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    • Current Meeting Schedule
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      • Adjunct Faculty Team Information
      • Interest Based Problem Solving Information
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    • Notice of Public Meeting
    • Past Agendas
    • Protocol for Addressing the Board
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    • Adopted Budgets
    • Proposed Budget
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      • Residency and Legislative Compliance
      • Student Residency Form
      • Western Undergraduate Exchange Form
    • Title IX and Preventing Sexual Harassment
      • MCCCD List of Trained Advisors
      • Reporting a Sexual Harassment, Student Conduct, or Code Violation
      • Reporting a Student of Concern or a Student Conduct and/or Code Violation
      • Title IX/504 Coordinators
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    • Petition Signature Solicitations
    • Student & Faculty Resources
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      • FAQ
      • Procedure for Filing
      • Discrimination Complaint Form
  • Regulations
    • Approval Process
    • Crosswalk
    • Summary
    • Current Proposals
    • 1 Fiscal Management
    • 2 Students
    • 3 Instruction
    • 4 Auxiliary Services
    • 5 Non-Discrimination
    • 6 Board Resources
    • 7 COVID-19 Pandemic Policies
    • Appendices
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  • Academic Freedom
    • Charter
    • Committee Membership
    • Request for Assistance
    • Training Materials
    • Academic Freedom Guidance Papers
    • Additional Resources
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    • Anywhere Computing
      • Frequently Asked Questions
      • Get Connected with eduroam
      • Google Workspace Storage Changes
      • Stay Protected When Remote
      • Guides and Reference Materials
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      • Faculty Conferencing
      • Staff Conferencing
      • Softphone - Stay Connected from Anywhere
      • Top Telecommuting Security Concerns and Best Practices
      • Temporary Telecommuting and Remote Work
      • User Guides for Phones
      • Local Help Desk Resources
    • Information Security
      • Report a Cybersecurity Issue
      • Antivirus
      • Your Data
      • Governance
      • Gramm Leach Bliley Act (GLBA) Information Security Plan
      • Best Practices
      • Security Terms
      • Contacts
    • ITS Leadership Team
      • Dr. Mark Koan - Chief Information Officer
      • Jacob Vipond - Information Security Office
      • Mark Dempt - ERP Support & Development
      • Matt Reeves - Infrastructure and Customer Care
      • Michele Agostinelli - Academic Technology
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  1. Home
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  3. FERPA & College Records

FERPA & College Records

In 1974, Congress enacted the Family Educational Rights and Privacy Act (FERPA), which places restrictions on any school, college or university receiving federal funds over the release of student records. On this site, you'll find information on MCCCD's policies that were adopted to comply with FERPA requirements as well as other pertinent laws regarding access to other forms of official records.

  • Authorization to Release Education Record (download)
  • Revocation of FERPA Release Form (download)
  • MCCCD FERPA Annual Notification Statement 
  • Privacy Block (download).

 

FERPA Training

There are now two separate courses that fulfill different FERPA/student data access requirements. New employees should complete the courses required of their position within 30 days of their hire date.

The new version of the Information Security and Privacy Awareness course now contains a FERPA module. This training must be done annually.

  • All employees and POI’s (Persons of Interest) are automatically enrolled
  • Annual renewal requirement
  • Fulfills the old FERPA course requirement.
  • Login to the Employee Learn Center using MEID and password. Navigate to My Learning>My Learning Plans> Annual Information Security and Privacy Awareness.
  • Complete all three courses with an 80% or higher to fulfill this requirement.

FERPA: Level II – Role Access course has been developed for employees with higher-level access. This training must be done annually and an acknowledgement must be signed.

  • Residential faculty, POIs, and staff with access to the Student Information System (SIS) are required to take this course
  • Annual renewal requirement
  • Login to the Employee Learn Center using MEID and password. Navigate to My Learning>My Learning Plans> FERPA: Level II.
  • If you identify that either you or your staff have not been enrolled in the course, or if you have a new employee who needs to enroll in the course, you can follow the self-registration instructions.
  • Complete the course with an 80% or higher to fulfill this requirement.

Page Updated 07/12/18

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FERPA Resources

Annual FERPA Notification

FERPA Release Form

Request to Withhold Directory Information Form

Revocation of FERPA Release Form

Student Request to Inspect and Review Education Records

General Data Protection Regulation

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