 29]; Mon, Mar 1 Summer/Fall 2021 Priority Registration for Currently Enrolled Students [new date Mon, Apr 5], *Application for May 2021 Graduation; Mon, Mar 15 Summer/Fall 2021 Open Registration Begins [new date Mon, Apr 12]. 
    • On April 23, 2020, the chronological order of dates for spring semester 2021 was updated (page 1).  
    • On July 29, 2019, calendar was updated on page 3 under the section Calendar for less than 12-month regular employees. On page 3, the calendar for 10 month employees was corrected to state August 3, 2020. 
    • On May 13, 2019, calendar was approved to be posted. 
    • On June 4, 2019, calendar was approved to be updated. A technical correction was made to change the dates for finals week.  Finals week will end on Thursdays.
  • 2019-2020
    • On March 21, 2018, calendar was approved to be posted. 
    • On February 7, 2019, calendar was updated to remove the ASU Spring Break dates.  Links to ASU, GCU, NAU and University of Arizona calendars were incorporated on the last page for reference only.
  • 2018-2019
    • On June 1, 2017, calendar was approved to be posted.
    • On June 8, 2017, calendar was updated to correct page 1 "Veteran's Day" and page 2  "Veterans' Day."  It should read "Veterans Day." 
    • On January 28, 2019, calendar was updated to remove the ASU Spring Break dates.  Links to ASU, GCU, NAU and University of Arizona calendars were incorporated on the last page for reference only.
  • 2017-2018
    • On March 7, 2017, the calendar was updated on page 3, under the section "Calendar for less than 12 month employees."  The section states "9 month employees: August ­­­14, 2017 - May 11, 2018, 9.5 month employees: August 7, 2017 - May 18, 2018, 10 month employees: July 31, 2017 - May 25, 2018."
    • On November 2, 2016, the calendar was updated to correct three items: page 1 – Under FALL SEMESTER 2017 – “Mid-Year Recess (Campus Closed) Dec. 25 through Jan. 1;”

      page 2 – Under December calendar –“Mid-Year Recess (Campus Closed) Dec 25 through Jan 1;” and "Dec. 31 was moved from Monday to Sunday."

    • On September 7, 2016, the calendar was updated to correct five items.  On page one, under the section Fall Semester 2017 - Sunday, Dec. 10th is the last day of classes, and Mon-Thurs Dec 11-14 **Final Exams. On page one, under  the section Spring Semester 2018 Sunday, May 6th is the last day of classes and Mon-Thurs May 7-10 ***Final Exams.   On page 2, under the section December 2017 - Mid Year Recess (Campus Closed) Dec 24 (1/2 day) through Jan 2.  

    • On July 18, 2016, the calendar was updated to correct Summer 2018, the “Summer Semester Ends” date is listed as Thu Aug 3 instead of Thu Aug 2.  On page 2, a correction was made to the date for “Summer Semester Ends” to Thur Aug 2. On page 3, a correction to the “Summer Session Ends” date to Aug 2. 
    • On June 8, 2016, the calendar was updated to correct a typographical error. “AUG 14” should now read “AUG 13.”
    • On May 16, 2016, calendar was updated to add Friday and Saturday to Finals Week with a disclaimer.  
    • On January 14, 2016, calendar was approved to be posted.
  • 2016-2017
    • On June 6, 2016, calendar was updated to show the 2016 Mid-Year Recess from Dec. 25 through January 2.  Employees return to work on Tuesday, January 3.  
    • On March 18, 2015, calendar was approved to be posted. 
  • 2015-2016
    • On March 17, 2015, calendar was updated to correct "ML King Birthday." It should now read Martin Luther King, Jr. Birthday. 
    • On April 11, 2014, calendar was updated to reflect the return date for Employees as January 4, 2016
    • On May 8, 2013, calendar was approved to be posted
  • 2014-2015
    • On March 17, 2015, calendar was updated to correct  "ML King Birthday."  It should now read Martin Luther King, Jr. Birthday. 
    • On December 2, 2014, calendar was updated to reflect the 2014 Winter Break beginning Wednesday, December 24, 2014 at 12 pm through Friday, January 2, 2015.  Colleges and District business will resume on Monday, January 5, 2015. 
    • On April 25, 2014, the 2014-2015 calendar was updated to reflect the 10 month calendar for 10 month employees from August 4, 2014 - May 29, 2015.
    • On April 7,  2014, 2014-2015 calendar was updated to reflect ASU Spring Break March 8-15, 2015
    • On October 22, 2013, calendar was updated due to a correction made on Page 2 "2015 - Jan 9 Faculty Convocation - Faculty Accountability Begins."
    • On May 8, 2013, calendar was approved to be posted.
  • 2013-2014
    • On April 3, 2013, ASU calendar information was updated.
    • On May 22, 2012 revised calendar with correct Thanksgiving Holiday for FY2013-2014
    • On December 6, 2011 revised calendar with correct start date for fall 2013
  • 2012-2013
    • On April 3, 2013, ASU calendar information was updated.
    • On December 6, 2011 revised calendar to include five days of accountability for spring 2013 to resemble format of previous calendars
  • 2011-2012
    • On March 23, 2011 the Chancellor approved the observance of the New Year's Day holiday for Monday, January 2, 2012
  • 2009-2010
    • In 2009 it was brought to the attention of various admissions and enrollment personnel by several students that the published "last day student initiated withdraw accepted" did not match what was printing on a student's schedule from SIS. The A&R Council is recommending that in order to resolve this, we list an +  and ++ in place of the date, and at the bottom of the calendar note:
      • +See your student schedule in my.maricopa.edu for the Last Day to Withdraw without an Instructor Signature for each class in which you are enrolled.
      • ++Refer to the Important Deadlines for Students to determine the Last Day Student Initiated Withdrawal will be accepted.

2.1 General Regulation

  1. General Statement

    Compliance with Policies, Rules and Regulations
    Every student is expected to know and comply with all current published policies, rules and regulations as stated in the college catalog, class schedule, and/or student handbook. Documents are available on each college's website.

    Policies, courses, programs, fees and requirements may be suspended, deleted, restricted, supplemented or changed through action of the Governing Board of the Maricopa Community Colleges.

    The Maricopa Community Colleges reserve the right to change, without notice, any materials, information, curriculum, requirements and regulations.

    Note: The regulations that comprise the student section contain language that appears in various sources such as the Catalog Common Pages and the Student Handbook. All areas became Administrative Regulations with the 1996 adoption of the Governance Model. Changes are made annually either through the Administrative Regulations approval process, or by Board approval for those items that fall under its statutory duty, such as Tuition and Fees. In an effort to prevent duplication, topics in this section may be incorporated by reference, as they are featured in other areas of the manual and are noted accordingly.

    The Maricopa County Community College District Vision, Mission and Values that are featured in the Common Pages are a part of approved Governing Board policy and are located in the policy section of the manual. As such, the following statement related to Outcomes Assessment that appears in the Common Pages is presented here as a general statement.

  2. Outcomes Assessment 
     
    The mission of the Maricopa Community Colleges is "to create and continuously improve affordable, accessible, and effective learning environments for the lifelong educational needs of the diverse communities we serve." In order to evaluate how successfully the Maricopa County Community College District accomplishes this mission, student outcomes will be assessed as part of the continuous improvement process.
     
    Students may be asked to participate in a variety of assessment activities at each college. Assessment results will be used to improve educational programs, services and student learning. 

AMENDED through the Administrative Regulation Process, March 4, 2011

2.2 Admission/Registration/Enrollment

Admission Policy, Classifications & Procedures

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.1
Admission Policy

Persons meeting the admissions criteria may attend any Maricopa Community College of their choice. Falsification of any admission materials or official college records may be cause for denial or cancellation of admission. Exceptions to the admissions policies may be requested through the Admissions and Standards Committee. Admission is determined in accordance with state law (ARS §§15-1805.01 and 15-1821) and regulations of the Maricopa Community Colleges Governing Board.

Admission Classifications

  1. Admission of Regular Students
    Admission to the community college in Arizona may be granted to any person who meets at least one of the following criteria:
    1. Is a graduate of a high school, which is accredited by a regional accrediting association as defined by the United States Office of Education or approved by a State Department of Education or other appropriate state educational agency.
    2. Has a high school certificate of equivalency.
    3. Is at least 18 years of age and demonstrates evidence of potential success in the community college.
    4. Is a transfer student in good standing from another college or university.
  2. Admission of Students Under 18 Years of Age
    1. A community college in this state shall grant admission to any student who is under eighteen years of age and who achieves at least one of the following: 
      1. A composite score of 720 or more on the Preliminary Scholastic Aptitude Test (PSAT).
      2. A composite score of 720 or more on the Scholastic Aptitude Test (SAT).
      3. A composite score of twelve or more on the American College Test (ACT).
      4. A passing score on the relevant portions of the statewide assessment.
      5. The completion of a college placement method designated by the community college district that indicates the student is at the appropriate college level for the course.
      6. Is a graduate of a private or public high school or has a high school certificate of equivalency.
    2. A community college may limit the number of semester hours in which the student may enroll to not more than six (6) credit hours.
    3. Home schooled students are exempt from this sub-section.
    4. Students who enroll in vocational courses may be admitted on an individual basis with the approval of college officials if the students meets the established requirements of the courses for which the student enrolls and the college official determines that the student's admission is in the best interest of the student.
  3. Specialized Vocational / Training Program 
    Students who enroll in vocational courses may be admitted on an individual basis with the approval of college officials if the student meets the established requirements of the courses for which the student enrolls and the college officials determine that the student’s admission is in the best interest of the student.
  4. Western Undergraduate Exchange Program 
    The Western Undergraduate Exchange (WUE) program is a student exchange program coordinated by the Western Interstate Commission for Higher Education (WICHE) and administered by the Arizona Board of Regents. Through WUE, students who reside in western states (Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming) and the Commonwealth of the Northern Marianas Islands (CNIMI) and who meet the eligibility requirements, pay 150 percent of the regular resident tuition plus fees. Students must mark prominently on the Student Information Form that they seek admission as WUE students. Students may not apply as out-of-state students and expect to receive the WUE tuition rate after admitted. Once admitted as WUE students, students may not petition for in-state residency. Further information may be obtained from the Admissions and Records Office/Office of Student Enrollment Services.
  5. Admission of F-1 Non-immigrant Students 
    Prospective students should contact the Admissions and Records Office/Office of Student Enrollment Services or designated office for the international student application form(s). When completed, the form(s) should be returned to the Admissions and Records Office/Office of Student Enrollment Services or the International Education office with all requested supporting documents. After the file has been reviewed, a notice will be sent to the applicant indicating either acceptance or denial of admission. 
     
    To be guaranteed consideration for admission, all application materials must be received by July 1 for the fall semester and November 1 for the spring semester.
     
    Prospective students seeking admission based on F-1 non-immigrant status must provide proof of secondary school completion with documentation comparable to a United States high school diploma or higher degree. It is recommended that F-1 non-immigrant students have graduated in the upper 50% of their secondary school (high school or equivalent) in order to ensure success in academic classes at this college. Applicants for admission to the college must have high school and college (if applicable) transcripts sent directly from the high school or college to the Admissions and Records Office/Office of Student Enrollment Services or designated office. In addition, it is the applicant’s responsibility to have all transcripts translated into English and evaluated by a foreign credential evaluation service if necessary.
    1. Admission to Academic Programs 
      Applicants who wish to enroll in an academic program at the college must present evidence of English language proficiency. If the Test of English as a Foreign Language (TOEFL) is used to satisfy this requirement, the applicant must attain a score of at least 500 (on the paper-based TOEFL) or 61 (on the internet-based TOEFL, known as the iBT). If the International Language Testing System (IELTS) is used to satisfy this requirement, an IELTS overall Band Score of 5.5 or better is required, and a minimum IELTS individual Band Score of 5.0 on each module is recommended. The dean or director of Admissions and Records Office/Office of Student Enrollment Services of the college may accept other proof of English language proficiency for admission purposes, such as the ASSET, ACCUPLACER, COMPASS or CELSA tests.
    2. Admission to an Intensive English Program 
      Applicants for admission to an Intensive English Program are advised to check with individual colleges for their respective admission requirements. Applicants must provide evidence of at least an intermediate command of English by way of one or more of the following criteria:
      1. At least six years of English language instruction as shown by the applicant’s school transcript(s);
      2. A minimum TOEFL score of 400 (on the paper-based TOEFL) or 23 (on the internet-based test);
      3. An original letter of recommendation from a teacher, school principal or headmaster/ headmistress, or the director of an English language institute attesting to the applicant’s proficiency at the intermediate level;
      4. Other credentials, test scores, interview results, or evidence accepted by the coordinator of an intensive English program or the college’s responsible designee. Students admitted to an Intensive English Program will not be allowed to enroll in courses outside those officially designated as part of the program unless and until they have met all of the prerequisites or other course requirements.
      5. Foreign students under certain types of visas may need special permission to enroll and should contact the appropriate college official.
    3. Financial Support
      Evidence of financial support will be required prior to issuance of the I-20 form. The colleges have no scholarship or financial aid provisions for foreign students; therefore, students must be fully prepared to meet the necessary financial obligations for the full time they will be in the United States. The colleges estimate a student’s average expenses for 10 months to be:
      Financial Support
      Tuition and Fees $8,010(1)
      Living Expenses $10,140(2)
      Books $800(3)
      Health Insurance $1,400(4)
      Total $20,350(5)

       

    4. Dependent Financial Guarantee 
      Evidence of financial support for dependents of F-1 and M-1 students (spouse and dependent children) is also required: $5,000 for the first dependent and $2,500 for each additional dependent.
    5. Health Insurance 
      All F-1 and M-1 students who have an I-20 issued by one of the Maricopa Community Colleges are required to purchase the Maricopa Community Colleges' international student health insurance plan. Health insurance coverage for dependents of F-1 and M-1 students is highly recommended. The Maricopa Community Colleges contracts with an insurance provider annually to offer a health insurance plan for F-1 and M-1 students. For more information contact the college Admissions and Records Office/Office of Student Enrollment Services or designated international student office.

Footnotes:
(1) Based on 2016-2017 tuition and fee schedule.
(2) Based on estimated living expenses for two (2) semesters (10 months).
(3) Based on average new and used textbook prices and rental rates. Assumes books are sold at the end of the semester.
(4) Based on the 2016-2017 insurance premium for the mandatory Maricopa Community Colleges' International Student Health Plan.
(5) Applicants must provide evidence of this minimum amount of financial support before an I-20 is issued.

AMENDED through the Administrative Regulation Process, June 4, 2019
AMENDED through the Administrative Regulation Process, June 5, 2017
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.2
Admission Information

Students must file a Student Information Form with the Admissions and Records Office/Office of Student Enrollment Services at the college of attendance. There is no charge for this service.

  1. Student Status 
    1. Freshman - A student who has completed fewer than 30 credit hours 100-level courses and above.
    2. Sophomore - A student who has completed 30 credit hours or more in 100-level courses and above.
    3. Unclassified - A student who has an associate degree or higher.
  2. Student Identification Number 
    Disclosure of the social security number is voluntary (ARS §15-1823). However, students must use social security numbers for reporting information pertaining to potential educational tax credits and for processing federal financial aid applications and Veterans Administration benefits.
  3. Residency for Tuition Purposes (See Appendix S-1)
    All students are classified for tuition purposes under one of the following residency classifications:
    1. Maricopa County resident
    2. Out-of-County resident
    3. Out-of-State resident (including F-1 non-immigrant students and students on other non-immigrant visas)

    Residency for tuition purposes is determined in accordance with state law (ARS §§15-1801et seq.) and regulations of the Maricopa Community Colleges Governing Board. All of the Maricopa Community Colleges are subject to the above statutes and regulations. Students who have questions about their residency should contact the Admissions and Records Office/Office of Student Enrollment Services for clarification.

    1. Implementation
      1. An applicant must be eligible to attend post-secondary education in the   United States prior to being eligible to register for classes and pay fees.
      2. Domicile status must be established before the student registers and pays fees. It is the student's responsibility to register under the correct domicile status.
      3. Enforcement of domicile requirements shall be the responsibility of the Chancellor of the Maricopa Community Colleges. The Chancellor has charged the Director of Admissions and Records or other designee at each college to make the initial domicile classification. In determining a student's classification, the college may consider all evidence, written or oral, presented by the student and any other information received from any source which is relevant to determining classification. The college may request written sworn statements or sworn testimony of the student.
      4. A request for review of the initial classification may be made to a district review committee. The request must be in writing, signed by the student and accompanied by a sworn statement of all facts relevant to the matter. The request must be filed with the admissions officer of the college within ten (10) days of receipt of notification of classification as a non-resident. Failure to properly file a request for review within the prescribed time limit constitutes a waiver of review for the current enrollment period. The decision of the review committee shall be final.
    2. Definitions 
      1. “Armed Forces of the United States” means the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the commissioned corps of the United States Public Health Services, the National Oceanographic and Atmospheric Administration, the National Guard, or any military reserve unit of any branch of the Armed Forces of the United States.
      2. "Continuous attendance" means enrollment at one of Maricopa Community Colleges as a full-time or part-time student for a normal academic year since the beginning of the period for which continuous attendance is claimed. Students need not attend summer sessions or other such intersession beyond the normal academic year in order to maintain continuous attendance.
      3. "Maricopa County resident" means an individual lives in Maricopa County and has lived in the state of Arizona for at least one year prior (365 days) to the first day of the semester (as published in the approved MCCCD academic calendar posted online at Academic Calendars) and who is a United States citizen or in a lawful status. In-state residency must be established prior to county residency for those moving from other states. Refer to Section C for guidelines.
      4. "Domicile" means a person's true, fixed, and permanent home and place of habitation. It is the place where he or she intends to remain and to which he or she expects to return when he or she leaves without intending to establish a new domicile elsewhere. Visa status must confer the ability to establish domicile in the United States in order to be classified as an in-state student
      5. "Emancipated person" means a person who is neither under a legal duty of service to his parent nor entitled to the support of such parent under the laws of this state.
      6. "Full-time student" means one who registers for at least twelve (12) credit hours per semester.
      7. "Part-time student" means one who registers for fewer than twelve (12) credit hours per semester.
      8. "Parent" means a person's father, or mother, or if one parent has custody, that parent, or if there is no surviving parent or the whereabouts of the parents are unknown, then a guardian of an unemancipated person if there are not circumstances indicating that such guardianship was created primarily for the purpose of conferring the status of an in-state student on such unemancipated person.
    3. Criteria for Determining Residency 
      1. In-State Student Status

        G.   A person holding an honorable discharge from the uniformed services of the United States from either active duty or reserve or national guard status, or who has retired from active duty or reserve or national guard status, shall be granted immediate classification as an in state student and, while continuously enrolled, does not lose in state student classification if the person has demonstrated objective evidence of intent to be a resident of Arizona that, for the purposes of this section, includes at least one of the following:

        1. Except as otherwise provided in this article, no person having a domicile elsewhere than in this state is eligible for classification as an in-state student for tuition purposes. Applicants for in-state tuition status and other public benefits must demonstrate lawful presence in the United States by presenting one of the documents listed in this regulation, under the section "Demonstrating Lawful Presence."
        2. A person is not entitled to classification as an in-state student until the person is domiciled in this state for one year preceding the official starting day of the semester, except that a person whose domicile is in this state is entitled to classification as an in-state student if the person meets one of the following requirements:
          1. The person’s parent's domicile is in this state and the parent is allowed to claim the person as an exemption for state and federal tax purposes.
          2. The person is an employee of an employer which transferred the person to this state for employment purposes or the person is the spouse of such an employee.
          3. The person is an employee of a school District in this state and is under contract to teach on a full-time basis, or is employed as a full-time non-certified classroom aide, at a school within that school District. For purposes of this paragraph, the person is eligible for classification as an in-state student only for courses necessary to complete the requirements for certification by the state board of education to teach in a school District in this state. No member of the person’s family is eligible for classification as an in-state student if the person is eligible for classification as an in-state student pursuant to this paragraph, unless the family member is otherwise eligible for classification as an in-state student pursuant to this section. Eligibility for in-state tuition is subject to verification of intent to domicile in this state.  Determination of residency is made by the admissions and records office/office of enrollment services.
          4. The person’s spouse has established domicile in this state for at least one year and has demonstrated intent and financial independence and is entitled to claim the student as an exemption for state and federal tax purposes or the person’s spouse was temporarily out of state for educational purposes, but maintained a domicile in this state. If the person is a non-citizen, the person must be in an eligible visa status pursuant to federal law to classify as an in-state student for tuition purposes.
        3. The domicile of an unemancipated person is that of such person's parent.
        4. An unemancipated person who remains in this state when such person's parent, who had been domiciled in this state, removes from this state is entitled to classification as an in-state student until attainment of the degree for which currently enrolled, as long as such person maintains continuous attendance.
        5. A person who is a member of the Armed Forces of the United States and who is stationed in this state pursuant to military orders or who is the spouse or a dependent child of a person who is a member of the armed forces of the United States and who is stationed in this state pursuant to military orders is entitled to classification as an in-state student. The student does not lose in-state student classification while in continuous attendance toward the degree for which he or she is currently enrolled.
        6. A person who is a member of the armed forces of the United States or the spouse or a dependent of a member of the armed forces of the United States is entitled to classification as an in-state student if the member of the armed forces has claimed this state as the person's state of home record for at least twelve consecutive months before the member of the armed forces, spouse or dependent enrolls in a university under the jurisdiction of the Arizona Board of Regents or a community college under jurisdiction of a community college district governing board. For purposes of this subsection, the requirement that a person be domiciled in this state for one year before enrollment to qualify for in-state student classification does not apply.
        7. Immediate classification as an in-state student shall be granted to a veteran who meets the provisions of Arizona statute HB 2091, paragraph G, which reads:  
          1. A person holding an honorable discharge from the uniformed services of the United States from either active duty or reserve or national guard status, or who has retired from active duty or reserve or national guard status, shall be granted immediate classification as an in state student and, while continuously enrolled, does not lose in state student classification if the person has demonstrated objective evidence of intent to be a resident of Arizona that, for the purposes of this section, includes at least one of the following:
          1. Registration to vote in this state.
          2. An Arizona driver license.
          3. Arizona motor vehicle registration.
          4. Employment history in Arizona.
          5. Transfer of major banking services to Arizona.
          6. Change of permanent address on all pertinent records.
          7. Other materials of whatever kind or source relevant to domicile or residency status.
        8. A veteran using Chapter 30 or 33 benefits who does not otherwise qualify under item 7 above (paragraph G of PL 2091), or a veteran’s dependent or spouse who is using transferred Post-9/11 GI Bill® (Chapter 33) benefits or the Marine Gunnery Sergeant John David Fry Scholarship, may be eligible for immediate classification as an in-state student if he/she meets the provisions of Arizona statute HB 2091, paragraph H: h.  A person who, while using educational assistance under 38 United States Code Chapter 30 or Chapter 33, enrolls in a university under the jurisdiction of the Arizona Board of Regents or a community college under the jurisdiction of a community college district governing board within three years after the veteran’s discharge from active duty service of ninety or more days or within three years after the service member’s death in the line of duty following a period of active duty service of ninety or more days or who remains continuously enrolled beyond the three year period following the discharge of the veteran or the service member’s death shall be granted immediate classification as an in-state student and does not lose in state student classification if the person has demonstrated objective evidence of intent to be a resident of this state that, for the purposes of this section, includes at least one of the following: 

          Students are required to submit the following:

          1. Certificate of eligibility letter from the VA Awarding Chapter 30 or 33 benefits or the Fry scholarship, or the Dept. of Defense document approving the transfer of CH. 33 benefits

          2. DD-214 proving a minimum of 90 days service and no more than 3 years since discharge or since death of veteran

          3. Students must also provide at least one of the following:
            1. Registration to vote in this state.

            2. An Arizona driver license.

            3. Arizona motor vehicle registration.

            4. Employment history in Arizona.

            5. Transfer of major banking services in Arizona.

            6. Change of permanent address on all pertinent records.

            7. Other materials of whatever kind or source relevant to domicile or residency status

            Effective August 1, 2021, Section 1005 of the new Public Law 116-315 (Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020) removes the requirement for covered individuals to enroll in a course at a public institution of higher learning within three years of being discharged from the military or within three years after the service member’s death in the line of duty in order to receive in-state tuition.

            GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.    

        9. Per Arizona state law, a  person who is honorably discharged from the armed forces of the United States on either Active duty or Reserve or National Guard status, or who has retired from Active duty or Reserve or National Guard Status, shall be granted immediate classification as an in-state student on honorable discharge from the Armed forces and, while in continuous attendance toward the degree for which currently enrolled, does not lose in-state student classification if the person has met the following requirements:     

              a. Registered to vote in this state.

              b. Demonstrated objective evidence of intent to be a resident of Arizona which, for the purposes of this section, include at least one of the following:

                  1. An Arizona driver license

                  2. Arizona motor vehicle registration

                  3. Employment history in Arizona

                  4. Transfer of major banking services to Arizona

                  5. Change of permanent address on all pertinent records

                  6. Other materials of whatever kind or source relevant to domicile or residency status

        10. A student using any VA educational benefits who does not otherwise qualify under items above shall be granted immediate classification as an in-state student, and while continuously enrolled does not lose in-state student classification if the person has demonstrated objective evidence of intent to be a resident of Arizona that for the purposes of this section, includes at least one of the following:

          1.       Registration to vote in this state

          2.       An Arizona driver license

          3.       Arizona motor vehicle registration

          4.       Employment history in Arizona

          5.       Transfer of major banking services to Arizona.

          6.       Change of permanent address on all pertinent records

          7.       Other material of whatever kind or source relevant to domicile or residency status. 

        11. A person who is a member of an Indian tribe recognized by the United States Department of the Interior whose reservation land lies in the state and extends into another state and who is a resident of the reservation is entitled to classification as an in-state student.
      2. Alien In-State Student Status
        1. An alien is entitled to classification as an in-state refugee student if such person has been granted refugee status in accordance with all applicable laws of the United States and has met all other requirements for domicile.
        2. In accordance with the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208; 110 Stat. 3009-546), a person who was not a citizen or legal resident of the United States or who is not lawfully present in the United States is not entitled to classification as an in-state student pursuant to ARS §15-1802 or entitled to classification as a county resident pursuant to ARS §15-1802.01. A student will be assessed out-of-state tuition until such time that documentation of lawful presence is received in the Office of Admissions and Records/Enrollment Services and (eligibility for) residency is confirmed. Documentation must be provided prior to the end of the term in which residency classification is being requested. Documentation received after the end of term will be used for residency determination in subsequent terms.
        3. In establishing domicile, the alien must not hold a visa that prohibits establishing domicile in the United States and this state. After meeting other domicile requirements, students holding valid, unexpired visas in the following categories may be classified as in-state students (See Appendix S-1A):

          A=Foreign Government Official or Adopted Child of a Permanent Resident
          E=Treaty Traders
          G=Principal Resident Representative of Recognized Foreign Member Government to International Staff
          H=H1B and H4     
          K=Spouse or Child of Spouse of a US Citizen, Fiancé or Child of Fiancé of US Citizen
          L=Intracompany Transferee or Spouse or Child
          N6=NATO-6 
          U, T=Victim of Criminal Activity
          V=Spouses and Dependent Children of Lawful Permanent Residents

        4. Students who hold a current visa and have submitted an I-485 to U.S. Citizenship and Immigration Services (USCIS), may establish residency if other domicile requirements have been met. Residency eligibility for I-485 applicants may be considered one year after the date on the USCIS Notice of Action letter (I-797c) confirming application for permanent resident status provided their prior visa status is one that allows the visa holder to establish domicile in the United States. Students must provide required residency documentation in addition to the (I-797) Notice of Action for residency consideration. In establishing domicile, the alien must be in a status that does not prohibit establishing domicile in this state for at least one year immediately preceding the official starting date of the semester. EXCEPTION: In the event that an alien student's parent is allowed to claim the student as an exemption for state or federal tax purposes (3C.1.2.A) (E.G. The student is under 23 and not emancipated), the student's residence is deemed to be the same as the parent's. If the parent holds a visa that is not listed in section 3 above, he or she would not be eligible to establish residency. In such circumstances, the student would likewise be barred notwithstanding his or her own filing of an I-485.

        5. Students who hold a current or expired visa and have applied for a change of status will retain their immigration status based on their prior visa status and not the status or visa for which they are applying. 

      3. Proving Lawful Presence in the United States
        All applicants for instate tuition (and other public benefits) must first show at least one of the following documents in accordance with ARS §1-502 to demonstrate that they are lawfully present in the United States by presenting to the Registrar at Least one of the following documents:
        • An Arizona Driver's License issued after 1996 or an Arizona Non-operating Identification License or an Arizona Instruction Permit.
        • A birth certificate or delayed birth certificate issued in any state, territory, or possession of the United States (A hospital record/certificate and certified Abstract of Birth are not acceptable).
        • A United States Certificate of Birth Abroad.
        • A United States Passport.
        • A Foreign Passport with a United States Visa.
        • An 1-94 Form with a Photograph.
        • An appropriately designated United States Citizenship and Immigration Services Employment Authorization (Work Permit) or Refugee Travel Document [as listed on the Employee Authorization Document Chart].
        • A United States Permanent Resident Card
        • A United States Certificate of Naturalization.
        • A United States Certification of Citizenship.
        • A Tribal Certificate of Indian Blood.
        • A Tribal or Bureau of Indian Affairs Affidavit of Birth.
           
          * Tribal members*, the Elderly and "Persons with disabilities or incapacity of the Mind or Body," may submit certain types of documentation under section 1903 of the federal Social Security Act (42 United States Code 1396B, As Amended By Section 6036 of the Federal Deficit Reduction Act of 2005)** *A Document issued by a federally recognized Indian Tribe Evidencing Membership or Enrollment in, or affiliation with, such tribe.**If you think that this may apply, please contact the legal services department for assistance.
      4. Presumptions Relating to Student Status
        Unless there is evidence to the contrary, the registering authority of the community college or university at which a student is registering will presume that:
        1. No emancipated person has established a domicile in this state while attending any educational institution in this state as a full-time student, as such status is defined by the community college district governing board or the Arizona Board of Regents, in the absence of a clear demonstration to the contrary.
        2. Once established, a domicile is not lost by mere absence unaccompanied by intention to establish a new domicile.
        3. A person who has been domiciled in this state immediately before becoming a member of the Armed Forces of the United States shall not lose in-state status by reason of such person's presence in any other state or country while a member of the Armed Forces of the United States.
      5. Proof of Residency
        When a student's residency is questioned, the following proof will be required.
        1. In-State Residency
          1. An affidavit signed by the student must be filed with the person responsible for verifying residency.
          2. A combination of the following may be used in determining a student's domicile in Arizona:
            1. Arizona income tax return
            2. Arizona Voter registration
            3. Arizona Motor Vehicle registration
            4. Arizona Driver's license
            5. Employment history in Arizona
            6. Place of graduation from high school
            7. Source of financial support
            8. Dependency as indicated on federal income tax return
            9. Ownership of real property
            10. Notarized statement of landlord and/or employer
            11. Transfer of major banking services to Arizona
            12. Change of permanent address on all pertinent records
            13. Arizona Department of Children Services documents related to foster care placement
            14. Other relevant information
        2. County Residency
          A combination of the following may be used to determine a student's county residency:
          1. Notarized statements of landlord and/or employer
          2. Source of financial support
          3. Place of graduation from high school
          4. Ownership of real property
          5. Bank accounts
          6. Arizona income tax return
          7. Dependency as indicated on a Federal income tax return
          8. Other relevant information
    4. Concurrent Enrollment in Arizona Public Institutions of Higher Education (ARS §15-1807)(See Appendix S-3)
      Under Arizona Revised Statutes §15-1807, it is unlawful for any non-resident student to register concurrently in two or more public institutions of higher education in this state including any university, college or community college for a combined student credit hour enrollment of more than six (6) credit hours without payment of non-resident tuition at one of such institutions. Any non-resident student desiring to enroll concurrently in two or more public institutions of higher education in this state including any university or community college for a combined total of more than six (6) credit hours who is not subject to non-resident tuition at any of such institutions shall pay the non-resident tuition at the institution of his choice in an amount equivalent to non-resident tuition at such institution for the combined total of credit hours for which the non-resident student is concurrently enrolled

AMENDED through the Administrative Regulation Process, June 24, 2021
AMENDED through the Administrative Regulation Process, June 30, 2020
AMENDED through the Administrative Regulation Process, November 5, 2019
AMENDED by Direct Chancellor Approval, March 6, 2019
AMENDED by Direct Chancellor Approval, September 17, 2018
AMENDED by Direct Chancellor Approval, August 30, 2017
AMENDED by Direct Chancellor Approval, August 30, 2015
AMENDED by Direct Chancellor Approval, May 20, 2015
AMENDED through the Administrative Regulation Process, April 23, 2015

AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.3
Other Admission Information

  1. Veterans 
    By Arizona statute, any failing grades from any Arizona university or community college that were received prior to military service will not be used to determine admission to the community college for the honorably discharged veterans with two years' service in the Armed Forces of the United States. Students admitted or readmitted to the community college under this statute are subject to progression, retention, graduation and other academic regulations and standards. (See Withdrawal - Appendix S-7)
  2. Ability to Benefit 
    1. Federal guidelines require that students who are applying for financial aid demonstrate the ability to benefit. Under federal law, a student who enrolls after June 30, 2012, must be a high school graduate, have a GED certificate, or have completed a secondary school education in a home school setting that is treated as a home school or private school under state law, be admitted as a regular student, and be pursuing an eligible degree or certificate to qualify for federal financial assistance under Title IV of the Higher Education Act.
    2. For student enrolled prior to July 1, 2012, an evaluation during the admission process resulted in the student being admitted to the college with the status of Regular, Regular with Provisional Requirements or Special.
      1. "Regular" status, for the purpose of 2.2.3.2, is granted to an individual admitted to the college who is a high school graduate, has a GED certificate, or has completed a secondary school education in a home school setting that is treated as a home school or private school under state law. A student without a high school diploma or GED certification and beyond the age of compulsory high school attendance may be a regular status student if the student has been assessed to benefit from college instruction by receiving qualifying scores on approved assessment instruments. All regular status students must be pursuing a degree/certificate in an eligible program.
      2. "Regular with Provisional Requirements" status, for the purpose of 2.2.3.2, is granted to a student admitted to the college who is not a high school graduate, does not have a GED certificate, is beyond the age of compulsory high school attendance, or has completed a secondary school education in a home school setting that is treated as a home school or private school under state law, but has been assessed to benefit from college instruction and is pursuing a degree/certificate in an eligible program.
      3. "Special" status, for the purpose of 2.2.3.2, is granted to a student admitted to the college for concurrent enrollment or pursuing one or more courses of special interest and who meets all the requirements for admission.
  3. Transcripts 
    The Maricopa Community Colleges reserve the right to require an official transcript for admission to specific programs, for verification of course requisites and for determination of academic standing. The official transcript must be sent directly from the source institution to the college Admissions and Records Office/Office of Student Enrollment Services. The official transcripts may be sent via a secured website.  Please contact the Admissions office of the Maricopa College you plan to attend to verify which secure websites may be valid.  It is the student's responsibility to ensure that official transcripts have been received and are complete.
     
    Students entering as high school graduates may be required to submit high school transcripts.  Please contact the Admissions office of the Maricopa College you plan to attend for more information on preparing a home-schooled official transcript. Students entering as GED recipients may be required to present a copy of the high school equivalency certificate or official report of qualifying GED scores.
  4. Educational Assessment 
    All students are encouraged to undergo an educational assessment to determine course placement. Prospective students who do not possess a high school diploma or GED equivalence certificate are required to complete an educational assessment to determine their ability to benefit from college instruction. See Student Course Placement Process (AR 2.2.7)
  5. High Pressure Recruitment Tactics 
    The Maricopa County Community College District prohibits its employees from engaging in high-pressure recruitment tactics or in providing to any person or entity engaged in student recruitment, admission activity, or in making decisions regarding the award of Title IV, HEA funds, any commissions, bonuses, or other incentive payments based, in any part, directly, or indirectly upon successfully securing enrollments or the awarding of financial aid. (34 CFR 668.14(a)(22)(i)). 

AMENDED through the Administrative Regulation Process, November 5, 2019
AMENDED through the Administrative Regulation Process, October 23, 2019
AMENDED through the Administrative Regulation Process, June 5, 2017
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.4
Transfer Credit and Prior Learning Assessment Policy

TRANSFER CREDIT

A student enrolling at one of the Maricopa Community Colleges after having attended other post-secondary institutions can have coursework evaluated for transfer credit. To be eligible for evaluation, coursework must appear on official transcripts from the source institutions. The official transcripts must be mailed or sent through an approved electronic transfer method directly from the source institutions to the Admissions and Records/Enrollment Services Office of the receiving institutions. Hand-carried and emailed transcripts cannot be accepted for an official evaluation. Students should allow approximately 10 days before confirming with your Maricopa Community College that the transcript(s) was received.  The Admissions and Records/Enrollment Services Office at the receiving institutions will complete course-by-course evaluations for all submitted transcripts upon student request. The award of transfer credit shall not express or imply that all transfer credit will be fully accepted or applied toward all Maricopa associate’s degree and certificate requirements.
 

The Maricopa Community Colleges will evaluate coursework from institutions listed in the database of institutions and programs accredited by recognized U.S. accrediting organizations at the time the coursework was taken.  To be “recognized” means that the accreditors in the database have been reviewed by the Council For Higher Education Accreditation (CHEA) or by the U.S. Department Of Education (USDE) or both and meet the quality standards of the respective organizations.

College-level courses completed outside the United States and recorded on official transcripts will be evaluated for transfer credit, provided that the institution where the courses were taken is accredited by the Ministry of Education in that country. It is the student’s responsibility to submit all foreign and international transcripts to an approved international credential evaluation service to be translated into English (when applicable), evaluated on a course-by-course-basis, and sent directly to the receiving college(S). Contact your College Admissions and Records/Enrollment Services Office to obtain a list of recommended evaluation services.

CONDITIONS OF TRANSFER CREDIT:

  • Credits transferred from outside of MCCCD graded on a plus/minus grading scale are converted based on the grading scale of the transferring institution. Only courses with a grade of "C" (2.0 on a 4.0 scale) or better are transferable. Course credit below 100 level, earned at an MCCCD institution prior to August 2020 or at a sending institution, cannot be used to calculate grade level.

  • Developmental coursework below 100-level is accepted for the purpose of fulfilling course prerequisites.  However, the credit does not apply toward a degree or certificate, and it does not transfer to another postsecondary institution.  It does, however, get added to the transfer credit report as part of the evaluation.
     
  • Courses with different credit systems (quarter hours, units) are converted to semester hours of credit. The semester conversion of quarter credits is at a rate of .67 semester credit hours for each quarter hour.
     
  • The age of credit may be considered in applying credit toward degrees and certificate programs.

REVERSE TRANSFER OF CREDIT

In an effort to assist former Maricopa students who have transferred to a university, the Maricopa Community Colleges offer reverse transfer of credit with participating universities.  Former Maricopa students may use this opportunity to fulfill previously incomplete coursework requirements.  Interested students at participating universities must meet university criteria to qualify for free transcript exchange when available.  Participation in reverse transfer of credit does not guarantee coursework applicability or degree or certificate eligibility.  Students participating in reverse transfer of credit must meet all curriculum and college requirements.

PRIOR LEARNING ASSESSMENT (PLA)

The Maricopa Community Colleges are committed to the idea that people deserve credit for verifiable college-level learning, no matter how it was acquired. Many people have developed learning outside of the traditional classroom. This evaluation of credit is referred to as Prior Learning Assessment, or PLA. Prior learning can be identified and assessed in a variety of ways to determine if college credit should be awarded. Credit is awarded only to certificate or degree seeking students who:

  1. plan to enroll, and

  2. are admitted and matriculated within the college awarding the credit.

Exceptions can be made for contractual agreements.

PLA credit may be applied toward a degree program, certificate, general education requirements, concentration, and general electives that count toward the student’s elected pathway.  Some restrictions may apply depending on the specific program of study. PLA credit may satisfy prerequisite requirements using the same policy that applies to other course equivalencies.

Students may be awarded no more than 45 credit hours through prior learning assessment, unless required by a specific program of study within the Maricopa Community Colleges. Exceptions include evaluated credit from post-secondary institutions and military credit as indicated on joint service transcripts. Credit awarded for prior learning does not count as hours in residence for graduation requirements. Exceptions to this institutional  policy must have prior written approval of the program director, department/division chair, or designee and documentation of rationale and approval included as part of the admission process and/or application to graduate. No more than 20 credit hours may be applied to the Arizona General Education Curriculum (AGEC). Please direct questions about Prior Learning Assessment at the Maricopa Community Colleges to the Admissions and Records/Enrollment Services Office.

PRIOR LEARNING ASSESSMENT FEE SCHEDULE

No fees are assessed by the college for the following types of Prior Learning Assessment:  Transfer credit from nationally recognized institutions, international coursework that has been officially evaluated by a foreign evaluator service (such as Educational Credential Evaluators), standardized college-level exams (such as CLEP, AP, IB, DSST,  CIE), GED exams, Military Transcripts, ACE (American Council On Education) transcripts, credit received through ORGANIZATIONS AND companies that offer nationally recognized credit evaluated by ACE, NCCRS, etc. (Straighterline, NOCTI, Study.Com, etc.), industry recognized credentials, Skill Center and clock hour transcripts. 

Departmental Challenge Exam and Credit By Evaluation

$40 Administrative fee if awarded transfer credit

 

CREDIT BY EXAM (COLLEGE-LEVEL EQUIVALENCY EXAMINATIONS)

ACE has published credit recommendations for a number of national standardized examinations such as the ones listed below in the Guide To Educational Credit By Examination. The Maricopa Community Colleges use these recommendations as guidelines to award credit for equivalent coursework as well as elective credit. The number of credits listed in the ACE guide are recommendations only. A college is not required to grant a student the number of credits recommended.

Scores must be sent directly to the Admissions and Records/Enrollment Services Office from the specific testing companies before credit is awarded; equivalencies are subject to review and change. Credit received through Prior Learning Assessment is transferable within the Maricopa Community Colleges but is not necessarily transferable to other colleges and universities. Therefore, students are strongly advised to research the Credit for Prior Learning Assessment policies at any college or university outside of the Maricopa Community Colleges to which they plan to transfer.  Credit By Exam is awarded based on equivalencies in effect at the time of evaluation.  Changes to exams and scores are determined by the respective Maricopa Instructional Councils (ICS) and/or Statewide Articulation Task Forces (ATFS).

Maricopa recognizes the following examinations:

  • Advanced Placement (AP)
  • American College Testing Proficiency Examination Program (ACT-PEP)
  • Cambridge International Exams (CIE), A and AS LEVEL
  • College-Level Examination Program (CLEP)
  • Departmental Exams (also known as “CHALLENGE EXAMS”)
  • Defense Activity For Non-Traditional Education Support [DANTES] Subject Standardized Tests (DSST)
  • GED, College Ready + Scores
  • International Baccalaureate (IB) Diploma/Certificate
  • PEARSON VUE Exams

Fees for standardized exams are the responsibility of the student.

Current list of exams and scores

ADVANCED PLACEMENT (AP) CREDIT

Students who have taken an advanced placement course of the College Entrance Examination Board (CEEB) in their secondary school and who have taken an Advanced Placement Examination of the CEEB may receive course credit. Scores must be received directly from CEEB to Admissions and Records/Enrollment Services before credit is awarded.

AMERICAN COLLEGE TESTING PROFICIENCY EXAMINATION PROGRAM

The Maricopa Community Colleges may award credit for the American College Testing Proficiency Examination Program (ACT-PEP) based on the scores earned to Admissions and Records/Enrollment Services.

CAMBRIDGE INTERNATIONAL EXAMINATIONS (CIE) A AND AS LEVEL

Students who have taken a Cambridge International Examination may receive college credit.  Scores must be received directly from CIE to Admissions and Records/Enrollment Services before credit is awarded.

COLLEGE LEVEL EXAMINATION PROGRAM (CLEP)

Students who have taken a College Level Examination of the College Entrance Examination Board (CEEB) may receive college credit.  Scores must be received directly to Admissions and Records/Enrollment Services from CEEB before credit is awarded.

Estrella Mountain Community College, Rio Salado College, Paradise Valley Community College, and Mesa Community College are CLEP test sites. For more information on registering for the CLEP examinations, contact the Testing Centers at these colleges.

DEPARTMENTAL EXAMS (Also known as CHALLENGE EXAMS)

Students may apply for Departmental Credit By Examination in certain courses by obtaining the appropriate form in the Admissions and Records Office, paying the required fee, and completing the examination and other requirements of the college. See fee schedule for appropriate fees.  Students may not request:

  • To challenge a course a second time;
  • To challenge a course while currently enrolled in the course;
  • To establish credit in a previously completed course; and
  • To establish credit for a lower level of a course in which credit has been received.

Additionally:

  • Exceptions may be granted at some of the Maricopa Community Colleges for their unique programs of study.  Specialized programs may allow courses to be repeated due to the student needing to have recent knowledge of the content in order to progress in the program.
  • Academic departments may have additional requirements that must be met before credit may be granted through Departmental Credit By Examination.
  • Only grades of A, B, C, D or P earned as a result of this examination will be recorded on the student’s transcript. Fees are not refundable after the examination has been administered, regardless of results.
  • When credit is granted as outlined above, a notation of “Credit By Examination,” a grade and the number of credits will appear on the student’s transcript. The grade is used in computing the grade point average.

DSST (Formerly DEFENSE ACTIVITY FOR NON-TRADITIONAL EDUCATION SUPPORT or DANTES)

The Maricopa Community Colleges may award credit for DSST Examination Program to individuals who meet or exceed the ACE recommended scores for awarding credit on the DSST Exams. The Maricopa Community Colleges do not award credit for ENG 102 through DSST Examination. Credit received through DSST is transferable within the Maricopa Community Colleges, but is not necessarily transferable to other colleges and universities. 

The assessment center at Rio Salado College is a DSST test site. For additional information on registering for DSST Examinations, call (480) 517-8560.

Students who have taken a DSST Examination may receive college credit.  Scores must be received directly from DSST before credit is awarded.

GED EXAMS

The Maricopa Community Colleges may award credit for GED subject area scores designated as College Ready + In Accordance with the ACE recommended scores.  The transcript needs to be sent directly by the Department Of Education to the Admissions and Records Office /Enrollment Services in order to be awarded credit.  Disclaimer: test scores are continually reviewed and may be updated at any time.

EDUCATIONAL EXPERIENCES IN THE ARMED SERVICES 

The Maricopa Community Colleges may award credit for military experiences based on the ACE Guide To The Evaluation Of Educational Experiences In the Armed Services. A student may receive college credit if:

  • Training parallels a discipline area offered through the Maricopa Community Colleges, and
  • Credit meets a program requirement or is used as elective credit.

Upon request, individuals who have successfully completed basic training, four (4) credit hours in physical education will be awarded as indicated in the ACE Guide and the Community College of The Air Force Catalog. Official documentation of military training is required.    

INTERNATIONAL BACCALAUREATE (IB) DIPLOMA/CERTIFICATE

Students who present an International Baccalaureate Diploma/Certificate may qualify for college credit. Maricopa grants credit for college-level courses only. Scores must be received directly from the institution where the exams were administered before credit is awarded.             

CREDIT BY EVALUATION
COLLEGE CREDIT RECOMMENDATION SERVICE 

ACE evaluates training programs offered by business, industry, and government and publishes its credit recommendations in The National Guide. If a student has received training that appears in the guide, he or she may receive college credit if:

  • Training parallels a discipline area offered through the Maricopa Community Colleges, and
  • Credit meets a program requirement or is used as elective credit.

DEPARTMENTAL CREDIT BY EVALUATION

Students may apply for Departmental Credit By Evaluation in certain courses by obtaining the appropriate form in the Admissions and Records /Enrollment Services Office. The completed Credit By Evaluation form and the required fees are due to the college when the Credit By Evaluation request is submitted.

Some academic departments may have additional requirements that must be met before credit may be granted through Departmental Credit By Evaluation. When credit is granted a notation of "Credit By Evaluation," and the number of credits will appear on the student's transcript. These credits are not used in computing the grade point average. Credit By Evaluation is transferable within the Maricopa Community Colleges, but is not necessarily transferable to other colleges and universities.  Students may not request:

  • To challenge a course a second time;
  • To challenge a course while currently enrolled in the course;
  • To establish credit in a previously completed course; and
  • To establish credit for a lower level of a course in which credit has been received.

PLA AND TRANSFER DISCLAIMER

If pursuing a transfer degree (AA, ABUS, AS, AAEE, AAFA, or Articulated Academic Degree Program), transfer credit and PLA will be granted for the purpose of satisfying Maricopa graduation requirements. Because credits may not transfer to all colleges or universities, contact your transferring institution to determine their transfer credit and PLA requirements and policies. 

 

Technical change made on September 30, 2021
AMENDED through the Administrative Regulation Process, June 24, 2021
AMENDED through the Administrative Regulation Process, June 30, 2020
AMENDED through the Administrative Regulation Process, November 5, 2019
AMENDED through Direct Approval by the Chancellor, August 10, 2018
AMENDED through Direct Approval by the Provost, May 8, 2018 
AMENDED through Direct Approval by the Chancellor, June 28, 2017
AMENDED through Administrative Regulation Process, June 5, 2017
AMENDED through Direct Approval by the Chancellor, January 4, 2017
AMENDED through Direct Approval by the Chancellor, May 16, 2016
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.5
Catalog Under Which a Student Graduates

Students maintaining continuous enrollment at any public Arizona community college or university may graduate according to the requirements of the catalog in effect at the time of initial enrollment or according to the requirements of any catalog in effect during subsequent terms of continuous enrollment. Students may maintain continuous enrollment whether attending a public community college and/or public university in the state of Arizona.

The rules for maintaining continuous enrollment are:

  • A semester in which a student earns course credit will be counted toward continuous enrollment.
  • Noncredit courses, audited courses, or courses from which the student withdraws do not count toward continuous enrollment.
  • Failure to enroll in three consecutive regular (fall or spring) semesters breaks  continuous enrollment; however, enrollment in the intervening summer terms  may be used to maintain continuous enrollment status.
  • If continuous enrollment is not maintained, the student must fulfill the  requirements for graduation specified in the catalog in effect for the academic  year in which they re-enroll or any subsequent catalog of their continuous  enrollment.
  • Students who initially enrolled or re-enrolled during a summer term must  follow the annual catalog of the subsequent academic year or any subsequent  catalog of their continuous enrollment.


Age of Credit

In areas of study in which the subject matter changes rapidly, material in courses taken long before graduation may become obsolete or irrelevant. Coursework that is more than ten years old is applicable to completion of certificate and degree requirements at the discretion of the designated individuals at the college. The college may accept such coursework, reject it, or request that the student revalidate its substance. The ten-year limit on coursework applies except when program accreditation agencies limit the life of coursework to less than eight years. Departments may also require students to satisfy current major requirements rather than major requirements in earlier catalogs, when completing earlier requirements is no longer possible or educationally sound.

*Please note that the above language is guided by statewide practices.

AMENDED through the Administrative Regulation Process, June 24, 2021
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.6
Academic Advising, New Student Orientation, and Student Success Course

  1. Academic Advising
    Students who will be attending college for the first time, and intend to earn an Associate’s degree or to transfer to a college/university to complete a Bachelor’s degree, will be required to meet with an academic advisor prior to the start of their first semester at a MCCCD college.
    1. Recent high school students who received MCCCD credits through Dual/Concurrent Enrollment, ACE, Hoop of Learning, or any MCCCD Early Outreach Program are considered first time to college.

  2. New Student Orientation
    Students who will be attending college for the first time, and intend to earn an Associate’s degree or to transfer to a College/university to complete a Bachelor’s degree, will be required to attend New Student Orientation prior to the start of their first semester at a MCCCD College.
    1. Recent High School students who received MCCCD credits through Dual/Concurrent Enrollment, ACE, Hoop of Learning, or any MCCCD Early Outreach Program are considered first time to college.

  3. Student Success Course
    Students who will be attending college for the first time, and intend to earn an Associate’s degree or transfer to a college/university to complete a Bachelor’s degree will be required to successfully complete a college success course (CPD150 or CPD115/AAA115) within the first two semesters at a MCCCD college, unless they have completed high school within the last 10 years with a cumulative, unweighted grade point average of 2.6 or above. Colleges have the leeway to determine if a student who is not first-time or enters with a cumulative grade point average of 2.6 or higher should have the college success course (CPD150 or CPD115/AAA115) added to their program requirements.

AMENDED through Direct Approval by the Chancellor, April 16, 2020
AMENDED through the Administrative Regulation Process, June 4, 2019
AMENDED through the Administrative Regulation Process, April 23, 2015
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.7
Student Assessment and Course Placement

2020 Pandemic Response Revised Student Assessment and Placement

  1. Course Placement 
    1. Students who plan to register in English, Reading, or Math will be advised to enroll into courses based on valid District-approved placement methods.
    2. Students who place into course(s) that are below college-level (i.e., below 100-level) will be advised to enroll into the course(s) within the first two semesters.
    3. A department/division chair or designee may grant a course placement waiver under special circumstances.  The signed waiver will be noted on the student's electronic record. The process may also be done electronically without a signature if supported by the attending college.
    4. Course placement will be determined utilizing the District placement options under any one of the following conditions:
      1. The student is taking his or her first college credit English, reading and/or math course, or any college course for which English, reading or math is a prerequisite.
      2. The student is pursuing a degree or transfer pathway and does not have current valid District approved course placement on file or does not have previous college credit in English, reading and math.
      3. The student for whom English is not the primary language and who is taking his or her first English as a Second Language class is required to take a test of English proficiency.
    5. Students will be exempt from the course placement process if at least one of the following conditions apply:
      1. The student has earned an associate or higher degree from a regionally accredited college.
      2. The student has earned college credits from a regionally accredited college in English, reading, and math with a grade of C or higher.
      3. The student has currently valid District approved course placement scores on file.
      4. The student who is exempt from the course placement process must still fulfill the minimum graduation requirements.
  2. Determining Course Placement 

    Maricopa County Community Colleges use multiple placement options. In cases, when a course placement test is given, scores will be valid for two years.  Other placement methods will also have limited time validity. For additional information, go to: Placement.

    1. Reading placement test scores that indicate “exempt from CRE101” do not expire.
    2. Students will be permitted one re-test in English, Reading, or by Math level after at least a 24-hour waiting period. One additional re-test is permitted no sooner than three months from the oldest valid score date at any course placement testing site.
    3. The Vice President of Student Affairs or designee may approve re-testing for students with special needs or circumstances. The re-test date will then serve as the date of record.
  3. Implementation of Policy 
    To ensure consistency of the course placement process within the Maricopa Community Colleges:
    1. All colleges shall accept the same approved course placement methods.
    2. All colleges shall adhere to the same approved placement scores.
    3. All colleges shall adhere to the approved limited time validity for each course placement method. For more information, go to: Placement.
    4. Reading placement scores that indicate "Exempt from CRE101" Do Not Expire.
  4. Evaluation 
    The Maricopa Community Colleges will provide an ongoing evaluation of the course placement process. An annual report shall be submitted to the Governing Board to indicate the policy's effectiveness noting the number of students assessed, their placement scores and their success in courses. Every three years a thorough review of the policy and procedures shall be implemented, including recommendations from the English, Reading and Math Instructional Councils regarding cut-off scores, course placement assessment tools and procedures.

AMENDED through the Administrative Regulation Process, June 4, 2019
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.8
Registration

Students must register according to the dates indicated, and in the manner described in the college class schedule. To be eligible for registration, students must have completed the appropriate steps listed under the Admissions section. The college may allow early or priority registration. Tuition and fees must be paid or payment arrangements made by the due date to secure class enrollment. Students may not attend a class for which they are not registered.

The colleges reserve the right to enroll students in courses. The final decision for admission to any class for students admitted under section 2 of AR 2.2.1 will be determined by the designated college administrator in consultation with the department chairperson and/or faculty.

Class Registration Deadlines:

  1. For classes with published start dates and meeting times, registration in the class must be completed before the first official class meeting date and time. Students may not register for a class once it has started. Self-Service registration for a class through my.maricopa.edu will end at 11:59 PM on the day before the class starts. Registration for a class on the date it starts must be done in person or on the phone, and must be completed before the class start time.
  2. For classes without published meeting times (for example, online classes, special projects), registration in the class must be completed by 11:59 PM on the day before the class starts.
  3. Exceptions
    • Exceptions are limited to
      1. Courses requiring permission of instructor
      2. Courses requiring auditions or try-outs
      3. Courses for Special Populations or Cohorts
      4. Enrollment in an alternative section of a course taught by the same instructor
      5. Enrollment in an alternative section of a course taught by a different instructor
      6. Course level changes
      7. Students dropped for non-payment during the 100% refund period may be reinstated if they attended since the first class meeting.
      8. Students dropped due to Human or system errors may be reinstated if they attended the first class meeting.
      9. Other exceptions may be granted after faculty consultation with the student.
    • Exceptions to class registration deadlines require permission of appropriate instructor(s) and approval of the appropriate department/division chair or designee.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.9
Tuition and Fees Policy

Tuition and fees are public monies within the jurisdiction and responsibility of the Maricopa Community Colleges Governing Board under the laws and regulations of the State of Arizona and must be administered by the Governing Board. The Governing Board reserves the right to change tuition and fee charges when necessary without notice. All students are classified for tuition purposes under one of the following residency classifications:

  1. Maricopa County resident
  2. Out-of-County resident
  3. Out-of-State resident (including F-1 non-immigrant students)

Residency for tuition purposes is determined in accordance with state law (ARS §§15-1801 et seq.) and regulations of the Maricopa Community Colleges Governing Board. All of the Maricopa Community Colleges are subject to the above statutes and regulations. Students who have questions about their residency should contact the Admissions and Records Office/Office of Student Enrollment Services for clarification.

Students attending more than one Maricopa Community College will be assessed fees for their enrollment at each of the Maricopa Community colleges/centers. (Students who are considered to be out-of-state residents for tuition and fees purposes should refer to Appendix S-3, Concurrent Enrollment in Arizona Public Institutions of Higher Education.)

  1. Time of Payment 
    All tuition, fees, assessments and deposits must be paid at the time of registration or by the specified deadline date and in accordance with the fee schedule approved by the Maricopa Community Colleges Governing Board.
  2. Tuition and Fees Schedule 
    Current information can be found at https://district.maricopa.edu/regulations/admin-regs/appendices/students/s-4.
     
    The following is a tuition and fees schedule and is provided for reference. These tuition and fees are subject to change. Consult the college's Admissions and Records Office/Office of Student Enrollment Services for course fees in effect during the semester/term in which you intend to register. See Appendix S-4
  3. Outstanding Debts 
    Any debt or returned check may revoke a student's current enrollment and the student's right to register in subsequent semesters at all Maricopa Community Colleges. Delinquent debts may require penalties, late charges, collection costs, and/or legal fees to be paid before good standing is restored to the student.
     
    ​The following procedure will be used for the collection of returned checks and other outstanding debts:
    1. The designated college official or fiscal officer is responsible for:
      1. Verifying the student's district wide debt,
      2. Attempting to notify the student of the debt and
      3. Attempting to collect the debt.
    2. Maricopa Community College services may be withheld pending payment of debt (at designated college office) with cash, certified check or money order or online with debit or credit card or in person with credit card. Student may be withdrawn from classes.
    3. If other collection attempts fail, the Maricopa Community Colleges District Office will either collect or use other means available, including:
      1. Collection agency, requiring payment of collection fees by the student;
      2. The Tax Refund Setoff Programs as stated in ARS §42-1122;
      3. Litigation, requiring payment of court costs and legal fees by the student.
    4. Debt Holds may be lifted only in limited instances by the appropriate College or District business services designee for the extension of services provided that at least one of the following conditions are met:
      1. MCCCD staff verify that full payment has been made to another College;
      2. The College can deduct payment from a financial aid award made to the student (referring to student authorization guidelines for regulations on applying federal financial aid to debt balances);
      3. A third party not related to the student, such as an employer or state agency, makes a verified payment directly to the College;
      4. It is determined and verified with the appropriate MCCCD office that the hold resulted from a system error and the error is due to an activity that requires correction by the appropriate College or District personnel.
    5. Admission Criteria to Attend a College within the Maricopa Community College District (MCCCD) is determined in accordance with state law (ARS §§15-1805.01 AND 15-1821) and regulations of the Maricopa Community Colleges Governing Board and the Chancellor. As such, participants enrolled in courses as part of third party agreements are also subject to the same admissions criteria. This includes the participants resolving any current enrollment or administrative holds that are unrelated to the Third party in an existing student account, but that otherwise impact his/her eligibility to enroll in courses or participate in programs delivered by MCCCD faculty or staff.
  4. Discounted Fees and Waivers
    1. Citizens 62 years of age and older shall be issued ID cards that allow them the privilege of attending events at no cost and that allow them to use the library facilities.
    2. Employees, Dependents and Mandated Groups 
      The Maricopa Community College District waives tuition and student activity fees for credit-hour courses for employees and their dependents, and for legislatively mandated groups. Special fees and fees for Non-credit/Special Interest Community Services courses are not waived.
    3. Tuition and Registration Fee Waiver for Members of the Pima-Maricopa Indian Community 
      Tuition and fee waivers shall be funded through Auxiliary Fund Monies for college credit courses for the enrolled members of the Pima-Maricopa community who live on the Pima-Maricopa Reservation.

    All other guidelines and procedures established for the purpose of administering waivers, affidavits and exemptions are outlined in the Maricopa County Community College District tuition waiver manual.

AMENDED by Direct Chancellor Approval, November 21, 2018
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.10
Refund Policy

Pandemic Response Refund Exceptions

  1. Refund Policy for Credit/Clock Classes 
    Students who officially withdraw from credit/clock classes (in fall, spring, or summer) within the withdrawal deadlines listed below will receive a 100% refund for tuition, class and registration fees. Deadlines that fall on a weekend or a college holiday will advance to the next college workday except for classes fewer than 10 calendar days in length or as specified by the college. Calendar days include weekdays and weekends. Refer to individual colleges for withdrawal and refund processes. Never attending is not an allowable refund exemption or an excuse of the debt incurred through registration.
     
    Length of Class Official Withdrawal Deadlines for 100% Refund
    1-9 calendar days Prior to the class start date
    10-19 calendar days 1 calendar day including the class start date
    20-29 calendar days 2 calendar days including the class start date
    30-39 calendar days 3 calendar days including the class start date
    40-49 calendar days 4 calendar days including the class start date
    50-59 calendar days 5 calendar days including the class start date
    60-69 calendar days 6 calendar days including the class start date
    70+ calendar days 7 calendar days including the class start date

     
    *Course fees will be refunded only if the student qualifies for a 100% refund. Debts owed to any MCCCD college must be satisfied before any refunds are paid to the student. Refunds for students receiving federal financial assistance are subject to federal guidelines. Requests for exceptions to the refund policy must be filed within one year from the semester in which the course was taken.

  2. Refund Policy for Non-Credit Classes 
    Unless otherwise specified, students must drop non-credit classes prior to the course start date to be eligible for a 100% refund.
  3. Canceled Classes 
    When a class is canceled by the college, a 100% refund will be made.
  4. Refund Exceptions 
    Students withdrawing from a college or from courses for one of the following reasons must submit a written request for a refund exception to the Admissions and Records Office/Office of Student Enrollment Services or designated college official:
    1. A student with a serious illness, verifiable by a doctor's written statement that the illness prevents the student from attending all classes for the semester. The doctor's statement must be on file with the college before a refund can be given.
    2. Serious illness or death of an immediate family member that prevents the student from attending all classes for the semester. Immediate family members include spouse/partner, father, mother, grandfather, grandmother, child, foster child, grandchild, stepchild, sibling, stepsibling, stepfather, stepmother, or spouse’s/partner’s father, mother, grandfather, grandmother, or in-laws in any one incident. Appropriate documentation must be provided before a refund can be given.
    3. Death of a student. Appropriate documentation must be provided before a refund can be given.
    4. A student in the Armed Forces or the Arizona National Guard who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw and receive a 100% refund of tuition, provided courses have not been completed.

    Requests for a total withdrawal from a college or courses for one of the above reasons may result in a partial prorated refund of tuition, provided courses have not been completed. All decisions made by the college are final.
     
    Limitation: Never attending is not an allowable refund exception or an excuse of the debt incurred through registration

  5. Refund Policy for Department of Defense Tuition Assistance Funds
    Students who receive tuition assistance (TA) funds for a course or courses from the Department of Defense (DOD) may have a refund processed and returned to the student’s DOD branch of service in the following situations. Refer to individual colleges for withdrawal and refund processes.

    A. Per Refund Exception D, a student who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw, provided courses have not been completed. A 100% refund of TA funds will be issued to the student’s DOD branch of service.

    B. A student who withdraws for reasons other than those outlined above within the first 60% of the period for which funds were received will have the proportional amount of unearned TA funds returned to the student’s DOD branch of service. Refer to individual colleges and DOD branch of service for potential student financial responsibility as a result of withdrawal.

          Requests for refund should be referred directly to the College of Enrollment.

AMENDED by Direct Approval, January 14, 2020
AMENDED by Direct Approval of the Chancellor, October 5, 2018
AMENDED through the Administrative Regulation Process, May 5, 2017
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.11
Student Financial Assistance

The Maricopa Community Colleges provide students financial assistance to enable access to higher education. Student financial assistance shall be awarded on the basis of demonstrated financial need except where funds are specified for recognition of special talents and achievements. Additional procedural information on financial assistance is available in Appendix S-5.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.12
Vaccinations (As Required By 20 USC §1092(a)(1)(V))

The Maricopa County Community Colleges District does not require that students receive vaccinations prior to enrollment. Certain professional or occupational programs do require particular vaccinations for participation in those programs. More information about these programs can be found on college websites.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, June 27, 2012
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, May 17, 2011
AMENDED March 22, 2011, Motion No. 9791, 9792, 9793
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 5, 2009
AMENDED December 9, 2008, Motion No. 9524
AMENDED through the Administrative Regulation Process, August 18, 2008
AMENDED through the Administrative Regulation Process, June 12, 2008
AMENDED through the Administrative Regulation Process, January 24, 2008

2.2.13
University Transfer

The Maricopa Community Colleges have developed formal agreements to facilitate the transfer of credit to four-year colleges and universities. This is accomplished through the development of course and program articulation agreements. The Maricopa Community Colleges articulate with accredited private, public, and international baccalaureate granting institutions. Maricopa transfer agreements are on behalf of the District as a whole and not with individual colleges within the district. Courses taken at any of the Maricopa Community Colleges are equally transferable by institutions wishing to articulate. Students planning to transfer to a university may be required to submit official transcripts.

Articulated Transfer Programs and pathways between the Maricopa Community Colleges and baccalaureate-granting institutions [such as the Maricopa-ASU Pathway Program (MAPP), the UA Bridge Program, 2NAU and 90/30 transfer agreements] are official, recognized programs of study that fulfill both associate degree and bachelor’s degree requirements.  These articulated programs and pathways are designed to aid in a smooth transition for a student planning to transfer to a four-year college or university by identifying the required, transferable, and applicable coursework for that student’s specific program of study. A complete list of Maricopa-ASU Pathway Program requirements by major and catalog year is maintained on ASU’S website, at Transfer. 

ARIZONA PUBLIC COMMUNITY COLLEGES AND UNIVERSITIES

Maricopa is a participant in the Arizona statewide transfer system. AZTRANSFER.COM is the official source of information for the statewide articulation agreements between the Arizona public community colleges and universities (Arizona State University, Northern Arizona University, and University of Arizona). Included on AZTRANSFER.COM is the Course Equivalency Guide (CEG), which shows transfer course equivalencies between Arizona’s public community colleges and tribal institutions to Arizona State University, Northern Arizona University, and the University of Arizona. The transferability of a course does not indicate directly how the course will apply to meet requirements for specific bachelor’s degrees. AZ Transfer Course Equivalency Guide 

(U.S.) AND INTERNATIONAL INSTITUTIONS

The Maricopa Community Colleges have transfer agreements with accredited U.S. universities and colleges as well as international institutions that have been approved by the Ministry of Education. These partnerships are formalized through District-wide memorandums of understanding and articulation agreements, and are designed to help students maximize the applicability of transfer credit toward a bachelor’s degree. To access a list of institutions with which Maricopa has established articulation agreements, visit: Maricopa University Partner List 

TIME LIMIT FOR TRANSFER COURSEWORK

Students should be aware other colleges and universities may have age of credit limits on certain coursework to be used in transfer. Students should refer to the policy of their intended transfer institution regarding time limits for transfer coursework.

SHARED UNIQUE NUMBERING (SUN) SYSTEM COURSE INFORMATION         

 Senate bill 1186, which passed into law in 2010, mandated the creation of a shared numbering system for public college and university courses in Arizona to identify courses that transfer from community colleges to universities toward a baccalaureate degree. The Shared Unique Number (SUN) system is a college course numbering system designed to help students locate and enroll in courses that have direct equivalents for transfer among Arizona’s public community colleges and three state universities. However, even if a course at the Maricopa Community Colleges is not designated as a SUN course, it may still transfer to other Arizona public institutions with a direct equivalent as per the course equivalency guide on AZTRANSFER.COM. The SUN system does not address the applicability of courses. Students are encouraged to work with an Academic Advisor on course selections. To access a list of SUN courses, visit SUN 

ADOPTED through the Administrative Regulation Approval Process, June 4, 2019

2.3 Scholastic Standards

2.3.1
Academic Load

A credit hour is defined as an amount of work represented in course competencies and verified by evidence of student achievement that reasonably approximates not less than one hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time, or at least an equivalent amount of work for other academic activities, including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours. In accordance with common practice in higher education, instruction representing a credit hour is typically delivered in a 50 minute class period.

Students carrying at least twelve (12) credit hours will be considered full-time students for the fall and spring semesters. Three-quarter-time is 9 - 11.9 credit hours. Half-time is 6 - 8.9 credit hours. Fewer than six (6) credit hours is considered less than half-time. Academic load for summer and special terms may be defined differently. Contact the Admissions and Records Office/Office of Student Enrollment Services for clarification. As provided in the Reduced Course Load administrative regulation, a student may be deemed a full-time student carrying fewer than twelve credit hours pursuant to an accommodation of a disability.

Courses may vary in length, and begin and end throughout the year. A credit hour indicates the value of an academic credit. Standards for the awarding of credit hours may be time based or competency based. To obtain credit, a student must be properly registered and must pay fees for the course. The fall and spring semesters are typically sixteen (16) weeks in length. Summer sessions are typically five or eight weeks in length.

Students desiring to take more than eighteen (18) credit hours must obtain approval from the designated college official. Ordinarily, only students with a grade point average of 3.0 or higher for the preceding semester or first semester students who were in the upper quarter of their high school graduating class are permitted to carry more than eighteen (18) credit hours.

Students participating in extra-curricular or co-curricular activities or receiving financial assistance may be required to maintain a specified minimum academic load.

Students who are working, have considerable extra-curricular or co-curricular activities, or have been reinstated from academic suspension/probation should plan their academic load accordingly.

Schedule Changes

Students may change their schedule by following the designated procedures at their college of enrollment. It is the student's responsibility to notify the college if he/she will no longer be attending the class (see Appendix S-7 for Withdrawal Procedures).

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED thorough direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.2
Attendance

  • Only persons who are registered for a class at any of the Maricopa Community Colleges may attend that class. Attendance requirements are determined by the course instructor. Students who do not meet the attendance requirement as determined by the course instructor may be withdrawn.
  • Students who fail to attend the first scheduled class meeting, or to contact the instructor regarding absence before the first scheduled class meeting may, at the option of the instructor, be withdrawn.
  • At the beginning of each course, each faculty member will provide students with written attendance requirements. It is the student's responsibility to consult with the instructor regarding official or unofficial absences. Absences begin to accumulate with the first scheduled class meeting.
  • Students bear the responsibility of notifying the Admissions and Records Office/Office of Student Enrollment Services when they discontinue studies in a course or at the college. Please refer to Appendix S-7 for Withdrawal Procedures.
  1. Official Absences
    1. Official absences are those that occur when students are involved in an official activity of the college, i.e., field trips, tournaments, athletic events, and present an official absence excuse form. Absences for such events shall not count against the number of absences allowed by an instructor or department. Students who must miss a class for an official reason must obtain an official absence verification card from the appropriate vice president or designee and present it to the appropriate instructor(s) before the absence. Prior arrangements must be made with each instructor for make-up work. If prior arrangements have been made, the student will not be penalized.
    2. Other official absences include jury duty and subpoenas. Appropriate documentation will be required. Prior arrangements must be made with each instructor for makeup work. If prior arrangements have been made, the student will not be penalized.
    3. In the event of military commitments. Absences for periods of up to one week will not be counted against the number of absences allowed by an instructor or department. The student is required to provide appropriate documentation of the specific orders, length of assignment and location. Prior notification must be initiated with each instructor to discuss make-up work. If the length of the absence will be longer than one week, the instructor and the student will determine whether there is sufficient opportunity for the student to make up the work. If it is determined that the length of absence for the military commitment provides an undue hardship on the student’s ability to make up the assignments, he or she will be provided an opportunity to request an incomplete grade or drop the class or, in the case of open-entry classes, the opportunity to request an extension.
    4. In the event of the death of an immediate family member, absences for periods of up to one week will not be counted against the number of absences allowed by an instructor or department. Students should contact instructor(s) as soon as possible to arrange for make-up work. Appropriate documentation will be required (for example, a copy of the obituary or funeral program). In specialized programs that require clinical rotations, this regulation may not apply.
  2. Religious Holidays
    Students shall have the right to observe major religious holidays without penalty or reprisal by any administrator, faculty member or employee of the Maricopa Community Colleges. Absences for such holidays shall not count against the number of absences allowed by an instructor or department, provided the student has utilized the Religious Accommodation Procedure outlined in ND-4 of the Administrative Regulations Appendices. The Procedure and Religious Accommodation Form may be found at ND-4.  As outlined in the ND-4 Religious Accommodation Procedure, to the extent possible, requests must be made at least two (2) weeks before the requested absence from class due to religious holiday or day of observance by providing the faculty member with the Religious Accommodation Request FormOnce a religious accommodation is granted, the student must make arrangements with each instructor for make-up work.

AMENDED through the Administrative Regulation Process, November 5, 2019 
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.3
Grading

Pandemic Response Revised Grading Policy

  1. Policy
    It is the policy of the Maricopa Community Colleges that a grade will be assigned at the conclusion of the course. Official grades are available on designated college web sites.

     

    Grade Key
    A Excellent 4 grade points per credit hour
    B Above Average 3 grade points per credit hour
    C Average 2 grade points per credit hour
    D Passing 1 grade point per credit hour
    F Failure 0 grade points per credit hour
    I Incomplete Not computed in grade point average
    IP Course in Progress Not computed in grade point average
    N Audit Not computed in grade point average
    P* Credit Not computed in grade point average
    W Withdrawn, passing Not computed in grade point average
    Y Withdrawn, failing 0 grade points per credit hour
    Z No Credit Not computed in grade point average

    * A "P" is judged to be equivalent to a grade of C or higher.  

    NOTE: Grading errors discovered after the sixty (60) day expiration date can be corrected if they have been researched by the Director of A&R/Enrollment Services and the Instructor of Record or the Department/Division Chair.

     

  2. Incomplete Grade
    1. Students who are doing acceptable work may request an incomplete grade "I" if they are unable to complete the course requirements by the end of the term because of illness or other extenuating circumstances. If the request is approved by the instructor, he or she shall define, in a written/electronic contract, how the course will be completed.
    2. Students must complete the requirements within the time period agreed to--maximum time allowed is seven (7) months from the last date of class in which the grade of incomplete was assigned. Students who do not complete the requirements within the approved time period will have their grade recorded in accordance with the written contract. Students should NOT reregister for the course to complete the contract.
    3. A student's eligibility for financial aid may be jeopardized by an incomplete grade.  Refer to the Standards of Satisfactory Academic Progress for details.  

  3. Repeating a Course/Improving a Grade
    Students who wish to improve their GPA may repeat a course within the Maricopa Community Colleges up to three times after the initial attempt. (A “W” is not considered an attempt.) Students planning to repeat a course should seek advisement prior to enrolling. The lower grade(s) and credit for repeated courses taken at the same college will automatically be excluded from the grade point calculation. However, if the course(s) were taken at a different Maricopa Community College, the student must submit a request for the lower-graded course to be excluded from the GPA. The request can be submitted to the admissions and records office at any of the Maricopa Community Colleges that the student attended. Students receiving federal financial assistance and/or benefits should follow up with the Office of Financial Aid and/or Veterans’ Services regarding their policies for repeated courses. An official student transcript is a permanent academic record issued by the College Registrar.  It displays all courses taken for credit within the Maricopa Community Colleges District and includes all grades received.  Unlike an unofficial transcript, it is signed and dated by the College Registrar and displays the college seal of the Maricopa College issuing the official transcript.  Check individual courses and programs for exceptions.

  4. Credit/No Credit Courses (P/Z)
    1. Some courses may be taken under a credit/no credit grading system. These courses carry grades of P (credit, equivalent to a grade of C or higher) or Z (no credit) and are not computed in the student's grade point average. Credits earned with a grade of P may be counted toward graduation with the exception of AGEC (Arizona General Education Curriculum).
    2. The prescribed time limits are for full-semester classes. Time limits for classes which meet fewer than sixteen (16) weeks are adjusted accordingly. See "Important Deadlines for Students".
    3. In courses with credit/no credit (P/Z) grading, the student may request standard grading (A, B, C, D, F), within fourteen (14) days including the date of the first class meeting. The instructor must immediately notify the Admissions and Records Office/Office of Student Enrollment Services.
    4. In courses with standard grading (A, B, C, D, F), the instructor determines if the credit/no credit option is available. If the option is available, the student must obtain the permission of the instructor. The instructor must notify the Admissions and Records Office/Office of Student Enrollment Services within fourteen (14) days including the day of the first class meeting.
    5. It is the student's responsibility to verify the transferability of credit/no credit courses. Some universities place a limitation on the number of credit/no credit courses that can be transferred.

      Advisory note: Some institutions outside the Maricopa Community Colleges may translate the Z grade as failing.

  5. Audit Courses
    1. Auditors are those who enroll in a course for the sole purpose of obtaining information; they receive no credit, grades, homework, or tests. If an auditor wishes to earn credit, he or she must change from audit status to credit status within the first week. If a student wishes to audit a course for which he or she is enrolled for credit, the change must be made within the first five (5) weeks of a semester. Auditors are subject to the same attendance policies as other students and must meet the same prerequisite requirements or obtain approval of the instructor. See the fee schedule for charges. Financial aid is not available for audited courses.
    2. The prescribed time limits are for full-semester classes. Time limits for classes which meet fewer than sixteen (16) weeks are adjusted accordingly and appear in the "Important Deadlines for Students".
  6. Important Deadlines for Students

AMENDED through the Administrative Regulation Process, June 30, 2020
AMENDED through the Administrative Regulation Process, June 4,2018
AMENDED through the Administrative Regulation Process, June 5, 2017
AMENDED through the Administrative Regulation Process, April 23, 2015
AMENDED through the Administrative Regulation Process, May 20, 2014

AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.4
Academic Probation (Progress)

  1. Probation
    A student will be placed on academic probation if, after completion of twelve (12) or more credit hours, the student's cumulative grade point average is less than 2.0.

    Students on academic probation may take no more than twelve (12) credit hours per semester unless approved by the Admissions and Standards Committee.

  2. Continued Probation
    A student on academic probation who fails to raise the cumulative grade point average 2.0 will be placed on continued probation and may be limited to taking six (6) credit hours.   Academic probation and continued probation are calculated at the conclusion of every term including summer. 

AMENDED through the Administrative Regulation Process, May 16, 2016
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.5
Instructional Grievance Process - Appendix S-6

A student who feels that he or she has been treated unfairly or unjustly by a faculty member with regard to an academic process such as grading, testing, or assignments, has the right to appeal according to the approved procedures.

The appeal process for grades must be initiated no later than sixty (60) calendar days from the date the grade was issued. Steps outlining the process are available in Appendix S-6.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.6
Withdrawal

To withdraw from a course or courses from the college, students must follow approved procedures (See Appendix S-7). The Office of Admissions and Records provides information about the withdrawal process. The official date of withdrawal is the date the withdrawal is received in the Admissions and Records Office/Office of Student Enrollment Services.

Never attending is not an allowable refund exception or an excuse of the debt incurred through registration. Please see the refund policy.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.7
Academic Renewal

Students who are returning to this college after a separation of five (5) years or more from the Maricopa Community College District, may petition for academic renewal. The request must be in writing and submitted to the Admissions and Records Office/Office of Student Enrollment Services at the college where the grades were earned.

Academic renewal at one of the Maricopa Community Colleges does not guarantee that colleges outside the Maricopa Colleges will accept this action. Acceptance of academic renewal is at the discretion of the receiving institution.

  1. Prior to petitioning for academic renewal, the student must demonstrate a renewed academic performance by earning a minimum of twelve (12) credit hours and a cumulative grade point average of 2.5 or higher within Maricopa Colleges after reenrollment.
  2. Upon approval, all courses taken prior to reenrollment with a grade of "A," "B," "C," "D," "F," and "Y" will be annotated as academic renewal on the student's permanent record. All course work affected by academic renewal will not be computed in the grade point average. Courses with grades "A," "B," or "C" will have the associated credit hours counted in the total credit hours earned. Such credit will not be computed in the grade point average.
  3. All course work will remain on the student's permanent academic record, ensuring a true and accurate academic history.
  4. The academic renewal policy may be used only once at each college and cannot be revoked once approved.
  5. Students who have been granted Academic Renewal must also meet the Financial Aid Standards of Academic Progress if they wish to receive financial aid.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.8
Honors Program

Each of the Maricopa Community Colleges has an honors program. Interested students should contact the college honors coordinator for information about the program and available scholarships, including the Chancellor's, Foundation's, and President's Scholarships.

President's Honor List

The President's Honor List for each college consists of all students who complete twelve (12) or more credit hours in residence in courses numbered 100 or higher in a given semester with a college semester grade point average of 3.75 or higher.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.9
General Graduation Requirements

Note: Also see Catalog Under Which a Student Graduates (AR 2.2.5)

Earning a Certificate or Degree

The Maricopa Community Colleges offers certificates and degrees in a variety of areas. Each certificate and degree has specified program requirements for graduation. See certificate and degree information for specific program requirements. It is the student’s responsibility to be aware of these requirements.

 Candidates for graduation must satisfy the following requirements:

  • Complete the minimum number of credits required for the certificate or degree. For degrees, at  least 15 credits must be completed at the awarding college. For certificates that are 15 or more credits, at least 6 credits must be completed at the awarding college. For certificates that are 14 or  fewer credits, at least half of the credits must be completed at the awarding college. Exceptions to this institutional residency policy must have prior written approval of the program director, department/division chair, or designee and documentation of rationale and approval included as part of application to graduate.
  • Meet the general education, program requirements, and electives for the certificate or degree required. Requirements can be satisfied by MCCCD coursework, prior learning assessment, and  transfer credit. No more than 45 credit hours can be accepted and applied to a degree using transfer credit and/or prior learning assessment. Transfer credit and prior learning assessment does not count as  hours in residence for graduation requirements. Exceptions to this institutional policy must have prior written approval of the program director, department/division chair, or designee and documentation of rationale and approval included as part of application to graduate.
  • Earn a minimum cumulative grade point average (GPA) of 2.0 on a four-point grading scale in all letter-graded courses (100-level and above) (completed in residence and accepted in transfer) used to fulfill requirements at the college granting the degree or certificate. Some awards may specify additional GPA requirements.
  • Remove all deficiencies (e.g. incomplete grades, missing transcripts, national test results, etc.) on the record to use those courses toward program completion.
  • Fulfill any financial obligations with the college.
  • File a Petition for Graduation with the Admissions & Records/Enrollment Services Office.
  • The same degree or certificate can only be awarded once within the Maricopa Community College District.

 AutoAward Policy: MCCCD has an auto-award program that identifies some students who have completed a degree or certificate and never submitted a Petition for Graduation (e.g. Reverse Transfer). However, this program is limited and students should not depend on it for graduation. The Petition for Graduation should always be submitted when a student is intending to graduate.

 Maricopa Nursing Program

For the Maricopa Nursing program, the cumulative GPA for awarding purposes is calculated based on courses required for the degree or certificate taken at any Maricopa campus and includes pre-requisites, co-requisites, and nursing blocks. Students must apply for graduation from the college where they have successfully completed Block 4 of the Associate in Applied Science in Nursing.

 Graduation with Honors

 All courses used to fulfill graduation and degree requirements, including courses from other institutions are used in the grade point average calculation (GPA) at graduation. Degree-seeking students who have distinguished themselves with GPAs 3.50 and higher are recognized with the following graduation honors:

  • 3.50 to 3.69 graduation “with distinction”
  • 3.70 to 3.89 graduation “with high distinction”
  • 3.90 to 4.0 graduation “with highest distinction”

 Certificate programs are not eligible for institutional honors.

 

Technical change made on September 30, 2021
AMENDED through the Administrative Regulation Process, June 24, 2021
AMENDED by Direct Approval by the Chancellor, December 6, 2019
AMENDED through the Administrative Regulation Process, June 5, 2017
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED February 22, 2011, Motion No. 9781, 9782
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.10
Transcripts for Transfer

An official student transcript is a permanent academic record issued by the College Registrar.  It displays all courses taken for credit within the Maricopa Community College District and includes all grades received.  Unlike an unofficial transcript, it is signed and dated by the College Registrar and displays the college seal of the Maricopa College issuing the official transcript.

The transcript is issued upon written request only. Those students who want to transfer to other institutions of higher education, including other Maricopa Community Colleges, must request their transcript be sent from the Admissions and Records Office/Office of Student Enrollment Services. However, transcripts may be shared within the Maricopa Community College District without the written request of the student in compliance with FERPA.

Official transcripts will not be issued to students having outstanding debts to any of the Maricopa Community Colleges. The release of transcripts is governed by the guidance of the Family Education Rights and Privacy Act of 1974 (see Records Policy in the Student Rights and Responsibilities section of this manual). There is no charge for unofficial transcripts, or for official transcripts sent between Maricopa Community Colleges. See the Tuition and Fee Schedule for charges for other official transcripts.

AMENDED through the Administrative Regulation Process, June 5, 2017

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.11
Academic Misconduct

  1. Definitions 
    1. Academic Misconduct - includes any conduct associated with the classroom, laboratory, or clinical learning process that is inconsistent with the published course competencies/objectives and/or academic standards for the course, program, department, or institution. Examples of academic misconduct include, but are not limited to: (a) cheating and plagiarism (including any assistance or collusion in such activities, or requests or offers to do so); (b) excessive absences; (c) use of abusive or profane language; and (d) disruptive behavior.
    2. Cheating is any form of dishonesty in an academic exercise. It includes, but is not limited to, (a) use of any unauthorized assistance in taking quizzes, tests, examinations, or any other form of assessment whether or not the items are graded; (b) dependence upon the aid of sources beyond those authorized by the faculty member in writing papers, preparing reports, solving problems, or carrying out other assignments; (c) the acquisition, without permission, of tests or other academic material belonging to or administered by the college or a member of the college faculty or staff; and (d) fabrication of data, facts, or information.
    3. Plagiarism is a form of cheating in which a student falsely represents another person’s work as his or her own – it includes, but is not limited to: (a) the use of paraphrase or direct quotation of the published or unpublished work of another person without full and clear acknowledgment; (b) unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials; and (c) information gathered from the internet and not properly identified.
  2. Academic Consequences 
    Any student found by a faculty member to have committed academic misconduct may be subject to the following academic consequences, based on the faculty member’s judgment of the student’s academic performance
    Warning - A notice in writing to the student that the student has violated the academic standards as defined in 1.A.
    Grade Adjustment - Lowering of a grade on a test, assignment, or course.
    Discretionary assignments - Additional academic assignments determined by the faculty member.
    Course Failure - Failure of a student from a course where academic misconduct occurs.
  3. Disciplinary Sanctions 
    If the misconduct is sufficiently serious to warrant course failure, and if either (a) the failure results in a student being removed from an instructional program or (b) the student refuses to accept responsibility for the misconduct and its academic consequences, the faculty member will, in addition to awarding the course grade, consult the department chair and the vice president of academic affairs as to whether institutional sanctions set forth below should be sought under AR 2.5. Regardless whether the student has accepted responsibility for academic consequences, in all cases of academic misconduct the faculty member may make recommendations for sanctions and may file a written complaint of misconduct. The vice president of academic affairs will serve as the student conduct administrator in all academic misconduct cases, and will follow the procedure established in AR 2.5.2 to evaluate whether disciplinary sanctions are warranted. College probation, suspension, or expulsion will be imposed only by the vice president of academic affairs or designee, and only after the student has received the procedural rights provided in AR 2.5.2.
    1. Disciplinary Probation - Disciplinary probation is for a designated period of time and includes the probability of more severe sanctions if the student commits additional acts of academic misconduct.
    2. College Suspension - Separation of the student from the college for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified. (A suspension from one Maricopa Community College will apply to all other colleges/centers in the District.)
    3. College Expulsion - Permanent separation of the student from the college. (Expulsion from one Maricopa Community College will apply to all colleges/centers in the District.)
  4. Appeal of Sanctions and Consequences for Academic Misconduct. 
     
    Students can appeal academic consequences by following the instructional grievance process. (AR 2.3.5; Appendix S-6) Students may appeal disciplinary sanctions as provided in AR 2.5.2. If the student appeals through both processes, the instructional grievance process will be suspended until a final decision is reached in the student discipline procedure. In all cases in which financial aid has been adversely affected by academic consequences or disciplinary sanctions that are the subject of ongoing hearing or appeal proceedings, the student may appeal the financial aid determination on the grounds that a final decision has not been made. In such an event, a final decision on financial aid will not be made until after the final decision on consequences and/or sanctions.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.12
Non-Instructional Complaint Resolution Process

A student who feels that he or she has been treated unfairly or unjustly by any employee with regard to a non-instructional process such as a student or administrative services has the right to file a formal and written complaint according to the approved procedures. See Appendix S-8 

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation Process, March 4, 2011
AMENDED through the Administrative Regulation Process, February 23, 2010
AMENDED through the Administrative Regulation Process, March 3, 2009
AMENDED through the Administrative Regulation Process, January 24, 2008

2.3.13
Course Substitutions

Course substitutions should only be made in a consistent and transparent manner, according to Administrative Regulation 2.2.4 (Transfer Credit and Prior Learning Assessment Policy), academic policies, and the following guidelines: 

Students may seek to have course(s) requirements (including required courses, restricted electives, and prescribed general education requirements) in their declared associate in applied science or certificate program substituted. 

Because a substituted course may not be accepted by a transfer institution or meet transfer degree requirements, no course substitutions are allowed in any of the required course areas of the associate in arts or associate in science degrees with emphasis, Associate In Business - Gr, Associate Of Business - Sr, Associate In Arts, Elementary Education, or the Associate In Arts, Fine Arts. 

The course being used as a substitution must meet the content and/or spirit of the substituted course in the student’s pathway plan (or for date status petitions by reason of disability). If the pathway course satisfies an Arizona General Education Curriculum (AGEC-A, B, or S) requirement, the course substitution must meet that same requirement. Considerations for substitutions should also include impact to satisfying transfer pathway, industry requirements. Substituted courses should provide the skills and knowledge specified by the pathway learning outcomes. 

Course substitutions should not be processed for students who have earned fewer than 15 credits (at Maricopa or elsewhere). 

To pursue a course substitution, students must obtain a course substitution petition from the Admissions and Records office or Academic Advisor. Substitutions must be approved by the Program Department Chair, Program Division Chair, Academic/Occupational Program Director, or designee and the appropriate Instructional Dean. The Department Chair, Division Chair, or Academic/Occupational Program Director will work with other departments as needed for courses outside of the discipline. 

If the credits of a substituted course are fewer than the original requirement, the missing credit hours are not granted by a substitution. Students must complete the minimum credit hours required by the award. 

Students are encouraged to seek substitutions prior to enrollment in an intended substitute course. Requests for course substitutions and supporting documentation should be submitted as soon as possible when transcripts are reviewed. For assistance, students should meet with an Academic Advisor specific to the declared transfer emphasis. Students seeking Title IV financial aid and veteran benefits for a course substitution must have the substitution approved and processed prior to registering for the substitute course. 

See also, Administrative Regulation 3.5 Course Substitution for Students With Documented Disabilities.

 

ADOPTED through the Administrative Regulation Process, June 24, 2021

2.4 College Environment

2.4.1
General Statement

The Maricopa Community Colleges are dedicated to providing a healthy, comfortable and educationally productive environment for students, employees and visitors.

2.4.2
Nondiscrimination

See the EEO/AA Section of the Administrative Regulations.

2.4.3
Equal Opportunity Statement

See the EEO/AA Section of the Administrative Regulations.

2.4.4
Sexual Harassment Policy for Students

2.4.4 Sexual Harassment Policy for Students (replaced with Administrative Regulation 5.1.16).
Administrative Regulation 2.4.4 is rescinded effective August 14, 2020.  For cases made prior to August 14, 2020, 2.4.4 applies.  Administrative Regulation 2.4.4 has been archived for transitional purposes.  

 

RESCINDED through Direct Approval by the Chancellor, August 3, 2020

2.4.5
Copyright Act Compliance

Students are expected to comply with the provisions of the Copyright Act of 1976 pertaining to photocopying of printed materials, copying of computer software and videotaping. In order to assist students in complying with the Copyright Law, appropriate notices shall be placed on or near all equipment capable of duplicating copyrighted materials.

  1. Copyright Policy
    See the INSTRUCTION Section of the Administrative Regulations.
  2. Taping of Faculty Lectures
    See the INSTRUCTION Section of the Administrative Regulations.
  3. What Students Should Know About Copyright (Online Brochure)

2.4.6
Emissions Control Compliance

Pursuant to ARS §15-1444 C. no vehicle shall be allowed to park in any college parking lot unless it complies with ARS §49-542 (the annual vehicle emissions inspection program). At the time of course registration, every out-of-county and out-of-state student will be required to sign an affidavit stating that the student's vehicle meets the requirements of ARS §49-542. Vehicles that are not in compliance are subject to being towed at the owner's expense.

2.4.7
Abuse-Free Environment

See also the Auxiliary Services section for Tobacco-Free Environment and the Appendices/Student Section Medical Marijuana Act of the Administrative Regulations.

  1. Substance Abuse/Misuse Statement
    Drug abuse and misuse has become a national issue and is receiving national attention, particularly in the academic community. The insidious effects of the abuse of these agents are also felt by all walks of life and economic levels. Therefore, as an education providing institution, we are responsible to provide knowledge and guidelines about prevention, control, and treatment of the abuse/misuse of alcohol, illegal and legal drug uses and misuses. Annual Acknowledgements for students and employees are provided through the online messaging accounts. Students who experiment with drugs, alcohol, and illegal substances or use them recreationally may develop a pattern of use that leads to abuse and addiction. Maricopa Community Colleges recognized drug and alcohol abuse as an illness and a major health problem as well as a potential safety and security issue. Part of the educational mission of the Maricopa Community Colleges is to educate students about positive self-development, the benefits of a healthy lifestyle and the health risks associated with substance abuse. This mission closely aligns with the Drug-Free School and Communities Act of 1989, and other relevant substance abuse laws.

     

  2. Student Program to Prevent Illicit Use of Drugs and Abuse of Alcohol
    The Maricopa Community College District fully supports disciplinary action for misconduct and the enforcement of state laws governing the use of alcohol and the use, abuse, possession or distribution of controlled substances or illegal drugs.

    1. Introduction and Purpose

      The Federal Drug-Free Schools and Communities Act of 1989 (Public Law 101-226) requires federal contractors and grantees to certify that they will provide a drug-free school. As a recipient of federal grants, the District must adopt a program toward accomplishing this goal. While federal legislation has been the impetus for creation of the program, the administration and Governing Board recognize that substance abuse is a problem of national proportions that also affect students at the Maricopa Community Colleges.

      The Maricopa Community Colleges are committed to maintaining learning environments that enhance the full benefits of a student's educational experience. The Maricopa County Community College District will make every effort to provide students with optimal conditions for learning that are free of the problems associated with the unauthorized use and abuse of alcohol and drugs.

    2. Standards of Conduct
      In the student handbooks of the Maricopa Community Colleges under codes of conduct, the following are examples of behavior that is prohibited by law and/or college rules and policies:
      1. Drinking or possession of alcoholic beverages on the college campus.
      2. Misuse of narcotics or drugs.
    3. Sanctions for Violation of Standards of Conduct
      ​Disciplinary actions include, but are not limited to:
      1. Warning,
      2. Loss of privileges,
      3. Suspension, or
      4. Expulsion.
    4. Legal Sanctions
      1. Local, state, and federal law prohibit the unlawful possession, use or distribution of illicit drugs and alcohol. Conviction for violating these laws can lead to imprisonment, fines, probation, and/or assigned community service. Persons convicted of a drug-and/or alcohol related offense will be ineligible to receive federally funded or subsidized grants, loans, scholarships, or employment.

         

        Any employee is subject to disciplinary action, up to and including employment termination, for any of the following: reporting to work under the influence of alcohol and/or illegal drugs or narcotics; the use, sale, dispensing, or possession of alcohol and/or illegal drugs or narcotics on MCCCD premises, while conducting MCCCD business, or at any time which would interfere with the effective conduct of the employee’s work for the MCCCD; and use of illegal drugs.

  3. MCCCD Program Standards
    The Maricopa Community College District is committed to establishing a preventative substance abuse program at Each college designed to affect positively the problems of irresponsible use of alcohol and the use and abuse of illegal substances. A main focus of the program will be on education of the campus community and assistance to individuals.
    1. Identify a key individual, at each college, to provide emergency services and/or to contact and work with outside agencies that provide drug and alcohol counseling, treatment or rehabilitation programs that may be available to students and employees.
    2. Support disciplinary action for misconduct and the enforcement of state laws governing the use of alcohol and the use, abuse, possession or distribution of controlled substances or illegal drugs.
    3. Establish a preventative substance abuse program at each college designed to affect positively the problems of irresponsible use of alcohol and the use and abuse of illegal substances
  4. Use of Alcoholic Beverages
    See Section 4.13 of the Administrative Regulations
     
  5. Other Health Concerns
    General Guidelines Concerning AIDS
    Neither a diagnosis of AIDS nor a positive HIV antibody test will be part of the initial admission decision for those applying to attend any of the Maricopa Community Colleges. The Maricopa Community Colleges will not require screening of students for antibody to HIV.

     

    Students with AIDS or a positive HIV antibody test will not be restricted from access to student unions, theaters, cafeterias, snack bars, gymnasiums, swimming pools, recreational facilities, restrooms, or other common areas, as there is not current medical justification for doing so.

    Where academically and logistically feasible, students who have medical conditions, including AIDS, may seek accommodation in order to remain enrolled. Medical documentation will be needed to support requests for accommodation through the Office of Disabled Resources and Services or the Office of Vice President of Student Affairs.

    The Maricopa Community Colleges acknowledge the importance of privacy considerations with regard to persons with AIDS. The number of people who are aware of the existence and/or identity of students who have AIDS or a positive HIV antibody test should be kept to a minimum. When a student confides in an faculty member, knowledge of the condition should be transmitted to the appropriate vice president or designee who will make the determination if the information should be further disseminated. It should be remembered that mere exposure to the person in a classroom does not constitute a need to know the diagnosis. It is, therefore, unnecessary to document in a student's file the fact that he or she has AIDS unless the information is to be used for accommodation reasons. Sharing confidential information without consent may create legal liability.

    Students are encouraged to contact the Office of Disabled Resources and Services and/or the vice president of student affairs or designee for the types of services available in the district or community on matters regarding AIDS or the HIV virus.

AMENDED through the Administrative Regulations Process, March 25, 2013

AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulations approval process, October 22, 2008

2.4.8
Petition Signature Solicitation

  1. This regulation shall govern access to college premises by representatives who wish to solicit signatures on petitions for the purpose of submission of a ballot proposition to voters, or nomination of a candidate for elective office, in a city-, county-, or state-wide election.
  2. Each college president shall designate general hours of accessibility for solicitation and a location on college premises where all representatives on behalf of any candidate or ballot proposition may solicit signatures. The location shall be in a common area where the solicitation will not serve as an obstruction to student activities or otherwise disrupt the college environment.
  3. All solicitation must take place in designated areas. Standard space may include one or two tables and chairs. Campus restrictions regarding amplification will apply. Representatives may not distribute or make available to students, employees, or college visitors any tangible item, except for informational literature about the proposed candidate or ballot initiative.
  4. Representatives shall notify the designated official at each college or center for their intent to be present on college premises no fewer than three working days prior to soliciting signatures. Upon obtaining authorization, representatives shall be provided a written version of this regulation.

Specific procedures on how to implement the Petition Signature regulation can be found in appendix S-14.

AMENDED through the Administrative Regulation approval process, July 6, 2010
ADOPTED through the Administrative Regulation approval process, July 18, 2002

2.4.9
Use of College Grounds by Non-MCCCD-Affiliated Users

In contrast to traditional public forums such as a public square, park, or right of way, Maricopa’s campuses are dedicated by law to the purpose of formal education. They are, and have been since their creation, for the use and benefit of prospective and enrolled students, the Maricopa employees who serve them, and those who are invited to campus by members of the College community to attend or participate in sponsored events. The Maricopa County Community College District (MCCCD) has a long history of regulating the time, place, and manner in which expressive activities are conducted on campuses, for the purposes of avoiding disruption or interference with its educational activities, and protecting the rights of the members of the campus community and their invited guests to express themselves and access information. While members of the general community always have been welcome to share their ideas with the campus community, they are subject to reasonable, content-neutral regulation of the time, place and manner of the event and to the institution’s mission-based priorities – including but not limited to the need to provide an environment conducive to teaching and learning.

POLICY

This administrative regulation governs use of the college grounds, defined as the open areas and walkways of the campus by non-MCCCD-affiliated users. Use of college facilities is governed by a separate administrative regulation. Parking lots are not available for events and activities other than those sponsored and authorized by the College president.

Camping is not permitted anywhere on the campuses. Camping is defined as the use of college grounds or facilities for living accommodations or housing purposes such as overnight sleeping or making preparations for overnight sleeping (including the laying down of bedding for the purpose of sleeping), the making of any fire for cooking, lighting or warmth, or the erection or use of tents, motor vehicles, or other structures for living or shelter. These activities constitute camping when it reasonably appears, in light of all the circumstances, the participants conducting these activities intend to use or are using the facilities or grounds for living accommodations or housing, regardless of the duration or other purpose of the use.

Lawful use of college grounds for events or expressive activities by individuals, groups, and organizations may be authorized by college officials when the events and activities are lawful and consistent with the non-profit, educational nature of the campus, authorized and conducted in accordance with MCCCD policies, administrative regulations and priorities, and compliant with reasonable restrictions as to time, place, and manner. The content of the expression will not be a factor in authorizing, locating, or scheduling decisions. However, events and activities will not be permitted to disrupt or obstruct the teaching, research, or administrative functioning of the College by means of physical obstacles and crowds, by the creation of sound or noise that would interfere with teaching, learning, and the conduct of College business, or by any other means. Each College president will designate a Responsible College Official with delegable authority to approve, locate, and schedule use of college grounds.

Permit Application:

Any non-MCCCD-affiliated organization, group, or individual desiring to use campus grounds for an event or activity must submit a request form to the Responsible College Official in advance of the use date.

If the activities proposed in the application are limited to low-impact, non-commercial activities the request form shall be submitted at least two business days in advance of the expected use date. For purposes of this administrative regulation, “low-impact, non-commercial activities” are defined as: (1) activities that do not seek to sell or promote a product or service for direct or indirect financial gain; (2) activities that are limited to gatherings of five people or less at any given time; and (3) activities that do not involve machinery, temporary structures, tables, chairs, displays or electronic equipment, including amplifiers, or the distribution of food products.

For events that are not low-impact, non-commercial activities, the request form shall be submitted at least seven business days before the expected use. The additional advance time is required to allow the College to prepare for conditions that may affect the flow of foot traffic, involve signs and displays, create crowds, involve significant numbers of participants, or require the use of significant amounts of space and/or use of equipment and resources.

Designated Areas:

Because each College has a limited amount of outdoor space, activities and events sponsored by non-MCCCD-affiliated users, including speech and literature distribution, shall be restricted to designated areas. For each College, the Responsible College Official shall establish specific designated areas for such activities. A written description of these areas shall be maintained at the office of Student Life and Leadership for each College. Consistent with the goal of providing a healthy, comfortable, and educationally productive environment, the Responsible College Official should attempt to locate the designated areas in prominent locations on campus where there is a likelihood of significant pedestrian traffic. The designated areas shall not be located in building stairways and entryways, parking lots, or congested areas. The Responsible College Official will make every effort to assign users to their requested space when a specific space is desired. However, in order to ensure the potential success of all scheduled events, the College reserves the right to assign an event or activity to the area the College deems most appropriate in light of the campus capacity, other activities scheduled, and the type of event or activity being planned.

Use Fees and Proof of Insurance:

To offset the costs associated with the use of college grounds, non-MCCCD-affiliated users shall be required to pay a fee of $50 per day or $125 per week. In order to protect the health and safety of College students, faculty and staff and to protect MCCCD resources, non-MCCCD-affiliated users shall also be required to provide proof of insurance that indicates at least $1 million in general liability coverage and names the MCCCD as an additional insured for the anticipated use date.

The fee and proof-of-insurance provisions of this Administrative Regulation shall not be applied to low-impact, non-commercial users. A user may request designation as a low-impact, non-commercial user from the applicable College’s Responsible College Official. Any questions or comments about the criteria for approval or denial of such request shall be directed to the District Ombudsman.

Permits:

The approved request form will describe the location of the authorized activity and any other restrictions specific to the event. Violation of the terms of the permit, District policy, administrative regulation or law shall be grounds for immediate revocation of the permit, and the individual violators and their organizations may be banned from the campus.

Priorities and Criteria for Approval of Permits:

The content or subject of the proposed expressive activity or event will not affect approval of the application. Availability of space is not guaranteed. Reservations shall be approved on a space-available basis and will be addressed on a first come-first served basis, subject to the following priorities and criteria for the use and scheduling of space on campus grounds:

Scheduling Priorities (in order)

  1. The use of facilities and grounds for the operations of the College. For example, there are times when the college is unusually crowded by members of the campus community, such as registration and orientation at the beginning of the semester. Other uses may reasonably be precluded during those times.
  2. Activities and events sponsored by the College administration.
  3. Activities and events sponsored by MCCCD student organizations or employee groups.
  4. Activities of non-MCCCD-affiliated individuals and organizations.
  5. Commercial advertising or activities.

Criteria

  1. Capacity of college grounds to accommodate the number of participants at the scheduled time and proposed location.
  2. Capacity of College Safety staff to provide security for all events and activities scheduled at the time.
  3. Possible interference or conflict with College operations or other scheduled activities and events on the grounds.
  4. General feasibility of hosting the event as proposed.

Other Policies:

This administrative regulation will be applied in conjunction and coordination with all other MCCCD policies and administrative regulations and College processes and procedures, including but not limited to regulations on facilities use, signage, sales of alcohol and/or food, and solicitation of donations.

Specific procedures on how to implement the Use of College Grounds regulation can be found in Appendix S-15.

AMENDED via direct approval by the Chancellor, March 13, 2012
AMENDED through the Administrative Regulation approval process, July 6, 2010
ADOPTED through the Administrative Regulations approval process, July 12, 2001

2.4.10
Children on Campus

Children (younger than 18) may not attend any class unless they are officially registered for the class.

Children will not be allowed on campus unless participating in an authorized college program or under the supervision of an adult.

2.4.11
Crime Awareness and Campus Security Act

Federal legislation requires the college to maintain data on the types and number of crimes on college property as well as policies dealing with campus security. To obtain additional information on this subject, contact the college Safety and Security Department.

2.4.12
Workplace Violence Prevention

Purpose

It is the policy of the Maricopa County Community College District to promote a safe environment for its employees, students, contractors, and visitors. MCCCD is committed to working with its employees to maintain an environment free from violence, threats of violence, harassment, intimidation, and other disruptive behavior.

Policy

Violence, threats, harassment, intimidation, and other disruptive behavior in our facilities is prohibited and will not be tolerated. It is the responsibility of all employees, students, contractors, and visitors of MCCCD to report any occurrence of such conduct to MCCCD Public Safety. Every employee, student, contractor, and visitor on MCCCD property should report threats or acts of physical violence and acts of harassment, intimidation, and other disruptive behavior of which he/she is aware. All reports will be taken seriously and will be investigated by public safety immediately in order to protect everyone from danger. Such behavior can include oral or written statements, gestures, or expressions that communicate a direct or indirect threat of physical harm.

Prohibited Behavior

For example, and without limiting the generality of the foregoing statement, this policy prohibits:

  • direct threats or physical intimidation
  • implications or suggestions of violence
  • stalking
  • assault of any form
  • physical restraint, confinement
  • dangerous or threatening horseplay
  • loud, disruptive, or angry behavior or language that is clearly not part of the typical work environment
  • blatant or intentional disregard for the safety or well-being of others
  • commission of a violent felony or misdemeanor on MCCCD property
  • abuse
  • violation of a protective order or restraining order
  • any other act that a reasonable person would perceive as constituting a threat of violence

This list is illustrative only and not exhaustive.

Future Violence

Employees, students, and visitors who have reason to believe they, or others, may be victimized by a violent act or sometime in the future, at the workplace or as a direct result of their relationship with MCCCD, shall inform a supervisor or manager as soon as possible. The supervisor or manager shall inform the Public Safety Department. Students, contractors, and visitors shall contact the Public Safety Department as soon as possible.

Employees who have signed and filed a restraining order, temporary or permanent, against an individual due to a potential act of violence, who would be in violation of the order by coming near them at work, shall immediately supply a copy to the Department Director, Human Resources, and Public Safety. Students shall supply a copy of the signed order to the Public Safety Department.

This policy applies to employees and students, as well as independent contractors and other non-employees doing business with the MCCCD. Individuals who commit such acts may be removed from the premises and may be subject to disciplinary action, criminal penalties, or both. The Chancellor is hereby instructed to enact all administrative regulations necessary to implement this policy.

2.4.13
Student Right to Know

Under the terms of the Student Right To Know Act, the college must maintain and report statistics on the number of students receiving athletically related student aid reported by race and sex, the graduation rate for athletes participating in specific sports reported by race and sex, the graduation rate for students in general, reported by race and sex and other similar statistics. To obtain copies of these reports, contact the Office of Admissions and Records.

2.4.14
Use of College Grounds by Affiliated Users

Introduction

The colleges of the Maricopa County Community College District (“MCCCD”) are dedicated by law to the purpose of formal education. They are, and have been since their creation, for the educational use and benefit of prospective and enrolled students, the MCCCD employees who serve them, and those who are invited on location by members of the college community to attend or participate in sponsored events. The MCCCD has a long history of supporting expressive activities that are conducted on campuses. For the purposes of avoiding disruption or interference with its educational activities, while protecting the rights of the members of the campus community and their invited guests to express themselves and access information, this administrative regulation governs the use of college grounds by Affiliated Users (as defined in Section 1) for Expressive Activity. Expressive Activity is defined as:

  • Meetings and other group activities by registered students and student organizations
  • Non-commercial speeches, performances, demonstrations, rallies, vigils and other events that are organized by students or student clubs and organizations.
  • Non-commercial leafleting and pamphleting
  • Any other student expression that is protected by the First Amendment to the U.S. Constitution

Outdoor campus areas are venues for free expression by Affiliated Users, including speeches, demonstrations, and the distribution of literature, subject to the reasonable time, place and manner restrictions set forth in this regulation.

This regulation will be administered in a manner that is content and viewpoint neutral and seeks to protect the free expression of ideas.

  1. Definitions
     
    1. MCCCD Affiliated Users
       
      Affiliated Users are:  1) individuals employed by MCCCD except when engaging in a commercial activity;  2) individuals contracted by MCCCD who are acting on behalf of or for MCCCD purposes; 3) individuals enrolled via the registrar as students within the MCCCD system; and 4) external entities and/or individuals invited by student clubs and organizations to participate on behalf of the club or organization in an event that is related to the club or organization’s purpose.
    2. Non-Affiliated Users
       
      Non-Affiliated Users are organizations, groups or individuals that are not Affiliated Users. Use of MCCCD grounds or facilities by Non-Affiliated Users is governed by Administrative Regulations 1.5 and 2.4.9.
    3. Substantial Interference
       

      Substantial Interference includes, but is not limited to, activity that: 1) disrupts instruction, lecture, studying or other academic pursuits; 2) disrupts MCCCD administrative activities;  3) blocks access to buildings or structures; 4) obstructs passageways for vehicles or pedestrians; 5) disrupts previously scheduled events; 6) impairs the health and safety of the college community; 7) is unlawful; and/or 8) otherwise presents a threat to public safety.

      The mere potential for Substantial Interference is not sufficient to prohibit or limit Expressive Activity.  Instead, it must be reasonably determined that the activity presents a significant likelihood of creating Substantial Interference before Expressive Activity may be prohibited or limited in accordance with this regulation.

    4. Planned Expressive Activity
       
      Planned Expressive Activity is when participants seek to reserve space for an established point in time and/or use tables, chairs, amplification or other audio-visual equipment and/or temporary structures such as tents or awnings.
  2. Reservation of Campus Space for Planned Expressive Activity
     

    Affiliated Users may reserve outdoor and indoor campus space, as defined below, for Planned Expressive Activity.Reservations are to be made through the respective college’s Office of Student Life and Leadership no less than one business day before the activity is intended to occur. Such reservations will be approved on a first come, first served basis unless the Office of Student Life and Leadership determines, without regard to the content of the proposed Expressive Activity, that the activity constitutes Substantial Interference.If the Office of Student Life and Leadership determines an Expressive Activity constitutes Substantial Interference it will work with the Affiliated User in an effort to find an alternative, if any exists, that allows the Expressive Activity to occur without such interference.

    1. Outdoor Space – outdoor space available for reservation by Affiliated Users does not include:  parking lots, athletic facilities, meditation or peace gardens, areas designated as outdoor study zones, and child care facilities.   
    2. Indoor Space – indoor space is available for reservation by Affiliated Users if the space is determined by the college to be a common area that is publically accessible.  Buildings housing classrooms and/or administrative offices are not  available for reservation. 

  3.  
  4. Spontaneous Expression
     

    MCCCD recognizes that Expressive Activity may occur in both structured and organic forms. Spontaneous expression by Affiliated Users may be undertaken in outdoor or indoor space, as defined above, without prior reservation as long as the activity does not constitute Substantial Interference.

Direct Approval by the Chancellor, August 24, 2016

2.4.15
Campus Sex Crimes Prevention Act

Federal legislation requires that the MCCCD establish notification procedures concerning the presence of registered sex offenders enrolled either as students or those working for the institution. The Registered Sex Offender Notification Procedure is outlined in Appendix item S-18.

ADOPTED by Direct Chancellor Approval, March 6, 2019

2.5 Student Rights and Responsibilities

2.5.1
Disciplinary Standards

  1. Disciplinary Probation and Suspension
    According to the laws of the State of Arizona, jurisdiction and control over the Maricopa County Community College District (MCCCD) are vested in the MCCCD Governing Board. The MCCCD Governing Board and its agents-the Chancellor, administration, and employees are granted broad legal authority to regulate student life subject to basic standards of reasonableness.

    In developing responsible student conduct, the MCCCD prefers mediation, guidance, admonition and example. However, when these means fail to resolve problems of student conduct and responsibility, appropriate disciplinary procedures will be followed. The MCCCD reserves the right to levy discipline rather than attempt mediation and guidance, based on the severity of the conduct.

    Misconduct for which students are subject to disciplinary action falls into the general areas of:
     
    1. Cheating on an examination, assessment tests, laboratory work, written work (plagiarism), falsifying, forging or altering college records
    2. Actions or verbal statements which threaten the personal safety of any faculty, staff, students, or others lawfully assembled on the campus, or any conduct which is harmful, obstructive, disruptive to, or interferes with the educational process or institutional functions
    3. Violation of Arizona statutes, and/or college regulations and policies
    4. Use of college computer resources such as the Internet in violation of Technology Resource Standards (AR 4.4) which may result in notification of law enforcement authorities                                                                                                                                                                                                 
  2. Disciplinary Removal from Class
    A faculty member may remove a student from class meetings for disciplinary reasons. If an instructor removes a student for more than one (1) class meeting, the faculty member shall notify the department/division chair and the appropriate vice president, or designee, in writing of the problem, action taken by the faculty member, and the faculty member's recommendation moving forward. If a resolution to the problem is not reached between the faculty member and the student, the student may be removed permanently pursuant to due process procedures.

AMENDED through Direct Approval by the Chancellor, August 11, 2020
AMENDED through the Administrative Regulation Process, June 4, 2019

AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.5.2
Student Conduct Code

The purpose of this Code is to help ensure a healthy, comfortable and educationally productive environment for students, employees and visitors.

Article I: Definitions

The following are definitions of terms or phrases contained within this Code:

  1. "Appellate boards" means any person or persons authorized by the college president to consider an appeal from a Student Conduct Board's determination that a student has violated MCCCD's Student Conduct Code or from the sanctions imposed by the Student Conduct Administrator. The college president, or designee, may act as the appellate board.
  2. "College" means a Maricopa County Community College or Center/Site.
  3. "College premises" means all land, buildings, facilities and other property in the possession of or owned, used or substantially controlled by the college or MCCCD.
  4. "College official" means any person employed by the college or MCCCD, performing assigned administrative or professional responsibilities pursuant to this Student Conduct Code. The college president shall designate the college or center official to be responsible for the administration of the Student Conduct Code.
  5. Complainant” means any person who submits a charge alleging that a student violated this Student Conduct Code. When a student believes that they have been a victim of another student's misconduct, the student who believes they have been a victim will have the same rights under this Student Conduct Code as are provided to the complainant, even if another member of the college community submitted the charge itself.
  6. Day” means calendar business day when college is in session, and shall exclude weekends and holidays.
  7. Disruptive behavior” means conduct that materially and substantially interferes with or obstructs the teaching or learning process in the context of a classroom or educational setting/ facility.
  8. District” means the Maricopa County Community College District (MCCCD).
  9. "Faculty member" means any person hired by the college or District to conduct classroom or teaching activities or who is otherwise considered by the college to be a member of faculty.
  10. "May" is used in the permissive sense.
  11. "Member of the college community" means any person who is a student, faculty member, college official or any other person employed by the college or Center. A person's status in a particular situation shall be determined by the college president.
  12. "Organization" means any number of persons who have complied with the formal requirements for college recognition.
  13. "Policy" is defined as the written regulations of the college and/or District as found in, but not limited to, this Student Conduct Code and Governing Board policy.
  14. "Respondent" (accused) means any student accused of violating MCCCD's Student Conduct Code. 
  15. "Shall" is used in the imperative sense.
  16. "Student" means any individual who is registered or enrolled for credit or non-credit bearing coursework, full or part-time, camps, and other District-sponsored programs or activities, and who maintains an ongoing relationship with the MCCCD, which means the student is on an approved leave (medical, administrative, or other documented leave of absence), but is not registered or taking classes at the time of the complaint being filed.
  17. "Student Conduct Administrator" means a college official authorized on a case-by-case basis by the college official responsible for administration of the Student Conduct Code to impose sanctions upon students found to have violated this Student Conduct Code. A Student Conduct Administrator may serve simultaneously as a Student Conduct Administrator and the sole member or one of the members of a Student Conduct Board. The college official responsible for administration of the Student Conduct Code may authorize the same Student Conduct Administrator to impose sanctions in all cases.
  18. "Student Conduct Board" means any person or persons authorized by the college president to determine whether a student has violated this Student Conduct Code and to recommend sanctions that may be imposed when a violation has been committed. A Student Conduct Board may constitute one person, if designated as such. 
  19. Threatening behavior” means any written or oral statement, communication, conduct or gesture directed toward any member of the college community, which causes a reasonable apprehension of physical harm to self, others or property. It does not matter whether the person communicating the threat has the ability to carry it out, or whether the threat is made on a present, conditional or future basis.

Article II: Judicial Authority

  1. The college official responsible for administration of the Student Conduct Code shall determine the composition of the Student Conduct Board and determine which Student Conduct Administrator, Student Conduct Board, and appellate board shall be authorized to hear each case. A Student Conduct Board may constitute one person, if designated as such.
  2. The college official responsible for administration of the Student Conduct Code shall develop procedures for the administration of the judicial program and rules for the conduct of hearings that are consistent with provisions of this Student Conduct Code.
  3. Decisions made by a Student Conduct Board and/or Student Conduct Administrator shall be final, pending the normal appeal process.
  4. Matters pertaining to sexual harassment/misconduct that do not meet the definition of sexual harassment as outlined in Administrative Regulation 5.1.16 or otherwise do not meet the definition of an educational program or activity and do not occur against a person within the United States will be referred by the Title IX Coordinator to the College’s respective Student Conduct Administrator for investigation and adjudication under the Student Conduct Code.

Article III: Prohibited Conduct

  1. Jurisdiction of the College
    The Student Conduct Code shall apply to conduct that occurs on any college or District premises, or at any college- or District-sponsored activities that adversely affects the college community and/or the pursuit of its objectives. Jurisdiction under this policy applies to students who are registered or enrolled for credit or non-credit bearing coursework, full or part-time, camps, and other District-sponsored programs or activities, and those who maintain an ongoing relationship with the MCCCD, which means the student is on an approved leave (medical, administrative, or other documented leave of absence), but is not registered or taking classes at the time of the complaint being filed. The Student Conduct Code shall apply to a student's conduct even if the student withdraws from school while a disciplinary matter is pending.
  2. Title IX Sexual Harassment
    Matters pertaining to sexual harassment/misconduct that do not meet the definition of sexual harassment as outlined in Administrative Regulation 5.1.16 or otherwise do not meet the definition of an educational program or activity and do not occur against a person within the United States will be referred by the Title IX Coordinator to the College’s respective Student Conduct Administrator for investigation and adjudication under the Student Conduct Code.
  3. Temporary Removal of Student
    Disruptive behavior includes conduct that distracts or intimidates others in a manner that interferes with instructional activities, fails to adhere to a faculty member's appropriate classroom rules or instructions, or interferes with the normal operations of the college. Students who engage in disruptive behavior or threatening behavior may be directed by the faculty member to leave the classroom or by the college official responsible for administration of the Student Conduct Code to leave the college premises. If the student refuses to leave after being requested to do so, college police may be summoned to provide assistance. For involuntary removal from more than one class period, the faculty member should invoke the procedures outlined in 2.5.1(2) above.
  4. Conduct - Rules and Regulations
    Any student found to have committed the following misconduct is subject to the disciplinary sanctions outlined in Article IV:
    1. Acts of dishonesty, including but not limited to the following:
      1. Knowingly furnishing false information to any college official or officer, including during an official investigation (i.e. Title IX, conduct, or campus police investigation).
      2. Forgery, alteration or misuse of any college document, record or instrument of identification, even if there is no reliance on the forged or altered document in the posting of grades or other academic/financial benefit.
      3. Tampering with the election of any college- recognized student organization.
    2. Obstruction of teaching, research, administration, disciplinary proceedings or other college activities, including its public service functions on campus, in clinical settings or other authorized non-college activities, when the conduct occurs on college premises a faculty member may remove a student from a class meeting for disciplinary reasons. If a faculty member removes a student for more than one class period, the faculty member shall follow the procedures as outlined in 2.5.1(2) above.
    3. Physical abuse, verbal abuse, threats, intimidation, harassment, coercion, conduct which threatens or endangers the health or safety of any person, and/or disruptive behavior.
    4. Attempted or actual theft of and/or damage to property of the college or property of a member of the college community or other personal or public property.
    5. Failure to comply with direction of college officials or law enforcement officers in the performance of their duties and/or failure to properly identify oneself to these persons when requested to do so.
    6. Unauthorized possession, duplication or use of keys to any college premises, or unauthorized entry to or use of college premises.
    7. Violation of any college or District policy, rule or regulation published in hard copy or online, such as a college catalog, handbook, etc. or available electronically on the college's or District's website.
    8. Violation of federal, state or local law.
    9. Use, possession, manufacturing or distribution of illegal or other controlled substances except as expressly permitted by law.
    10. Illegal use, possession, manufacturing or distribution of alcoholic beverages or public intoxication.
    11. Illegal or unauthorized possession of firearms, explosives, other weapons, or dangerous chemicals on college premises, or use of any such item, even if legally possessed, in a manner that harms, threatens, or causes fear to others, or property damage.
    12. Participation in a demonstration, riot or activity that disrupts the normal operations of the college and infringes on the rights of other members of the college community; leading or inciting others to disrupt scheduled and/or normal activities within any college building or area.
    13. Obstruction of the free flow of pedestrian or vehicular traffic on college premises or at college-sponsored or supervised functions.
    14. Conduct that is disorderly, lewd or indecent; breach of the peace; or aiding, abetting or procuring another person to breach the peace on college premises or at functions sponsored by or participated in by the college or members of the academic community. Disorderly conduct includes but is not limited to: any unauthorized use of electronic or other devices or to make an audio or video record of any person while on college or District premises without their prior knowledge, or without their effective consent or when such a recording is likely to cause injury or distress. This includes, but is not limited to, secretly taking pictures of another person in a gym, locker room, or restroom.
    15. Attempted or actual theft or other abuse of technology facilities or resources, including but not limited to:
      1. Unauthorized entry into a file, to use, read or change the contents or for any other purpose
      2. Unauthorized transfer of a file
      3. Unauthorized use of another individual's identification and/or password
      4. Use of technology facilities or resources to interfere with the work of another student, faculty member or college official
      5. Use of technology facilities or resources to send obscene or abusive messages
      6. Use of technology facilities or resources to interfere with normal operation of the college technology system or network
      7. Use of technology facilities or resources in violation of copyright laws
      8. Any violation of the District's technology resource standards
      9. Use of technology facilities or resources to illegally download files
    16. Abuse of the Student Conduct system, including but not limited to:
      1. Falsification, distortion or misrepresentation of information before a Student Conduct Board.
      2. Disruption or interference with the orderly conduct of a Student Conduct Board proceeding.
      3. Invoking a Student Conduct Code proceeding with malicious intent or under false pretenses
      4. Attempting to discourage an individual's proper participation in, or use of, the Student Conduct system
      5. Attempting to influence the impartiality of the member of a judicial body prior to, and/or during the course of, the Student Conduct Board proceeding
      6. Harassment, either verbal or physical, and/or intimidation of a member of a Student Conduct Board prior to, during and/or after a Student Conduct Board proceeding
      7. Failure to comply with the sanctions imposed under this Student Conduct Code
      8. Influence or attempting to influence another person to commit an abuse of the Student Conduct Code system
      9. Failure to obey the notice from a Student Conduct Board or college official to appear for a meeting or hearing as part of the Student Conduct system.
    17. Engaging in irresponsible social media conduct. All student conduct policies apply to social networking platforms.
    18. Attempt to bribe a college or District employee.
    19. Stalking behavior, which occurs if a student intentionally or knowingly maintains visual or physical proximity toward another person on two or more occasions over a period of time and such conduct would cause a reasonable person to fear for their safety.
    20. Sexual misconduct, including but not limited to:
      1. The use or display in the classroom, including electronic, of pornographic or sexually harassing materials such as posters, photos, cartoons or graffiti without pedagogical  justification.
      2. Explicit sexual comments by one or more students about another student, or circulating drawings or other images depicting a student in a sexual manner.
      3. Unwelcome sexual advances, repeated propositions or requests for a sexual relationship to an individual who has previously indicated that such conduct is unwelcome, or sexual gestures, noises, remarks, jokes, questions, or comments by a student about another student’s sexuality or sexual experience. 
      4. Harassment based on sex, pregnancy, gender identity, gender expression, or sexual orientation that creates a hostile environment. A hostile environment exists when the conduct is sufficiently severe, persistent, or pervasive that it unreasonably interferes with, limits, or deprives an individual from participating in or benefiting from the District’s education programs and/or activities. The existence of a hostile environment is to be judged both objectively (meaning a reasonable person would find the environment hostile) and subjectively (meaning the impacted individual felt the environment was hostile).
      5. Sexual Exploitation
        1. Taking non-consensual or abusive sexual advantage of another for anyone’s advantage or benefit other than the person being exploited. Examples of behavior that could rise to the level of Sexual Exploitation include:
          1. Recruiting, harboring, transporting, providing, or obtaining another person for the purpose of sexual exploitation;
          2. Non-consensual visual (e.g., video, photograph) or audio-recording of sexual activity;
          3. Non-consensual distribution of photos, other images, or information of an individual’s sexual activity, intimate body parts, or nakedness, with the intent to or having the effect of embarrassing an individual who is the subject of such images or information;
          4. Going beyond the bounds of consent (such as letting your friends hide in the closet to watch you having consensual sex);
          5. Engaging in non-consensual voyeurism;
          6. Knowingly transmitting an STI (sexually transmitted infection), such as HIV, to another without disclosing one’s STI status;
          7. Exposing one’s genitals in non-consensual circumstances, or inducing another to expose their genitals;
          8. Possessing, distributing, viewing or forcing others to view obscenity.
  5. Violation of Law and College Discipline
    1. Disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law and this Student Conduct Code (that is, if both possible violations result from the same factual situation) without regard to pending of civil or criminal litigation. If a criminal investigation and/or prosecution results from the same factual situation, proceedings under this Student Conduct Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the college official responsible for administration of the Student Conduct Code. Determinations made or sanctions imposed under this Student Conduct Code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of college rules were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
    2. When a student is charged by federal, state or local authorities with a violation of law, the college will not request or agree to special consideration for that individual because of their status as a student. If the alleged offense is also being processed under this Student Conduct Code, however, the college may advise off campus authorities of the existence of this Student Conduct Code and of how such matters will be handled internally within the college community. The college will cooperate fully with the law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators. Individual students and faculty members, acting within their personal capacities, remain free to interact with governmental representatives as they deem appropriate.

Article IV: Student Conduct Code Procedures

  1. Charges and Student Conduct Board Hearings
    1. Any member of the college community may file charges against a student for violations of this Student Conduct Code. A charge shall be prepared in writing and directed to the Student Conduct Administrator. Any charge should be submitted as soon as possible after the event takes place, preferably within thirty (30) days following the incident. 
    2. Both the Complainant and the Respondent (the accused) shall have the right to be assisted by an Advisor of their choosing. A party who elects to be assisted by an Advisor must notify the Student Conduct Administrator of the name and contact information of the Advisor not less than two (2) days before the scheduled hearing. The Advisor must be a member of the college community and may not be an attorney. Both the Complainant and the Respondent (accused) are responsible for presenting their own information. Therefore, Advisors are not permitted to speak or participate directly in any Student Conduct Board hearing before a Student Conduct Board.
    3. Misconduct that would fall under the jurisdiction of 5.1.16, meaning it alleges sexual harassment, discrimination, sexual assault, dating/domestic violence, or stalking should be forwarded to the Title IX Coordinator for a jurisdictional review. In such cases where the conduct alleged does not meet the definition of sexual harassment, as outlined in the Title IX Regulations (and MCCCD policy 5.1.16) or is otherwise subject to mandatory or discretionary dismissal, the alleged conduct will be referred back to the Student Conduct Code for investigation and adjudication.  
    4. The Student Conduct Administrator shall conduct a prompt, thorough, and impartial investigation to determine if the charges have merit. After the investigation, but prior to the convening of a Student Conduct Board Hearing, the Student Conduct Administrator will determine whether the parties mutually agree to dispose of the matter in a way that is acceptable to the Student Conduct Administrator. If there is mutual consent to resolve the matter, such disposition shall be final and there shall be no appeal afforded either party. If the charges cannot be disposed of by mutual consent, the Student Conduct Administrator will convene the Student Conduct Board. If the student admits violating institutional rules, but sanctions are not agreed to, the hearing shall be limited to determining the appropriate sanction(s). 
    5. All charges shall be presented to the accused student in written form. The Student Conduct Administrator will provide written notice of the time, date, and location of the student conduct hearing. The notice will describe the evidence of alleged misconduct, the code provisions violated, and the possible sanctions. The student conduct hearing notice, plus a copy of this code, shall be provided to the student accused of misconduct no less than five (5) workdays before the hearing date. The hearing will be held no more than fifteen (15) workdays after the student has been notified unless the Student Conduct Administrator extends the deadline for good cause in their sole discretion.
    6. Hearings shall be conducted by a Student Conduct Board according to the following guidelines, except as provided by Article IV 1.I below:
      1. Student Conduct Board hearings normally shall be conducted in private.
      2. The Complainant, Respondent (accused), and their Advisors, if any, shall be allowed to attend the entire portion of the Student Conduct Board hearing at which information is received (excluding deliberations). Admission of any person (beyond the Parties and their Advisors) to the hearing shall be at the discretion of the Student Conduct Board and/or its Student Conduct Administrator.
      3. In Student Conduct Board hearings involving more than one accused student, the Student Conduct Administrator, in their discretion, may permit the Student Conduct Board hearing concerning each student to be conducted either separately or jointly.
      4. The Complainant, Respondent (accused), and the Student Conduct Board may arrange for witnesses to present pertinent information to the Student Conduct Board. The Student Conduct Administrator will try to arrange the attendance of possible witnesses who are members of the college community, if reasonably possible, and who are identified by the Complainant and/or Respondent (accused) at least two (2) days prior to the Student Conduct Board hearing. Witnesses will provide information to and answer questions from the Student Conduct Board. Questions may be suggested by the Respondent (accused) and/or Complainant to be answered by each other or by other witnesses. This will be conducted by the Student Conduct Board with such questions directed to the Chair, rather than to the witness directly. This method is used to preserve the educational tone of the hearing and to avoid creation of an adversarial environment. Questions of whether potential information will be received shall be resolved in the discretion of the Chair of the Student Conduct Board.
      5. The Student Conduct Administrator will present the information they received.
      6. Pertinent records, exhibits, and written statements may be accepted as information for consideration by a Student Conduct Board at the discretion of the Chair.
      7. All procedural questions are subject to the final decision of the Chair of the Student Conduct Board.
      8. After the portion of the Student Conduct Board hearing concludes in which all pertinent information has been received, the Student Conduct Board shall determine (by majority vote if the Student Conduct Board consists of more than one person) whether the accused student violated the section of this Student Conduct Code which the student is charged with violating.
      9. The Student Conduct Board's determination shall be made on the basis of whether it is more likely than not that the accused student violated this Student Conduct Code (preponderance of the evidence).
    7. There shall be a single verbatim record, such as a tape recording, of all Student Conduct Board hearings before a Student Conduct Board (not including deliberations). The record shall be the property of the District.
    8. No student may be found to have violated this Student Conduct Code simply because the student failed to appear before a Student Conduct Board. In all cases, the evidence and support of the charges shall be presented and considered.
    9. The Student Conduct Board may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the Complainant, Respondent (accused), and/or other witness during the hearing by providing separate facilities, by using a visual screen, and/or by permitting participation by telephone, videophone, closed circuit television, video conferencing, videotape, audio tape, written statement, or other means, where and as determined in the sole judgment of the college official responsible for administration of the Student Conduct Code.
  2. Sanctions
    1. The following sanctions may be imposed upon any student found to have violated the Student Conduct Code:
      1. Warning - a written notice to the student that the student is violating or has violated institutional rules or regulations.
      2. Proba​tion - a written reprimand for violation of specified rules or regulations. Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the student is found to violate any institutional rules or regulation(s) during the probationary period.
      3. Loss of Privileges - denial of specified privileges for a designated period of time.
      4. Restitution - compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.
      5. Discretionary Sanctions - work assignments, essays, service to the college, or other related discretionary assignments. (Such assignments must have the prior approval of the Student Conduct Administrator.)
      6. College Suspension - separation of the student from all the colleges in the District for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified. Suspension from one college means a suspension from all colleges in the District. 
      7. College Expulsion - permanent separation of the student from all the colleges in the District.
    2. More than one of the sanctions listed above may be imposed for any single violation.
    3. Disciplinary sanctions are part of a student’s educational record. Cases involving the imposition of sanctions other than suspension or expulsion shall be expunged from the student's confidential record seven (7) years after final disposition of the case. In situations involving both a Respondent student(s) (or group or organization) and a student(s) Complaint, the records of the process and of the sanctions imposed, if any, shall be considered to be the education records of both the Respondent (accused(s)) and the Complaint(s).
    4. The following sanctions may be imposed upon groups or organizations:

      1. Those sanctions listed above in Article IV 2. A. 1 through 4.
      2. Loss of selected rights and privileges for a specified period of time.
      3. Deactivation - loss of all privileges, including college recognition for a designated period of time.
    5. In each case in which a Student Conduct Board determines that a student and/or group or organization has violated the Student Conduct Code, the sanction(s) shall be determined and imposed by the Student Conduct Administrator. In cases in which persons other than, or in addition to, the Student Conduct Administrator have been authorized to serve as the Student Conduct Board, the recommendation of the Student Conduct Board shall be considered by the Student Conduct Administrator in determining and imposing sanctions. The Student Conduct Administrator is not limited to sanctions recommended by members of the Student Conduct Board. Following the Student Conduct Board hearing, the Student Conduct Board and the Student Conduct Administrator shall advise the accused student, group and/or organization (and a complaining student who believes they were the victim of another student's conduct) in writing of its determination and of the sanction(s) imposed, if any.
  3. Emergency Suspension
    If a student’s actions pose an immediate threat or danger to any member of the college community or the educational processes, a college official responsible for administering the Student Conduct Code may immediately suspend or alter the rights of a student pending the outcome of the investigation and the Student Conduct Board hearing. Scheduling the hearing shall not preclude resolution of the matter through mediation or any other dispute resolution process as long as such resolution occurs before the Student Conduct Board hearing commences. The decision will be based on whether the continued presence of the student on the college campus reasonably poses a threat to the physical or emotional condition and well-being of any individual, including the student, or for reasons relating to the safety and welfare of any college property, or any college function. When an emergency suspension is imposed, the Student Conduct Administrator will seek to resolve the complaint at the earliest possible date. This suspension is not a sanction but an effort to protect people and property and prevent disruption of college operations.

    In imposing an emergency suspension, the college official responsible for administration of the Student Conduct Code may direct that the student immediately leave the college premises and may further direct the student not to return until contacted by that official. An accused student shall be in violation of this policy regardless of whether the person who is the object of the threat observes or receives it, as long as a reasonable person would interpret the communication, conduct or gesture as a serious expression of intent to harm.

  4. Administrative Hold
    The Student Conduct Administrator may place a temporary administrative hold preventing an accused student’s registration, transcript release, or graduation if it is necessary to secure the student’s cooperation in the investigation or compliance with a direction. This hold is not a sanction but a necessary step to resolve the complaint promptly.

  5. Academic Consequences
    Violations of the student conduct code can have academic consequences if the violation also constitutes failure to meet standards of performance or professionalism set by the instructor or the program, or if it constitutes cheating, plagiarism, falsification of data, or other forms of academic dishonesty. The instructor may award a failing grade for the assignment or the course in such cases, and the program faculty may decide that the student is ineligible to continue in the program. Academic consequences are determined by the faculty and academic administration, and are not dependent on the decisions of the Student Conduct Board, the Appeals Board, or the Student Conduct Administrator.

  6. Appeals Regarding Student Code of Conduct

    1. A decision reached by the Student Conduct Board judicial body or a sanction imposed by the Student Conduct Administrator may be appealed by accused students or complainants to an Appellate Board within five (5) days of receipt of the decision. Such appeals shall be in writing and shall be delivered to the Student Conduct Administrator.
    2. Except as required to explain on the basis of new information, an appeal shall be limited to the review of the verbatim record of the Student Conduct Board hearing and supporting documents for one or more of the following purposes:
      1. To determine whether the Student Conduct Board hearing was conducted fairly in light of the charges and information presented, and in conformity with prescribed procedures giving the complainant a reasonable opportunity to prepare and present information that the Student Conduct Code was violated, and giving the accused student a reasonable opportunity to prepare and to present a response to those allegations. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.
      2. To consider new information, sufficient to alter a decision or other relevant facts not brought out in the original hearing, because such information and/or facts were not known to the person appealing at the time of the original Student Conduct Board hearing.
    3. If an appeal is upheld by the Appellate Board, the matter shall be returned to the original Student Conduct Board and Student Conduct Administrator for reopening of the Student Conduct Board hearing to allow reconsideration of the original determination and/or sanction(s). If an appeal is not upheld, the matter shall be considered final and binding upon all concerned.

Article V: Interpretation and Revision

Any question of interpretation regarding the Student Conduct Code shall be referred to the college official responsible for administration of the Student Conduct Code for final determination.

AMENDED through Direct Approval by the Chancellor, August 11, 2020
AMENDED through Direct Approval by the Executive Vice Chancellor and Provost, January 31, 2017
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.5.3
Student Records

1. Definitions

For the purposes of this policy, the Maricopa County Community College District has used the following definition of terms.

    A.    "College" includes all colleges, educational centers, skill centers and District office.

    B.    "Educational Records" are any record (in handwriting, print, tapes, film, or other media) maintained by the college or an agent of the college which is directly related to a student, except:

        i.    A personal record kept by a staff member, if it is kept in the personal possession of the individual who made the record, and information contained in the record has never been revealed or made available to any other person except the maker's temporary substitute

        ii.    An employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment

        iii.    Records maintained by the colleges security unit, if the record is maintained solely for law enforcement purposes, is revealed only to law enforcement agencies of the same jurisdiction and the security unit does not have access to education records maintained by the community college.

        iv.    Records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, if the records are used only for treatment of a student or made available only to those persons providing treatment.

        v.    Alumni records which contain information about a student after he or she is no longer an attendant of the community college and the records do not relate to the person as a student

2. Records Request

Official verification of educational records is issued by the Admissions and Records Office/Office of Student Enrollment Services.

3. Fees

If a copy(ies) of a portion or all of the records in a student’s file is requested, the custodian of the records may charge a fee for copies made. However, the willingness or ability to pay the fee will not effectively prevent students from exercising their right to inspect and review (under supervision of a college employee) their records. A fee will not be charged to search for or to retrieve records. Standard fees for printing and duplication services will apply.

4. Annual Notification ( SEE ALSO FERPA EXPLANATION )

Students will be notified of their rights annually by electronic mail in a FERPA Annual Notification. Students rights may also be provided via the following means: FERPA Annual Notification placement on the college website, publication in the college catalog and/or the student handbook:

Individuals requesting admission or enrollment at any of the Maricopa County Community Colleges are asked to provide certain contact information that is collected and used for the purpose of responding to the request. The information collected may include your name, address, telephone number or email address. Maricopa county community colleges and/or its agents, including attorneys and/or collection agencies, may use this information to contact you through various means, including phone calls, text messages, e-mail and postal mail. Communication may include, but is not limited to, information regarding account balances, programs and services that MCCCD offers.

5. Rights of Access to Educational Records

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (FERPA defines an “eligible student” as a student who has reached 18 years of age or is attending a postsecondary institution at any age). These rights include:

    A.   The right to inspect and review the student's education records within 45 days after the day the college receives a request for access.

        1.    Students should submit to the Admissions & Records Office/Enrollment Services written requests that identify the record(s) they wish to inspect. The form to do so may be found here . The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

        2.    There may be occasions when a record may not be copied, especially if doing so may compromise another student or faculty member's privacy. The college or District may deny access to the following records:

            a.    Parents' financial statements;

            b.    Letters of recommendation, if the student has waived his or her right of access;

            c.    Records filed before January 1, 1975; or

            d.    Records not included in the FERPA definition of educational records.

        3.    The Maricopa County Community College District and its associated colleges reserve the right to deny copies of records, including transcripts, in any of the following situations:

            a.    The student has an unpaid financial obligation to the college or District;

            b.    There is an unresolved disciplinary action against the student; or

            c.    The educational record requested is an exam or set of standardized test questions.

    B.    The right to request the amendment of the student's education records that the student believes is inaccurate, or misleading.

        1.    Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. A proper request to correct a student education record must:

            a.    Be written to the College Registrar;

            b.    Clearly identify the part of the record they want to be changed; and

            c.    Specify why the record is inaccurate or misleading.

        3.    Any written request which does not include the required information will not be considered. The requestor will be notified in writing that their request was not properly submitted and they will receive directions on how to resubmit it.

        4.    If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. The FERPA Appeal Process is also outlined in the student handbook and in Appendix S-17 of the MCCCD Administrative Regulations.

    C.    The right to provide written consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

        1.    With the exception of directory information and the various FERPA authorized disclosures without consent, the Maricopa County Community College District or its associated colleges must receive written consent from students before disclosing any personally identifiable information from educational records. The FERPA release of information consent may be found here .

CONDITIONS OF DISCLOSURE WITHOUT CONSENT

FERPA permits the disclosure of personally identifiable information (PII) from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA Regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student:

1.    To other school officials, including instructions, administrators, supervisors, Governing Board members, academic or support staff, law enforcement and health staff, within the MCCCD whom the college or District has determined to have legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities. This includes contractors, attorneys, auditors, collection agents, consultants, volunteers, or other parties to whom the college has outsourced institutional services or functions, provided that the conditions listed in

§99.31(A)(1)(I)(B)(1) – (A)(1)(I)(B)(2) are met. (§99.31(A) (1))

2.    To officials of another school where the student seeks to or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(A) (2))

3.    To authorized representatives of the US Comptroller General, the US Attorney General, and the US Secretary of Education, or State and Local Educational Authorities, such as a state postsecondary authority that is responsible for supervising the college’s state supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal-or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement, or compliance activity on their behalf (§§99.31(A) (3) AND 99.35)

4.    In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(A) (4))

5.    To organizations conducting studies for, or on behalf of, the college, in order to: (A) Develop, Validate, or Administer Predictive Tests; (B) Administer student aid programs; or (C) Improve instruction (§99.31(A) (6))

6.    To accrediting organizations to carry out their accrediting functions. (§99.31(A) (7))

7.    To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(A) (8))

8.    To comply with a judicial order or lawfully issued subpoena.(§99.31(A) (9))

9.    To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(A) (10))

10.    Information the college has designated as “Directory Information” under §99.37. (§99.31(A) (11))

11.    To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(A) (13))

12.    To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the college’s rules or polices with respect to the allegation made against him or her.(§99.31(A) (14))

13.    To parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(A) (15))

Students who believe that MCCCD or an agent of the college has disclosed information contrary to the provisions outlined in this section may submit a grievance via the non-instructional complaint resolution process. The process is posted at: S-8 Non-Instructional Complaint Resolution

 

D.    The right to file a complaint with the US Department to Education concerning alleged failures by the college to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

US Department of Education

400 Maryland Avenue SW

Washington, DC 20202-5920

E.    2012 FERPA Amendment: As of January 3, 2012, The U.S. Department Of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records—including social security number, grades, or other private information—may be accessed without student consent. for more information on this amendment, please see: FERPA

F.    Student Directory Information

    1.    A Maricopa County Community College may release directory information about any student who has not specifically requested the withholding of such information. Students who do not want directory information released may so indicate during the admissions process or notify the Admission & Records Office/Enrollment Services.

        A.    Students should consider very carefully the consequences of a decision to withhold directory information. A privacy block will call for the college or District to not release this directory information. Therefore, any future requests for such information from non-institutional persons or organizations will be refused.

    2.    Students may request their college to withhold the sharing of directory information by filing out a request to withhold directory information form and submitting that form to the college Admission & Records Office/Enrollment Services.

    3.    Directory information is considered public information. At any Maricopa County Community College, directory information is defined as a student's:

        A.    Name

        B.    Address

        C.    Phone Number

        D.    MCCCD Email Address

        E.    Photograph/Electronic Image

        F.    Place of Birth

        G.    Major Field of Study

        H.    Current Enrollment Status

        I.    Participation in Officially Recognized Activities

        J.    Dates of Attendance

        K.    Degrees Awarded

        L.    Awards and Academic Honors Received/Dean’s List Selection

        M.    Previous Institutions Attended

        N.    Program and promotional materials on participants in various sports and similar public activities, including weight and height of athletic team members.

        G.    Disclosure to Parents

        In accordance with federal law, college officials may disclose educational records to parents of a student who have established the student's status as a dependent according to the Internal Revenue Code of 1986, section 152, without the written consent of the student.

RELEASE OF DIRECTORY (PUBLIC) INFORMATION

At its discretion, the college or District may provide directory information in accordance with the provisions of FERPA. Types of information considered as directory information are listed below. Additional information may be found at: DISTRICT.MARICOPA.EDU under Consumer Information.

DIRECTORY (PUBLIC) INFORMATION AT MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT AND ITS

ASSOCIATED COLLEGES

Name

Address

Phone Number

MCCCD Email Address

Photographs

Electronic Images

Date and Place of Birth

Major Fields of Study

Current Enrollment Status

Participation in Officially Recognized Activities

Dates of Attendance

Degrees

Awards and Academic Honors Received

Dean's List Selection

Previous Institutions Attended

Program and promotional materials on participants in various sports and similar public activities, including weights and heights of athletic team members Directory information is considered public information.

PRIVACY OF DIRECTORY (PUBLIC) INFORMATION

 

BLOCKING THE RELEASE OF DIRECTORY (PUBLIC) INFORMATION

 

By default, a college or District may release a student's directory information. Students may prohibit (or block) the public disclosure of directory information by completing a

PRIVACY BLOCK form.

Students should consider very carefully the consequences of a decision to withhold directory information. A privacy block will call for the college or District to not release this directory information. Therefore, any future requests for such information from non-institutional persons or organizations will be refused.

Although the college or District will honor a student's request to withhold directory information, it cannot assume responsibility to contact the student for subsequent permission to release this information. Regardless of the effect upon the student, the college or District assumes no liability as a result of honoring a student's instructions to withhold such information.

 

ADDITIONAL INFORMATION :

•    If a student blocks directory information, it still may be inspected by those MCCCD officials authorized by law to inspect education records without consent.

•    If a student chooses to block directory information, it cannot be released to friends, family, prospective employers, the news media, advisors, student activities, and honors societies.

•    Some reasons for considering a privacy block on directory information include harassment or the advice of a legal or medical professional.

•    If a student wishes to keep public data private but release information so it can be published in commencement programs and honors lists, contact the office of admissions & records/enrollment services at the appropriate college(s).

If a student wishes to remove the privacy block, he or she must rescind the previous block. The college and District cannot assume responsibility to contact students for subsequent permission to release this information. It is the sole responsibility of the student to initiate the release of blocked information.

USING SOCIAL SECURITY NUMBERS

Due to identity theft concerns and privacy issues, students will no longer be asked to provide a social security number as a personal identifier. Instead, students will be assigned a student id number upon enrollment that can be used to access educationrecords, as needed.

AMENDED through the Administrative Regulation Process, June 4, 2019

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.5.4
Student Employment

  1. District Student Employees 
    1. Introduction
      Students may be employed by the college as student help. District regulations require that students be hired in essential jobs and that they be properly trained and supervised.
    2. Philosophy and Workload for Student Employees
      1. It shall be the philosophy of Maricopa Community College District that a student may work to augment college and living expenses, however, the scholastic endeavor should be foremost. Sufficient time should be allotted for classroom attendance, homework, out-of-class study and participation in activities.
      2. A workload of twenty (20) hours per week should be established as the maximum number of hours a student employee may work on campus. All student employees shall be enrolled in a minimum of three (3) semester credit hours. Any combination of day and evening hours would meet this requirement. Any student employee having special reasons to work over 20 hours per week or having dropped below three (3) credit hours should request his/her immediate supervisor to obtain approval from the College president or his/her designee.
      3. During the summer sessions, students may be eligible for employment if they were enrolled for a minimum of three (3) semester credit hours at the end of the spring semester, or if they have been accepted for admission for the fall semester. Exceptions to the three (3) semester credit hours may be made by the president, or his/her designee. Summer shall be designated as the time from the official end of the spring semester to the beginning of classes for the fall semester.
    3. Student Employee Benefits
      As student employees, there are no entitlements to employee benefits; i.e., vacation, retirement, sick leave, health and life, or disability insurance. Students will, however, be covered under Worker's Compensation Insurance.
    4. Student Employment Records
      Student employee records will be maintained at the Financial Aid office, the office of the fiscal agent or the Career/Placement Office and will be reviewed periodically by the vice president of students affairs.
    5. Student Compensation
      The hourly rate of pay for student employees shall coincide with the policies of the District Salary Schedule.
    6. Employee Contracts and Forms (See Appendix FM-3)
    7. Student Employee Grievance Procedure
      Part-time student employees working for one of the Maricopa Community Colleges may wish to file a grievance relating to certain working conditions or violation of student employment regulation. Please refer to the Non-Instructional Complaint Resolution Process (AR 2.3.12)
  2. Student Security Guards
    1. Introduction and Philosophy
      Students may be employed by the college as student help. If student guards do not come from the ranks of Administration of Justice classes, they must undergo appropriate training to qualify them as student guards. This training program is outlined in the regulation.
    2. Workload of Student Security Guards
      1. Student security guards shall be enrolled for a minimum of three (3) semester hours.
      2. Student security guards shall be limited to 20 hours per week when the workweek starts at 7:00 a.m. on Monday and concludes at 11:00 p.m. on Friday. Additional hours may be worked if guards are assigned special duty at games or activities held on campus during the weekend, or if guards are assigned a shift on Saturday and Sunday, between 7:00 a.m. and 11:00 p.m.
    3. Students not in Administration of Justice Program
      1. Use of student other than those in Administration of Justice Program:
        1. Selection of the student must be personally approved by the vice president of students affairs and chief of security.
        2. Selection of a student should not extend beyond one semester without the approval of the vice president of students affairs.
        3. Selected student must undergo a special training program directed by the chief of security and approved by the vice president of students affairs.
      2. Recommended program for students other than those in Administration of Justice programs: Students employed by campus security who are not majors in the Administration of Justice program should be given at least twenty (20) hours of training with pay before being allowed to function independently as a campus security guard. This training should include, but not be limited to instruction in:
        1. Wearing of the uniform, general appearance, and demeanor
        2. The use of the various security report forms and how to properly complete them to provide requested information; General report writing methods
        3. Public relations methods used on the campus
        4. Crime prevention methods used on the campus; Patrol methods used in buildings and grounds.
        5. Basic techniques for interviewing students, faculty and visitors relative to the incidents
        6. Laws and regulations governing the actions of campus security personnel concerning rendering of assistance to students, faculty and visitors on the campus
        7. Basic first aid
    4. Student Security Guards Employee Benefits
      As student employees there are not entitlements to employee benefits; i.e., vacation retirement, sick leave, health and life, or disability insurance. Students will, however, be covered under Worker's Compensation Insurance.
    5. Student Employment Records
      The student security guard's employment records will be maintained at the office of the chief of security and reviewed periodically by the vice president of students affairs.

AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.5.5
Student Governance

Student governing bodies derive their authority from the Maricopa County Community College District Governing Board that exists in accordance with Arizona Revised Statutes. The administration of the District is vested in the Chancellor who delegates responsibility for each college to the college president who serves in a management and policy implementation capacity having the ultimate responsibility for all activities of the college. The president shall designate the administrator(s) (i.e., directors of student leadership) at each college who will be charged with the responsibility for working with the college student governing body(ies) in the development of college student activities and programs.

A representative form of student governance may exist at each college/center as well as district wide to provide an effective means of communication among students, faculty, staff and administration and to provide student input in college and District matters. Eligibility requirements are to be met and spelled out in detail in each student governance constitution. These constitutions shall establish the minimum requirements for the elective/appointive officers. All student government constitutions shall be submitted to the Governing Board General Counsel to ensure compliance with federal and state laws, the Maricopa Community Colleges Governing Board Policies and the Chancellor's Administrative Regulations. Since Rio Salado Community College is a countywide non-campus college, the president shall ensure that opportunities exist for student involvement.

College student constitutions should be reviewed annually by student governance. The appropriate vice president or designee of each college shall be responsible for submitting any changes to the president of the college for transmittal to the Governing Board General Counsel.

  1. Officers/Members
    All reference in this document to positions will designate whether the position is an officer position or a member position.

    Each student governance constitution shall define which of its elected positions (maximum of 5) within its structure shall be designated as officers. The persons filling those positions shall be referred to, in this document, as officers. Persons filling all other positions, elected or appointed, shall be referred to as members (excluding non-voting committee members).

    All positions filled by election shall be considered as elected positions, even though the person filling the position may have been appointed to fill an unexpired term of another individual.

  2. Designation
    Colleges with two (2) student governments shall designate the governments as "day" or "evening." Colleges with one (1) government shall be considered day students, for the purposes of this document.
  3. Eligibility for Office
    All student governance constitutions shall prescribe that all persons elected or appointed as officers shall be enrolled in and maintain a minimum of six (6) credit hours for day student governments, three (3) credit hours for evening student governments. Officers shall have and maintain a minimum cumulative grade point average of 2.50 and be in good standing (not on probation) according to the written district policy. Convicted felons shall be ineligible for office (ARS § 13-904). The constitution may, however, set more rigid requirements, if so desired by college student governance.
  4. Tenure of Position
    Tenure in any student governance position shall be determined by the respective student governance constitutions. In no case shall any student be allowed to serve in any combination of officer/member positions beyond a total of ten (10) semesters. Tenure in any combination of officer positions shall be limited to four (4) semesters.
  5. Removal from Office
    Provisions shall be made in all student governance constitutions for removal for cause of individuals from elected or appointed student governance positions.
  6. Remuneration Limitations
    1. Student body officers may receive financial support and/or a letter grade in a leadership class during their terms of office as authorized in their respective student governance constitutions. Student body officers (maximum 5) may receive up to twenty (20) hours per week in financial support and/or up to six (6) credit hours in leadership classes per semester. Remuneration shall be for services rendered and not for merely holding the office.
    2. For qualifying students, Federal Work Study (FWS) funds may be used in accordance with Federal guidelines.
    3. The allowance for awarding honorariums or scholarships for executive student officers is a maximum of $200.00.
    4. Compensation may be received for both honorariums/scholarships and college employment in the same semester.
  7. Amending Student Constitutions
    College student constitutions should be reviewed annually by student governance. The appropriate vice president or designee of each college shall be responsible for submitting any constitutional changes to the President of the college for transmittal to the Governing Board General Counsel.
  8. Student Governance Advisors
    College organization advisors will be provided for in each student governance constitutions. Such advisors shall be full-time or part-time employees of the Maricopa Community Colleges.

    Recommendations for appointment of an advisor may be submitted to the appropriate vice president or college president. Recommendations for dismissal of an advisor with just cause may be submitted to the appropriate vice president or college president.

  9. Legal/Fiscal/Financial Matters
    Authority and responsibility beyond the scope specifically covered in student policies, or interpretation of such matters within laws, board policies, etc. shall rest with the offices of General Counsel and Chancellor, respectively.
  10. Final Authority
    ​In the event of a complete breakdown of the governance body, the college president will serve as the final authority.

Student Clubs and Organizations

In addition to student governing bodies, student clubs and organizations may be formed that fall under the operational direction of the Office of Student Life and Leadership and the administrative direction of the Vice President of Student Affairs at each college. Student clubs and organizations are generally interest-based in nature (such as for a particular program, discipline, or college activity) and are considered to be an important part of the total college experience. Each college shall outline the requirements necessary to establish the formation of an interest-based student club and organization (i.e., mission/purpose, size, structure, advisors). Club advisors shall be employees of the Maricopa County Community College District.

In most instances, student clubs and organizations shall be open to all students who are enrolled in credit courses at a Maricopa Community College. Pursuant to ARS §15-1863, religious or political student organizations may determine that the organization’s internal affairs, selecting the organization’s leaders and members, defining the organization’s doctrines, and resolving the organization’s disputes are part of the organization’s religious or political mission and that only persons committed to that mission should conduct such activities. For religious and political organizations, state statute recognizes the role that viewpoint serves in the mission and purpose of the organization’s operations. Thus, such groups may elect to select members based upon organizational doctrine. The MCCCD may not deny recognition or any privilege or benefit to a religious or political student organization or group that exercises its rights pursuant to the statute.

Whereas ARS §15-1863 allows religious and political organizations to determine their internal affairs and the selection of their leaders and members, the MCCCD non-discrimination policy is applicable to all other aspects of these student clubs and organizations.

AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.5.6
Lost or Stolen Records

Administrative Regulation 2.5.6 Lost or Stolen Records has been repealed and is no longer effective.

Please refer to the following Administrative Regulations: 4.22 Statement on Privacy,  4.23 Written Information Security Program4.24 Information Security and Privacy Incident Response Plan

DIRECT APPROVAL by the Chancellor, November 12, 2014
AMENDED through the Administrative Regulation Process, May 20, 2014
AMENDED through the Administrative Regulation Process, March 25, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, March 4, 2011
AMENDED through the Administrative Regulation approval process, February 23, 2010
ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.6 Hazing Prevention Regulation

The Maricopa County Community College District (MCCCD) strives to exceed the changing expectations of our many communities for effective, innovative, student-centered, flexible and lifelong educational opportunities. Our employees are committed to respecting diversity, continuous quality improvement and the efficient use of resources. We are a learning organization guided by our shared values of: education, students, employees, excellence, diversity, honesty and integrity, freedom, fairness, responsibility and public trust.

Central to the vitality and dignity of our community of learners is an environment that produces broadly educated responsible citizens, who are prepared to serve and lead in a free society. Academic instruction, co-curricular activities and community involvement come together to meet this goal. All members of the MCCCD community, through the best of their abilities, must be provided the opportunity to contribute in a safe, orderly, civil and positive learning environment. One factor that inhibits the achievement of the above stated purpose is the practice of hazing.

  1. Hazing by any student, employee or other person affiliated with MCCCD is prohibited.
  2. "Hazing" is defined as any intentional, knowing or reckless act committed by a student or other person in any MCCCD college or affiliated educational setting, whether individually or in concert with other persons, against another student, and in which both of the following apply:
    1. The act was committed in connection with an initiation into, an affiliation with or the maintenance of membership in any club/organization that is affiliated with MCCCD; and
    2. The act contributes to a substantial risk of potential physical injury, mental harm or personal degradation, or causes physical injury, mental harm or personal degradation.
  3. Any solicitation to engage in hazing is prohibited.
  4. Aiding and abetting another person who is engaged in hazing is prohibited.
  5. Victim consent is not a defense for violation of the Maricopa Community Colleges Hazing Prevention Regulation.
  6. All students, faculty and staff must take reasonable measures within the scope of their individual authority to prevent violations of the MCCCD Hazing Prevention Regulation.
  7. Hazing activities and situations include, but are not limited to, the following:
    1. Pre-pledging, illegal pledging or underground activities.
    2. Acts of metal and physical abuse, including, but not limited to: paddling, slapping, kicking, pushing, yelling, biting, duck-walking, line-ups, tuck-ins, belittling, excessive exercise, beating or physical abuse of any kind, and the potentially forced consumption of any food or beverage that contributes to or causes physical injury, mental harm or personal degradation.
    3. Sleep deprivation (activities that deprive prospective and/or current students and/or members of the opportunity of a minimum of six hours sufficient sleep each day).
    4. Encouraging or forcing use of alcohol or drugs.
    5. Any type of student club/organization scavenger hunt, quest, road trip or other activity that would physically or psychologically endanger prospective and/or current students and/or members or others.
    6. Stroking or physically touching in an indecent or inappropriate manner. See Sexual Harassment Policy 5.1.8
    7. Student club/organization activities that subject prospective and/or current students and/or members or others to public nuisance or spectacle.
    8. Aiding or abetting theft, fraud, embezzlement of funds, destruction of public, personal or private property, or academic misconduct.
    9. Being required to wear odd or look-alike apparel that contributes to or causes physical injury, mental harm or personal degradation.
    10. Personal services that contribute to or cause physical injury, mental harm or personal degradation.
  8. Alleged violations of this regulation by students or student organizations can be reported to the vice president of student affairs' office for investigation by any member of the college community. The vice president of student affairs' office will investigate the complaint in accordance with the student disciplinary code, all other college and MCCCD policies, and local and state laws.
     
    Alleged violations of the MCCCD hazing prevention regulation or interference with an investigation under this regulation by students or student organizations are subject to sanctions under the student disciplinary code.
     
    The student disciplinary code shall govern all proceedings involving such a complaint. Decisions arrived at as outcomes of the proceedings shall be final, pending the normal appeal process.
  9. Alleged violations of the MCCCD hazing prevention regulation by any faculty or staff member can be reported to the vice president of student affairs' office for investigation by any member of the college community. The vice president of student affairs' office will investigate the complaint in accordance with college and MCCCD policies, and local and state laws.
     
    Any MCCCD faculty or staff member who knowingly permitted, authorized or condoned the alleged hazing activity is subject to disciplinary action in accordance with college and MCCCD policies, and local and state laws.
  10. If the vice president of student affairs' office receives a report or complaint of an alleged hazing activity involving physical injury, threats of physical injury, intimidation, harassment or property damage, or any other conduct that appears to violate Arizona state law, the college will report such conduct to the appropriate college safety office. The said college safety office will investigate, respond to and report on the alleged hazing activity in accordance with all college, district, local, state and federal guidelines, policies and laws.
  11. Should the proceedings outlined above substantiate an occurrence of hazing activity-where students or student organizations knowingly permitted, authorized or condoned the hazing activity-the college can recommend the following sanctions against student clubs/organizations:
    1. CENSURE: Censure can include the required completion of a program designed with the intent of eliminating the hazing activity. The programs will be devised with the cooperation of all involved parties and monitored by the vice president of student affairs' office.
    2. PROBATION: The student club(s)/organization(s) will be placed on probation for a specified period of time. Conditions of probation will be determined by the vice president of student affairs' office and outlined in writing to the student club(s)/organization(s). The probationary term will be monitored by the vice president of student affairs.
    3. SUSPENSION: The student club(s)/organization(s) will be suspended. The terms of the suspension can be defined in the sanction, including criteria the student club(s)/organization(s) must meet within a specified time to be considered for admission or renewal of college recognition status.
    4. REVOCATION: The student club(s)/organization(s) will have its status revoked, with the loss of all college associations, recognitions and privileges. The national or international office of an organization, if so affiliated, will be requested to revoke the charter of an organization.
  12. The MCCCD hazing prevention regulation is not intended to prohibit or sanction the following conduct:
    1. Customary athletic events, contests or competitions that are sponsored by the college or MCCCD.
    2. Any activity or conduct that furthers the goals of a legitimate educational curriculum, a legitimate co-curricular experience or a legitimate military training program.
  13. For the purposes of the MCCCD hazing prevention regulation:
    "Organization" is defined as an athletic team, association, order, society, corps, cooperative, club or other similar group that is affiliated with MCCCD, whose membership consists primarily of students enrolled at MCCCD and that may also be classroom-related or co-curricular in nature.

ADOPTED through the Administrative Regulation approval process, June 24, 2002

2.7 Sign Language Interpreter

  1. The coordinator of disability services at each college will designate a qualified individual to serve as interpreter coordinator.
  2. Any student who is deaf or hard of hearing may request an accommodation by contacting the designated disability services offices at his/her college.

    The interpreter coordinator and student will engage in an interactive process to determine a reasonable accommodation. Within a reasonable time following a request for services, the interpreter coordinator will obtain interpreting services through proper procurement procedures or will obtain an alternate accommodation that allows the student to participate in classes (i.e., real time captioning, c-print, or note taking).

  3. When the college has provided interpreting services or another reasonable accommodation and a student cannot attend a class, he/she must attempt in good faith to notify the interpreter coordinator at least twenty-four hours prior to the class. If a student misses three consecutive classes without notifying the interpreter coordinator, the college will cancel his/her services. Upon notifying the interpreter coordinator of the reason for the failure to notify and that he/she desires to return to class, the college will make a good faith effort to reinstate the student's services within a reasonable period of time.
  4. The interpreter coordinator will inform each interpreter of his/her duty to notify the coordinator at least twenty-four hours before missing an assigned class. This will allow the interpreter coordinator time to locate a substitute interpreter.
  5. At least once each semester the interpreter coordinator will ask each student to evaluate his/her assigned interpreter. At the beginning of each semester the interpreter coordinator will also provide each student with a complaint form to complete in the event the student is dissatisfied with the services provided.
  6. Once each year a certified interpreter will assess non-certified interpreters' skills in a classroom setting. The assessment will include each interpreter's ability to sign the vocabulary of the class subject matter.

ADOPTED through the Administrative Regulation approval process, April 14, 2003

2.8 Students with Disabilities

2.8.1
Eligibility for Accommodations & Required Disability Documentation

This policy is intended to specify the disability documentation required that will qualify Maricopa County Community College District (MCCCD) students for reasonable and appropriate academic adjustments through each college’s Disability Resources and Services (DRS) office.

Only accommodations granted by the respective college DRS office and communicated to faculty through a Faculty Notification Letter (FNL) will be recognized by the District as approved accommodations for students with disabilities.

Faculty are not required to provide reasonable accommodations/academic adjustments to students with disabilities unless the student has registered with DRS and engages in the interactive process.

 I.  General Eligibility Requirements

  1. To receive services from the DRS, a student must be admitted and enrolled as an MCCCD student.
     
  2. The student must provide the DRS office with documentation of a qualifying disability that verifies the nature and extent of the disability prior to receiving any accommodation or academic adjustment.
     
    1. If a student does not have documentation, they are still required to follow the application and intake process, which includes meeting with a DRS representative and participating in the interactive process.
       
    2. Provisional accommodations may be granted to a student by DRS to assist students while they collect appropriate documentation to support their eligibility for accommodations/academic adjustments. Such provisional accommodations must not exceed thirty (30) days, unless such extensions are granted due to extenuating circumstances. In these cases, an additional thirty (30) days of provisional accommodations may be granted. Any extension beyond the additional thirty (30) days must be reviewed by the District ADA/504 Coordinator. Such extension must be based on extenuating circumstances beyond the control of the requesting student, and is not guaranteed.

II.  Who is Eligible for Services

  1. To be eligible for DRS support services, a student must have a disability as defined by federal law (Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA).
     
  2. An individual with a disability is a person who has a physical or mental impairment which substantially limits one or more major life activities. These persons are protected by Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. Individuals with a record of such an impairment and individuals who are regarded as having such an impairment are also protected by these federal laws.
     
  3. The definition of “disability” in Section 504 and the ADA should be interpreted to allow for broad coverage.

 III.  Definitions

  1. Academic Adjustment means: a modification of a non-essential academic requirement, an examination, or an institutional rule that is necessary to provide access to the academic and educational environment. Academic adjustments may include changes in the length of time permitted for completion of degree requirements, substitution of specific courses required for the completion of degree requirements, and adaption of the manner in which specific courses are conducted. Academic adjustments may not substantially or materially alter the course modality, curriculum, competencies or degree requirements.
     
  2. Accommodation means: an alteration of environment, curriculum format, or equipment that allows a student with a disability to gain access to content and/or complete assigned tasks. Accommodations allow students with disabilities to pursue a regular course of study. Since accommodations do not alter what is being taught, instructors should be able to implement the same grading scale for students with disabilities as they do for students without disabilities.

    Examples of accommodations include, but are not limited to, sign language interpreters for students who are hearing impaired, computer text-to-speech, computer-based systems for students with visual impairments or dyslexia; extended time for students with fine motor limitations, visual impairments, or learning disabilities, and large-print books and worksheets for students with visual impairments.
     
  3. Current Documentation means: documentation of a diagnosed physical or mental impairment that is dated within 5-7 years. Adult norms must be used for all testing provided as documentation.
     
  4. Major Life Activities include, but are not limited to: functions such as caring for one’s self, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working. Major life activities also include major bodily functions such as functions of the immune system, normal cell growth, and digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive function.
     
  5. Mental Impairment means: any mental or psychological disorder, including but not limited to, intellectual disabilities (intellectual developmental disorder), organic brain syndrome, emotional or mental illness, specific learning disabilities, post-traumatic stress disorder, depression and bipolar disorder. The phrase substantially limits must be interpreted without regard to the ameliorative effects of mitigating measures, other than ordinary eyeglasses or contact lenses. Mitigating measures are things like medications, prosthetic devices, assistive devices, or learned behavioral or adaptive neurological modifications that an individual may use to eliminate or reduce the effects of an impairment. These measures cannot be considered when determining whether a person has a substantially limiting impairment. An impairment that is episodic or in remission is a disability if, when in an active phase, it would substantially limit a major life activity. For example, a student with bipolar disorder would be covered if, during manic or depressive episodes, the student is substantially limited in a major life activity (e.g., thinking, concentrating, neurological function, or brain function).
     
  6. Physical Impairment means: a physiological disorder or condition, a cosmetic disfigurement, or an anatomical loss, that affects one or more of the following body systems: neurological; musculoskeletal; special sense organs (which would include speech organs that are not respiratory such as vocal cords, soft palate, tongue, etc.); respiratory, including speech organs; cardiovascular; reproductive; digestive; genitourinary; hemic and lymphatic; skin; and endocrine. Examples include, but are not limited to, orthopedic, visual, speech, and hearing impairments, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, Diabetes, HIV (symptomatic or asymptomatic), tuberculosis, drug addiction, and alcoholism.

IV.  Procedures

  1. General Procedures
    1. The DRS office alone is responsible for evaluating documentation and determining eligibility and reasonable academic adjustments/accommodations.
       
    2. Any instructor, academic staff member, or support staff (i.e., admissions of financial aid employees) who receives a request from a student for accommodations/academic adjustments due to a disability must refer the student to the college’s DRS office.
       
    3. All requests for academic adjustments/accommodations shall be considered on an individual, case-by-case basis and all reasonable and appropriate requests for academic adjustments/accommodations from eligible students shall be considered by DRS. DRS may exercise its right to require additional documentation in support of a request for academic adjustment/accommodation.
       
    4. Academic adjustments/accommodations are determined by the DRS Office through an interactive exchange (the interactive process) with the eligible student. The interactive  exchange may continue during the course of the year and may involve faculty members’ input regarding the terms and conditions of the course or program of study. Accommodations/  academic adjustments in the classroom environment shall require participation of course faculty.
       
    5. MCCCD is not required to provide “best” or “most desired” accommodations, but rather a reasonable accommodation sufficient to provide the eligible student equal access to the educational environment/activities. 
       
  2. Material Alteration of class or certification requirement
     
    1. If a faculty member believes the DRS approved academic adjustment/ accommodation would alter an essential academic course competencies, curriculum, or a licensing requirement, the instructor shall meet with the DRS office as part of the interactive process. Since the faculty member will have been part of the discussion regarding requested accommodations/academic adjustments involving a course or course curriculum, issues of material alteration should have already been addressed . In the event such was not addressed, a conversation with DRS should take place within five (5) days of the faculty member’s receipt of the Faculty Notification Letter outlining the approved academic adjustment/accommodation. The Parties will attempt to resolve the concern.
       
    2. If the faculty member’s concerns are not resolved after the meeting with the DRS Manager, the faculty member and the DRS Manager will meet with the Chief Academic Officer, or designee, and the District ADA/504 Coordinator to resolve the concern. This meeting should take place within three (3) days of the meeting between the DRS Manager and the faculty member. The Chief Academic Officer’s decision is final.
       
    3. Any change in the DRS Office’s initial recommendation resulting from the meeting with the Chief Academic Officer will be communicated to the student by the DRS Office and the interactive process will continue in an effort to provide reasonable and appropriate academic adjustments/accommodations.

V.  Rights and Responsibilities

  1. Students served by Disability Resources and Services have the right:
    1. to an equal opportunity to access course information and materials
       
    2. to an equal opportunity to participate in and benefit from the college community
       
    3. to choose whether or not to disclose the nature of their disability to their professor(s). The information the student provides to DRS is protected by FERPA.
       
    4. to file a grievance if the student believes they have been discriminated against.
       
  2.  Students served by Disability Resources and Services Responsibilities:
    1. Self-identify to DRS as having a disability and provide accurate, recent, and  timely documentation.
       
    2. Check MCCCD email and/or DRS Connect portal for updates and announcements.
       
    3. Request accommodations each semester in a timely manner and understand that a late request does not constitute retroactive adjustments.
       
    4. Notify DRS if classes are dropped or added.
       
    5. Ensure that instructors have received the Faculty Notification Letter once it has been issued through DRS Connect.
       
    6. Communicate directly with DRS regarding exam accommodations, such as taking exams in the testing center, and stay in communication about the time and place for such exams.
       
    7. Contact DRS in a timely manner if having any difficulty securing or arranging  accommodations.
       
    8. Promptly return any borrowed or assigned equipment (as an accommodation) to DRS when it is no longer needed.
       
    9. If approved for note taking or audio recording services, understand that these services are for personal use only and may not be shared. In addition, the student must understand that you must be present in class to receive these  services.
       
    10. Understand that requesting accommodations does not mean that the student’s request will be approved.
       
    11. Meet the same standards—academic, technical, performance, and  behavioral—expected of all Maricopa County Community College students.
       
    12. Accommodations may be granted on a provisional basis (30 days). This may be based on the need for additional documentation. In these cases, the student will need to update their documentation to receive accommodations beyond the 30 days. The student must understand that approval will be based on a review of the new documentation and there is no guarantee that the provisional (or any) accommodations will be approved.
       
    13. Understand that faculty are not required to provide any accommodation that fundamentally alters the nature of their course or lowers the academic standards.

VI.  Grievance Procedure

  1. If a student is not satisfied with either the academic adjustments/ accommodations granted by the DRS office or the denial of academic adjustments/accommodations, the student may file a complaint under the Discrimination Complaint Procedures for Students
     
  2. The determination generated from the Discrimination Complaint Procedure is final.

VII.  General Disability Documentation Guidelines

Physical Disabilities

Maricopa County Community College District, Disability Resources and Services will accept current diagnoses of physical disabilities that are based on appropriate diagnostic evaluations administered by trained and qualified (i.e., certified and/or licensed) professionals (e.g., medical doctors, ophthalmologists, psychologists, neuropsychologists, audiologists).

Learning Disabilities

Maricopa County Community College District, Disability Resources and Services will accept diagnoses of specific learning disabilities that are based on comprehensive, age-appropriate, psychoeducational evaluations that demonstrate current functional limitations of the disability.

The assessment must be administered by a trained and qualified (i.e., certified and/or licensed) professional (e.g., psychologist, school psychologist, neuropsychologist, educational diagnostician) who has had direct experience with adolescents and adults with learning disabilities, including all battery scores in addition to evaluative notes.

 Attention Deficit Hyperactivity Disorder (ADHD)/Attention Deficit Disorder (ADD)

Maricopa County Community College District, Disability Resources and Services will accept current diagnoses of ADHD that are based on age-appropriate, diagnostic evaluations, administered by trained and qualified (i.e., certified or licensed) professionals (e.g., psychiatrists, psychologists, or neuropsychologists). Submitted documentation must demonstrate current functional limitations of the disability.

Psychiatric Disabilities

Maricopa County Community College District, Disability Resources and Services will accept current diagnoses of psychiatric disabilities that are based on comprehensive and appropriate diagnostic evaluations completed by trained and qualified (i.e., licensed or certified) professionals (e.g., psychologists, psychiatrists, neuropsychologists, school psychologists).

Submitted documentation must demonstrate current functional limitations of the disability.

VIII.  Additional Documentation Guidelines and Resources

The Maricopa County Community College District, Disability Resources and Services can provide a “Disability Verification Form” that can be completed by a trained and qualified professional, or the professional may choose to submit a letter. The letter must be on letterhead, with date and signature (including license number, if applicable), and must include the following:

  1. a diagnostic statement identifying the disability (including the date of the diagnosis)
     
  2. current severity/impact of the disability (mild/moderate/severe)
     
  3. an assessment of major life activities that are impacted by the disability (e.g., learning, concentration, class attendance, social interactions, reading, walking, etc.) and
     
  4. specific recommendations for accommodations.  The DRS office alone is responsible for evaluating documentation and determining eligibility and reasonable academic adjustments/accommodations.

AMENDED through the Administrative Regulation Process, June 24, 2021
AMENDED through Direct Approval by the Chancellor, January 4, 2017 
AMENDED through Direct Approval by the Chancellor, April 1, 2013
AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process, February 24, 2004
ADOPTED through the Administrative Regulation approval process, April 14, 2003

2.8.2
Eligibility of Students Taking Reduced Course Loads

Although any student may register for fewer than twelve credit hours, a student with a disability may request a reduced academic load as a reasonable and appropriate accommodation. A college Disability Resource Services (DRS) professional may certify that a student who is afforded a reduced academic load as an accommodation for a disability shall nevertheless be deemed a full-time student. Such certification shall be solely to enable the student to seek eligibility for health insurance benefits and to seek eligibility to comply with mandates of the National Junior College Athletic Association. The college DRS professional will certify that a student may be deemed a full-time student as provided under this regulation only on a semester-by-semester basis.

The appropriate college offices will receive documentation of the DRS professional’s certification from the professional or the student. An incoming student may apply for such certification upon acceptance to the college. Requests for certification must be made prior to the beginning of each semester. Every attempt will be made to accommodate these requests.

The following criteria also apply:

  1. Students taking a reduced course load must register for at least 6 credit hours (based on DRS approval) during the regular fall and spring semesters. It is recommended that students register for at least three (3) credit hours during the summer to offset the impact of academic eligibility.
  2. Students taking a reduced course load must maintain satisfactory academic progress standards as defined by the College catalog.
  3. The reduced credit load may result in an adjusted financial aid package. There may be additional ramifications including, but not limited to, extra time to complete college, insurance coverage, Vocational Rehabilitation funding, etc.
  4. Eligibility for Federal Stafford Loans may be reduced according to the total number of credit hours taken in the full academic year. A student, taking a reduced course load, must be at least half time in a semester (6 credits) in order to receive a Stafford Loan.
  5. The amount of Federal Financial Aid (Title IV) awarded is based on the actual number of cerdit hours taken.
  6. Requirements for continuation of funding through Vocational Rehabilitation may differ. The student must contact his/her VR counselor to determine how a reduced course load will impact their funding.
  7. The National Junior College Athletic Association (NJCAA) has published standards in regard to the designation of Certified Disabled Student-Athlete in Article V Section J of the NJCAA bylaws. This procedure addresses the NJCAA criteria for reduced course loads.

Application Process

  1. Applications for reduced course loads must be submitted to the Disability & Services professional with supporting documentation. Requests must be made prior to the beginning of each semester.
  2. Supporting documentation must include a diagnostic evaluation from an appropriate professional. The documentation must meet the guidelines set forth by the Maricopa Community College District’s Documentation Policy in order to evaluate the current impact of the disability in regards to the request. Students are required to complete an application form for this status every semester, but do not need to re-submit their documentation. Continuation of this status is not automatic. Each case will be re-evaluated at the end of the semester to determine if this accommodation is still appropriate.
  3. Students requesting a reduced course load should consult with their academic advisor regarding the consequences of this status for making progress toward graduation requirements and eligibility for various academic distinctions and designations.
  4. Students registered in occupational and/or academic programs that have specific block formats will not be considered for reduced course loads.
  5. Students who are approved for a reduced course load will be required to sign the Reduced Course Load Approval Form (see Appendix S-10), which includes a statement acknowledging that he or she has reviewed the consequences that go with reduced load status and accepts them.
  6. When a reduced course load status is granted by the Disability Resources & Services professional, a copy of the Reduced Course Load Approval Form will be sent to the appropriate individuals.

AMENDED through the Administrative Regulation Process, March 13, 2012
AMENDED through the Administrative Regulation approval process on August 18, 2008
AMENDED through the Administrative Regulation approval process on November 16, 2007
ADOPTED through the Administrative Regulation approval process on April 26, 2006

2.8.3
Technology Accessibility

The Maricopa Community College District is committed to ensuring equal access to information, programs, services and activities through its technologies, Web pages, and resources both in the academic and work environments. This regulation establishes that Electronic and Information Technology (EIT) that are used to conduct the business of the Maricopa Community Colleges shall adhere to established accessibility standards and guidelines.

ADOPTED by Direct Chancellor Approval, April 1, 2015

2.9 Veterans Services

The Maricopa Community Colleges' veterans' services offices act as liaisons with the Department of Veterans Affairs (VA) and the state approving agency. Each program must be approved by the state approving agency. Students may be eligible to receive educational benefits if they are registered in courses that apply to the student's approved programs. Application forms, counseling, advisement, tutoring, and priority enrollment are available for students who are eligible for veteran's educational benefits. Students applying for veteran's educational benefits should allow eight to ten weeks before receiving benefits. The amount of benefits awarded is determined by the Department of Veterans Affairs, and is based on the number of credit hours or clock hours for which a student is enrolled and the length of the enrollment period for each course.

Prior to enrolling, eligible service members receiving tuition assistance must speak with an Education Services Officer (ESO) or counselor within their military service branch/ organization.

Veteran's benefits available:

  • Chapter 30 - Montgomery GI Bill®
  • Chapter 31 - Veteran Readiness and Employment (VR&E)
  • Chapter 32 - VEAP Program
  • Chapter 33 - Post 9/11 GI Bill® & Transfer of Eligibility to Dependents (TOE)
  • Chapter 35 - Survivors and dependents of deceased/100% disabled veterans
  • Chapter 1606 - Montgomery GI Bill®, Selected Reserve
  • Chapter 1607 - REAP Reserve Educational Assistance Program

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.    

Covered individuals (as defined in 38 U.S.C. § 3679) utilizing Chapter 33 or Chapter 31 VA education benefits may attend or participate in a program of study during the period beginning on the date the individual provides the educational institution a Certificate of Eligibility (COE), a Statement of Benefits obtained from eBenefits, or a purchase order for Chapter 31, and ending on the earlier of the following dates:

  1. The date upon which payment from the VA is made to the institution;
  2. 90 days after the date the institution certified tuition and fees following the receipt of the Certificate of Eligibility.  

No penalty, including the assessment of late fees, and/or the denial of access to classes or other institutional facilities will be imposed on the individual due to the delayed disbursement funding from VA under Chapter 31 or 33.

It is the student's responsibility to notify the office that serves veterans at their campus regarding any change in enrollment, address, program of study, enrollment at another institution, or any other change that may impact their veteran's educational benefits.

Those students receiving benefits must follow the VA academic progress policy to continue to receive benefits.

Academic Progress Policy for Students Receiving Veteran's Educational Benefits

Department of Veterans Affairs regulations require that all persons using any type of veteran educational assistance program make satisfactory academic progress toward achievement of their educational objective (program of study). A student who does not meet the minimum standards of 2.0 upon completion of 12 or more credit hours will be placed on probation, at which point the student will have no more than two semesters in which to improve academic standing to acceptable. At this point, if satisfactory academic progress has not been demonstrated, veteran educational benefits will be terminated. Benefits may be resumed when the student raises the cumulative grade point average to the required minimum standards or demonstrates the ability to meet these standards through the approval of a written appeal. For appeal procedures, contact the office that serves veterans at your campus.

For additional details and information regarding veteran's educational benefits, contact the office that serves veterans at your campus.

Distance Learning:

The course content and competencies for distance learning classes are the same as courses offered in-person or in a hybrid format.  The courses offered in this format lead to completion of MCCCD degrees and/or certificates of completion.
Colleges use Learning Management Systems (LMS) like Canvas and RioLearn for online offerings.  These portals are used for both hybrid and online classes.  Students must use their Maricopa Enterprise ID and password to access the portal.  The link to the portal is provided on the college home page and on my.maricopa.edu, the district’s website for student access to Maricopa tools.  Maricopa-assigned student email addresses are used for communicating with students within the tools.  Students are also able to communicate with the instructor through the LMS, via Maricopa e-mail or by phone.
 

Externship Programs:

The Maricopa Community College’s official district course descriptions for credited experiential learning opportunities (Internships, Externships, Practicums, and Clinicals) state the amount of hours required in order for a student to receive college credit.  The descriptions also indicates if a maximum amount of credit is allowable for any given experiential learning opportunity.  Each course that includes an experiential learning opportunity is assigned a Maricopa instructor of record who is responsible for ensuring that the student completes the required hours and assignments in order to receive credit.  Additionally, the instructor works extensively with a site supervisor to ensure that the student is making satisfactory progress and meeting the time requirements. the experiential credit process for the student includes the specific course details and learning outcomes, how hours will be tracked, and what is required for grading and course completion.  The instructor submits the final grade for the experience.  Maricopa's experiential learning process is in compliance with CFR 38 21.4265

 A complete list of internship courses, along with course objectives, can be found on the Maricopa Community College’s District – Center for Curriculum and Transfer Articulation website, located at: https://asa.maricopa.edu/departments/center-for-curriculum-transfer-articulation.

Prior Credit Evaluation:

Department of Veterans Affairs requires that all persons using any type of Veteran’s educational assistance must have all prior education and training evaluated.  Students will be required to request transcripts from all prior institutions, including military training.  Without all prior institutions and military training, veteran educational assistance may not be certified.  Transcripts will be evaluated and credit will be granted, as appropriate.

AMENDED through Direct Approval by the Chancellor, April 14, 2021 
AMENDED through Direct Approval by the Chancellor, October 21, 2020 
AMENDED through Direct Approval by the Chancellor, March 6, 2019
AMENDED through Direct Approval by the Chancellor, September 17, 2018
AMENDED through Direct Approval by the Chancellor, April 17, 2018
AMENDED through the Administrative Regulation Process, May 16, 2016
AMENDED through the Administrative Regulation Process, April 23, 2015
AMENDED through the Administrative Regulation Process, March 13, 2012

2.10 Parking and Traffic Regulations

Traffic Control

The College Safety Department at each district/college facility shall be responsible for the safe and orderly movement of traffic, including pedestrian, bicycle and motorized and non-motorized vehicular.

  1. Introduction
    ​The operation and parking of a motorized or non-motorized vehicle on campus is a privilege granted by the District Governing Board and is revocable at any time. The Maricopa County Community College District assumes no responsibility for damage to any vehicle and/or for any loss to any vehicle while it is being operated or parked on college property.
    1. College Regulatory: The State of Arizona provides the Governing Board, the authority to adopt rules and regulations for the control of motorized or non-motorized vehicles on college property.
    2. Authority of Enforcement: The enforcement of all rules and regulations governing the operation of motorized or non-motorized vehicles shall be carried out by the College Safety Department under the direction of the Director of College Safety.
    3. On special occasions and in emergencies, parking limitations and restrictions may be imposed or removed as required. The College Safety Department reserves the right to impose any changes as warranted by a particular situation.
    4. Lack of familiarity with these rules and regulations does not constitute a defense for failure to comply. It is the responsibility of the operator and/or that person responsible for the vehicle to operate the vehicle safely in full compliance with these regulations. For college locations that require a parking permit, it shall be presumed that a permit holder has a complete understanding of these regulations.                                                                       
  2. Vehicle Registration
    A college employee or student who operates or parks a motorized vehicle on college property may be required to register the vehicle and secure and display on the vehicle a current college parking permit for a designated parking area. A college president may choose to issue parking permits to only certain classifications of drivers utilizing the campus.

    An out-of-state/out-of-county student or college employee who operates or parks a motor vehicle on college property must sign an affidavit at the time of registration specifying that the vehicle complies with ARS 49-542 relating to vehicle emission testing. Vehicles that do not comply with ARS 49-542 will not be granted a permit.

    The college may issue color-coded parking permits on the basis of classifications of the registrant. The color of the parking permit indicates the area in which the vehicle may be parked. The permit does not ensure the availability of a parking space, but grants the privilege of parking in a specified area when space is available. A college president may choose not to designate separate parking for employees and students. Students attending a college with unrestricted parking shall be so notified upon receipt of the parking permit.

    The college reserves the right to deny the issuance of a vehicle parking permit to any person who owes money to the college/district until the indebtedness is paid in full. Such person shall be denied the privilege of operating and parking his motor vehicle on college property. The action, however, does not relieve any person of any sanctions contained in this publication.

  3. Parking Regulations

    1. Parking may be restricted to vehicles displaying the appropriate permit, seven (7) days a week, twenty-four (24) hours per day.
    2. An area posted with short-term parking limits from ten to forty-five minutes may be used for the purpose of conducting short-term business in the facility it primarily services.
    3. Parking a vehicle in a designated parking space that displays a disabled parking sign, a painted disabled insignia or both, without a current disabled parking permit issued by the State of Arizona is prohibited. These areas are reserved twenty-four (24) hours daily.
    4. Red curbs are no-parking zones. Parking in Red zones, entrances to buildings, driveways, in front of garbage dumpsters, barricades, fire lanes and fire hydrants is prohibited.
    5. Driving into and parking in any area not designated for use or closed by the use of barricades, chains, or other vehicle control devices is prohibited.
    6. Parking a vehicle on or blocking pedestrian paths, sidewalks, crosswalks, striped safety zones, and on bicycle paths is prohibited.
    7. Parking a vehicle in such a manner as to impede or obstruct properly parked/moving vehicles is prohibited.
    8. Parking a bicycle or motorized cycle in areas other than those designated for such parking is prohibited.
    9. Where parking stall lines are marked, operators must park their vehicles within the stall lines. Parking outside such stall lines is prohibited. In diagonal spaces, vehicles must be parked facing the center line. No pulling through or backing into spaces is permitted.
    10. Temporary absence of a sign at the entrance of a parking area does not signal the removal of restrictions or reservations upon the area. If reservation hours are altered or restrictions are changed, notices will be posted and the change will be effective immediately.                                             
  4. Permits
    1. Multiple Vehicles: Employees or students who use more than one vehicle must obtain a permit for each vehicle, if permits are issued for the college/location that they are attending.
    2. Service Vehicles: College service vehicles are defined as those owned or recognized by the college and properly designated.
      1. Service vehicles are restricted to those parking stalls designated by signs. In an extenuating service situation or unavailability of a service parking area, service vehicles may park in any non-reserved parking stall or outside such space as not to obstruct pedestrian walkways or vehicular movement or cause unnecessary damage or destruction of college property (sidewalks, vegetation, etc.). Vendors that park in areas not designated for general parking are responsible for contacting college safety for prior written or verbal approval.
      2. It is prohibited for any college service vehicle to park in or block any disabled access or parking space at any time unless it is on a bona-fide emergency basis.                                                                                                                                                                                   
  5. Visitors
    Visitors must park their vehicles in a designated visitor parking area if such parking area is available. Vehicles that bear a valid college permit may not park in visitor parking areas. Employees attending other colleges or the district office for business purposes are not considered to be visitors.

    Visitors parking in authorized areas or in an unauthorized manner will be warned or cited regarding their violation. Continued violation may result in the vehicle being towed and impounded and a fee charged for the cost of impoundment and storage.

  6. Permit Display
    ​College parking permits, if issued, must be affixed to vehicles in the following manner:
    1. Regular Permits:
      1. On autos/trucks, all permanently affixed permits shall be placed on either the lower left front windshield (driver's side) or lower left back windshield (driver's side). On motorized cycles, the permit shall be affixed where it can be seen without difficulty on the front fender.
    2. Temporary Permits:
      1. Temporary permits shall be placed on the dashboard so they may be easily viewed from the outside.                                                                 
  7. Removal/Replacement/Exchange Permits
    1. A parking permit, if issued, must be replaced if the original becomes mutilated or obliterated.
    2. A parking permit is not transferable to another vehicle or another person.
    3. Parking permits must be removed from a motor vehicle under the following conditions:
      1. Change of ownership.
      2. Termination of association of the owner and college.
      3. Termination of the period for which permit is issued.
      4. Receipt of a parking permit superseding a prior one.
      5. Change of vehicle requiring a permit replacement.                                                                                                                                               
  8. Traffic Regulations
    1. Except for college service vehicles, driving motor vehicles, motorized cycles, and bicycles on pedestrian paths and sidewalks is prohibited.
    2. The maximum speed limit in all college parking lots is 15 mph.
    3. All accidents involving vehicles that occur on college property must be reported to the College Safety Department office.
    4. All state laws governing the movement and operation of motor vehicles are adopted by the Governing Board for control of vehicles on college property.                                                                                                                                                                                                                                        
  9. Bicycle Regulations
    1. Bicycle parking is restricted to the racks provided.
    2. A bicycle parked on a sidewalk or at an entrance to or in a building, or secured to a tree, light pole, sign post, or any other unauthorized area shall be subject to impoundment.
    3. Bicycles must comply with Arizona traffic laws and campus traffic regulations. Every bicycle used from dusk to dawn must be equipped with a white headlight and a rear reflector (ARS §28-817).​The college maintains the right to cut locks, chains, and/or cables for the purpose of impounding any bicycle parked or stored in violation of these regulations at the owner's expense.                                                                                              
  10. Other Non-Pedestrian Device Regulations
    Each college reserves the right to limit or prohibit the use of skateboards, skates, rollerblades, horses or other transportation devices.                                                           
  11. Sanctions
    Parking Fines (Parking fines are adopted as part of the Tuition and Fee Schedule and are incorporated here by reference. Fee amounts are subject to change upon adoption of the schedule for the new fiscal year.)                                                                                                                                                                                
    Role  
    Displaying an altered or substituted permit. $50.00
    Falsifying information on registration application. $50.00
    Parking in Fire Lane. $50.00
    Violating disabled parking stall or access. $50.00
    Failure to register a vehicle and display a parking permit. $30.00
    Parking in an unauthorized parking area $25.00
    Removing barricade or failure to obey vehicle control device $25.00
    Obstructing a properly parked/moving vehicle $15.00
    Parking beyond posted time limit $15.00
    Parking by a college employee or student in a visitor area $15.00
    Parking on or blocking a pedestrian path $15.00
    Parking outside stall lines. $15.00
    Pulling through or backing into an angled parking space $15.00
    Expired parking permit $15.00
    Improper display of permit (i.e., not affixed to window) $15.00
    All fines are doubled if not paid within 15 working days.
     
    1. Additional Sanctions: Employees and students violating traffic regulations are also subject to institutional discipline, vehicle towing and impoundment, withdrawal or suspension of parking privileges, encumbrances of records, or both, and oral or written reprimand. All fines are doubled if not paid within fifteen (15) working days
    2. Habitual or Aggravated Violations: Habitual or flagrant disregard of vehicle control regulations by students is grounds for suspension or expulsion from the institution. Habitual or flagrant continued disregard of parking regulations by a college employee may affect the individual's salary and continuation of employment (ARS §15-1449C). If a person fails to respond to a notice of violation of a parking and traffic regulation, a report may be sent to the appropriate Dean or Director for action. A report may also be sent to the Arizona department of revenue debt setoff program and the student or employee's Arizona tax refund may be garnished.                                                                                                                                                         
  12. Procedures for Hearings and Appeals
    ​When a notice of violation of the parking and traffic regulations is issued, the recipient shall either pay the penalty directly to the cashier's office, or file a written appeal with the college safety department.
    1. Payment: All monetary penalties shall be paid to the cashier in the college business office. Payment may be made by mail or in person. Mailing instructions and penalties are listed on the citation. No violation will be considered cleared until the correct amount has been paid. If a violator loses the copy of the citation, information concerning the citation must be obtained from the College Safety Department office.
    2. Unpaid Citations: A citation unpaid after fifteen (15) working days following the day the notice was issued shall be considered delinquent and doubled, unless a written appeal has been made to the college safety department office within this time period.

      The Maricopa County Community College District utilizes a registration hold system to enforce academic and fiscal responsibilities. A hold prevents a student with unpaid citations from registering for classes and from receiving copies of transcripts and records. This hold is released only upon payment of delinquent citations at the college business office. Delinquent citations held by a college employee may affect salary and continued employment (ARS §15-1449C). If a person fails to respond to a notice of violation of a parking and traffic regulation, a report may be sent to the appropriate Dean or Director for action.

      All citations issued to a vehicle will be charged against the student, employee, or the registered owner of the vehicle.

    3. Appeal: A person who receives a college parking or traffic violation notice may appeal the citation in the following manner:

      A party wishing to appeal a citation must do so within 15 working days from the date of the citation, or the citation fine will be doubled and all rights of appeal will be lost.

      Step 1: if the party wishes to appeal, the citation or a copy of the citation must be attached to the completed written appeal form. The parking and traffic appeals officer will review all appeals. Appeal forms are available at the college safety department. If the citation is appealed and the citation is upheld, payment must be received within twenty one (21) working days of the appeals letter notification date or doubling of the citation amount will occur.

      Step 2: if the party receives an unfavorable decision from the parking and traffic appeals officer and wishes to appeal further to the college appeals board, the written appeal, the appeals officer's decision, a paid receipt equal to the amount of the penalty, and all enclosures must be returned to the college safety department

      Step 3: appeals board. The above enclosures will be held for the next appeals board. The appeals board is composed of representatives of faculty, staff and students. The parking and traffic appeals officer will schedule a hearing with notice to the party to appear and be heard if he/she so chooses. At the hearing, the board may either approve, reverse or modify the decision of the parking and traffic appeals officer. If the party fails to appear for the hearing, the original decision will stand. A refund of the payment in accordance with the decision will be processed for the party by the college business office

    4. Judicial Review: Any person who has received an unfavorable administrative ruling from the appeals board has the right to have the ruling reviewed by the Maricopa County Superior Court in accordance with the provisions of Title 12, Chapter 7, Article 6 of the Arizona Revised Statutes.

      The Maricopa County Community College District reserves the right to amend the regulations at any time to promote and ensure fair and safe usage of the property and facilities under the control and jurisdiction of the college.

      Notices of change (s) will be published in the local campus media and effective immediately.

AMENDED September 23, 2008, Motion No. 9510
ADOPTED by the MCCCD Governing Board, March 23, 2004