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      • Adjunct Faculty Team Information
      • Interest Based Problem Solving Information
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    • Motions
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    • Past Agendas
    • Protocol for Addressing the Board
  • Budget
    • Adopted Budgets
    • Proposed Budget
    • Finances
      • Reports
  • Consumer Info
    • Alcohol and Drug Abuse Prevention
      • Biennial Reviews
      • Related Links
    • Disability Resources and Services Information
      • Contacts
      • Disability FAQ
      • DRS Connect
      • EEO/AA
      • Employee Resources
      • Faculty Duties and Responsibilities
      • Legal Services
      • Policies, Procedures, and Regulations
      • Student Resources
      • Training and Corrective Actions
    • FERPA
      • Annual FERPA Notification
      • FERPA Release Form
      • Request to Inspect and Review Education Records Form
      • Revoke FERPA Release Form
      • Withhold Directory Information Form
    • Maricopa County Community Colleges District NSC Resources
    • MCCCD Notifications
      • Annual Notifications
      • General Data Protection Regulation (GDPR)
      • Non-Discrimination Statements
    • Residency and Lawful Presence
      • Acceptable Documents to Establish Lawful Presence
      • Admissions and Records Offices
      • Residency Frequently Asked Questions (FAQ)
      • Residency and Legislative Compliance
      • Student Residency Form
      • Western Undergraduate Exchange Form
    • Title IX and Preventing Sexual Harassment
      • MCCCD List of Trained Advisors
      • Reporting a Sexual Harassment, Student Conduct, or Code Violation
      • Reporting a Student of Concern or a Student Conduct and/or Code Violation
      • Title IX/504 Coordinators
  • Legal
    • Petition Signature Solicitations
    • Student & Faculty Resources
    • Trainings and Handouts
    • Equal Employment Opportunity
      • FAQ
      • Procedure for Filing
      • Discrimination Complaint Form
  • Regulations
    • Approval Process
    • Crosswalk
    • Summary
    • Current Proposals
    • 1 Fiscal Management
    • 2 Students
    • 3 Instruction
    • 4 Auxiliary Services
    • 5 Non-Discrimination
    • 6 Board Resources
    • 7 COVID-19 Pandemic Policies
    • Appendices
  • Stewardship
  • Academic Freedom
    • Charter
    • Committee Membership
    • Request for Assistance
    • Training Materials
    • Academic Freedom Guidance Papers
    • Additional Resources
  • Information Technology
    • Anywhere Computing
      • Frequently Asked Questions
      • Get Connected with eduroam
      • Google Workspace Storage Changes
      • Stay Protected When Remote
      • Guides and Reference Materials
      • Student Conferencing
      • Faculty Conferencing
      • Staff Conferencing
      • Softphone - Stay Connected from Anywhere
      • Top Telecommuting Security Concerns and Best Practices
      • Temporary Telecommuting and Remote Work
      • User Guides for Phones
      • Local Help Desk Resources
    • Information Security
      • Report a Cybersecurity Issue
      • Antivirus
      • Your Data
      • Governance
      • Gramm Leach Bliley Act (GLBA) Information Security Plan
      • Best Practices
      • Security Terms
      • Contacts
    • ITS Leadership Team
      • Dr. Mark Koan - Chief Information Officer
      • Jacob Vipond - Information Security Office
      • Michele Agostinelli - Academic Technology
      • Mark Dempt - ERP Support & Development
      • Matt Reeves - Infrastructure and Customer Care
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  1. Home
  2. Board Operations
  3. Protocol for Addressing the Board During Board Meetings

Protocol for Addressing the Board During Board Meetings

The Board sets aside a portion of each Regular Board Meeting Agenda (4th Tuesday of each month) to hear from citizens on items of general concern. In compliance with the Open Meeting Law, the Board does not discuss nor take action on general issues that are raised during this portion of the meeting agenda. If more than 9 requests to speak on the same or similar topic are received, 9 of the similar requests will be presented in the order in which they were received – up to the three minute time frame allotted to each request. If requests for other topics, have been received they will be presented following the same protocol. All requests received will be recorded for historical purposes. Topics may be taken under advisement and placed on a subsequent agenda. DURING COVID-19, please forward your comments to the Board and their Assistant by emailing: governing.board.office@domail.maricopa.edu

The Board President may also recognize a member of the audience to be questioned or to speak on a specific item that has been scheduled to appear on the agenda.

INITIAL ADDRESS

When addressing the Board either during Citizen’s Interim or as part of scheduled presentation, each speaker shall open by first acknowledging the Board in the following manner:

  • President [last name of Board President], Members of the Board, Dr. [last name of the Chancellor], Members of the CEC and guests, my name is:
    • Identify him or herself
      State his or her relevant title
      Identify the group or organization (if any) that is being represented
    • Present remarks within five minutes or as established by the Board President or Board Office [formal presentations]

RESPONDING TO QUESTIONS

When responding to questions that are presented by Board Members, each speaker shall respond in the following manner:

  • President [last name of Board President], Board Member [last name of the Board Member who asked the question] …
    • Respond to the Question
    • This sequence is followed with each Question presented.

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Maricopa Community Colleges

Maricopa Community Colleges

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