Family Educational Rights and Privacy Act (FERPA)

FERPA is the Family Educational Rights and Privacy Act that was enacted in 1974. FERPA protects the privacy of eligible student education records. An “eligible student” under FERPA is a student who is 18 years of age or older who attends a postsecondary institution.  All educational institutions that receive federal funding must comply with FERPA.

Student Rights under FERPA:

FERPA gives students four basic rights with respect to their education records:

Maricopa defines “ education records ” as any record (in handwriting, print, tapes, film, or other media) maintained by the college or an agent of the college which is directly related to a student.

  1. The right to inspect and review the student’s education records within 45 days after the day the college receives a request for access.
    Authorization to Release Education Record

  2. The right to request an amendment of the student’s education records that the student believes to be inaccurate, or misleading or in violation of the student’s privacy rights.

  3. The right to provide written consent to disclosures of personally identifiable information contained in the student’s education records , except to the extent that FERPA authorizes disclosure without consent.
     
    • Other school officials, including instructors, administrators, supervisors, governing board members, academic or support staff, law enforcement, and health staff within the MCCCD
    • Officials of another school where the student seeks to or intends to enroll, or where the student is already enrolled
    • Authorized representatives of the US Comptroller General, the US Attorney General, and the US Secretary of State, or State and Local Educational Authorities
    • Persons or organizations providing financial assistance to the student
    • Organizations conducting studies for, or on behalf of, the college
    • Accrediting organizations
    • Parents of eligible student if the student is dependent for IRS tax purposes
    • To comply with a judicial order or lawfully issued subpoena
    • Appropriate officials in connection with a health and safety emergency
    • Information college has designated “Directory Information” (see Directory Information listed below)
    • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense
    • To the general public, the final results of a disciplinary proceeding
    • To the parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the school
     

    Students who believe that MCCCD or an agent of the district has disclosed information contrary to the provisions outlined in this section may submit a grievance via the non-instructional complaint resolution process.

  4. The right to file a complaint with the US Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.

    The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    US Department of Education
    400 Maryland Ave., S.W.
    Washington, DC 20202-5920

Directory Information

A Maricopa Community College may release directory information about any student who has not specifically requested withholding of such information. Students who do not want their directory information released should notify the Office of Admissions and Records during the admissions process.

Directory Information is defined as:

  • Name
  • Address
  • Telephone Number
  • Electronic mail address
  • Place of birth
  • Major fields of study
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees and awards received
  • Dates of attendance
  • Part-time or full-time status
  • Most previous educational agency or institution attended by the student
  • College within Maricopa Community Colleges where the student has been enrolled
  • Photographs of the student

 

For additional information please visit Maricopa Community College District FERPA Explanation.