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      • Annual Notifications
      • General Data Protection Regulation (GDPR)
      • Non-Discrimination Statements
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      • Acceptable Documents to Establish Lawful Presence
      • Admissions and Records Offices
      • Residency Frequently Asked Questions (FAQ)
      • Residency and Legislative Compliance
      • Student Residency Form
      • Western Undergraduate Exchange Form
    • Title IX and Preventing Sexual Harassment
      • MCCCD List of Trained Advisors
      • Reporting a Sexual Harassment, Student Conduct, or Code Violation
      • Reporting a Student of Concern or a Student Conduct and/or Code Violation
      • Title IX/504 Coordinators
  • Legal
    • Petition Signature Solicitations
    • Student & Faculty Resources
    • Trainings and Handouts
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      • FAQ
      • Procedure for Filing
      • Discrimination Complaint Form
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    • Current Proposals
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      • Get Connected with eduroam
      • Google Workspace Storage Changes
      • Stay Protected When Remote
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      • Faculty Conferencing
      • Staff Conferencing
      • Softphone - Stay Connected from Anywhere
      • Top Telecommuting Security Concerns and Best Practices
      • Temporary Telecommuting and Remote Work
      • User Guides for Phones
      • Local Help Desk Resources
    • Information Security
      • Report a Cybersecurity Issue
      • Antivirus
      • Your Data
      • Governance
      • Gramm Leach Bliley Act (GLBA) Information Security Plan
      • Best Practices
      • Security Terms
      • Contacts
    • ITS Leadership Team
      • Dr. Mark Koan - Chief Information Officer
      • Jacob Vipond - Information Security Office
      • Michele Agostinelli - Academic Technology
      • Mark Dempt - ERP Support & Development
      • Matt Reeves - Infrastructure and Customer Care
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  1. Home
  2. Administrative Regulations
  3. Section 6, Board Resources
  4. 6.17 Requests for Public Records

6.17 Requests for Public Records

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As a political subdivision of the state of Arizona, the Maricopa County Community College District is subject to applicable laws related to the inspection and production of public records. A public record entails any record, either paper or electronic, made by a public officer (including members of the Governing Board, faculty, staff and administrators) and kept as a memorial of an official transaction.

All official reports and documents that are not exempt from disclosure will be made available for public access for inspection and copying upon a written request that reasonably describes an identifiable record or records. An appropriate fee may be charged for copying records, including a reasonable amount for the cost of equipment and personnel used in producing copies, but not for the cost of searching for records. The Chancellor shall establish administrative regulations that are necessary to outline the appropriate procedures and fees related to the inspection and production of public records.

Requests for documents will receive a response within a reasonable period of time. The Office of General Counsel must review information that is requested by lawfully issued administrative summons or judicial orders, including search warrants or subpoenas.

For the review of personnel files, the Governing Board of the Maricopa County Community College District establishes that the following information be disclosed regarding present or former employees:

  1. Name
  2. Titles or positions (including academic degrees and honors received)
  3. Fact of past or present employment
  4. Dates of employment
  5. Salaries or rates of pay
  6. Name of employee's current or last known supervisor
  7. Disciplinary Records
  8. Self-Evaluations
  9. Performance Reviews

Personnel records that are works in progress or part of the deliberative process are not subject to release. Access to personal records or disclosure of other personnel information may be provided in compelling circumstances affecting the immediate health or safety of the individual and others.

AMENDED February 22, 2011, Motion No. 9781, 9782
AMENDED March 23, 2010, Motion No. 9668
ADOPTED October 28, 2003, Motion No. 9204

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Regulations

  • Approval Process
  • Crosswalk
  • Summary
  • Current Proposals
  • 1 Fiscal Management
  • 2 Students
  • 3 Instruction
  • 4 Auxiliary Services
  • 5 Non-Discrimination
  • 6 Board Resources
  • 7 COVID-19 Pandemic Policies
  • Appendices

OPS Questions

For questions regarding regulations, please contact the Office of Public Stewardship at 480-731-8880.

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