Common Pages

Summary of Changes

Admission Process (AR 2.2.1)

Changes were made to clarify and reorganize admissions procedures, including moving application and social security number language from AR 2.2.2 to AR 2.2.1, clarifying admissions procedures for students under 18 years of age, updating requirements for home-schooled students, refining Western Undergraduate Exchange (WUE) eligibility and tuition classification language, and updating F-1 admissions language and English proficiency requirements. Additional revisions removed policy-style language to align the regulation with the operational nature of Common Pages administrative regulations and corrected formatting and grammatical inconsistencies (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Tuition Classification (AR 2.2.2)

Changes were made to ensure continued adherence to ARS §§15-1801 et seq. and ARS §§15-1803 regarding tuition classification determinations following the implementation of Proposition 308. Revisions included moving student classifications to Appendix S-5 Student Financial Assistance, moving admission application and social security number language to AR 2.2.1, and moving concurrent enrollment language to Appendix S-3. Additional changes clarified tuition classification requirements related to spouses, parents/legal guardians, military-affiliated students, veterans, GI Bill® recipients, and eligible non-citizen students, while streamlining documentation and residency language for in-state tuition determinations (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Transfer Credit and Prior Learning Assessment (AR 2.2.4)

Changes were made to clarify transfer credit evaluation procedures, update prior learning assessment terminology and practices, improve consistency in transfer articulation language, and align procedures with current operational and accreditation standards for awarding transfer and experiential credit (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Catalog Under Which a Student Graduates (AR 2.2.5)

Changes were made to clarify catalog eligibility and graduation applicability requirements, improve language related to catalog expiration and continuous enrollment, and update procedural language for students seeking degree or certificate completion under prior catalogs (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Registration (AR 2.2.8)

Changes were made to relocate concurrent enrollment provisions from AR 2.2.2 to AR 2.2.8 to align registration-related requirements within the registration regulation and improve organizational clarity for enrollment processes. Additional revisions clarified registration responsibilities and enrollment procedures for students under 18 years of age (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Attendance (AR 2.3.2)

Changes were made to clarify attendance expectations, student participation requirements, faculty authority related to attendance verification and administrative withdrawals, and alignment with current instructional delivery modalities and financial aid compliance requirements (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Grading (AR 2.3.3)

Changes were made to clarify grading standards and procedures, improve consistency in grading terminology, update grade appeal and academic record language, and align grading practices with current instructional and student records procedures (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

General Graduation Requirements (AR 2.3.9)

Changes were made to clarify graduation eligibility requirements, residency and degree completion standards, and procedural language regarding graduation applications and degree conferral. Additional revisions improved consistency with current catalog and program requirements (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Academic Misconduct (AR 2.3.11)

Changes were made to clarify definitions and procedures related to academic misconduct, update examples of prohibited conduct, and improve consistency in disciplinary and instructional response procedures involving academic integrity violations (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Course Substitutions and Waivers (AR 2.3.13)

Changes were made to clarify the authority, criteria, and approval process for course substitutions and waivers, including updates to procedural language related to degree and certificate completion requirements (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

College Environment and General Statement (AR 2.4.1)

Changes were made to update and reorganize introductory Common Pages language, including revisions to the general statement, nondiscrimination language, equal opportunity statements, and governing values to improve consistency, accessibility, and alignment with current institutional practices and legal requirements (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Use of College Grounds by Non-MCCCD Affiliated Users (AR 2.4.9)

Changes were made to clarify procedures, responsibilities, and limitations regarding use of college facilities and grounds by non-MCCCD affiliated individuals and organizations, including updates related to facility access, operational authority, and compliance with district regulations (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Smoke Free / Tobacco Free Environment (AR 4.12)

Changes were made to update terminology and clarify district expectations related to smoke-free and tobacco-free environments, including consistency with current public health standards and district operational practices (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Tuition Classifications (Appendix S-1)

Changes were made to align tuition classification guidance and documentation requirements with updates to AR 2.2.2, including revisions related to Proposition 308 eligibility, domicile determination, military and veteran exceptions, residency documentation, and lawful presence requirements (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Concurrent Enrollment in Arizona Public Institutions of Higher Education (Appendix S-3)

Changes were made to relocate and clarify concurrent enrollment requirements previously contained in AR 2.2.2, including updates related to non-resident tuition assessment, concurrent enrollment limitations, and statutory compliance requirements under ARS §15-1807 (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Student Financial Assistance (Appendix S-5)

Changes were made to add and clarify student classification definitions (freshman, sophomore, junior, and senior) in support of financial aid eligibility, academic progression, and bachelor’s degree program implementation. Additional revisions improved consistency with current student information system and financial aid operational practices (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

Non-Instructional Complaint Resolution (Appendix S-8)

Changes were made to clarify procedures, timelines, and responsibilities associated with the resolution of non-instructional student complaints, including updates intended to improve procedural consistency, accessibility, and alignment with current district operational practices (AMENDED through the Administrative Regulation Approval Process, April 7, 2026).

2025-2026 Common Pages   2025 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Policy (AR 2.2.1) 

The following changes were made to section 2.2 Admission/Registration/Enrollment: add clarification to U18 students admissions and rights and responsibilities, changed address assessment requirements for home-schooled students, updated to F-1 admissions cut off scores, and fixed grammatical errors (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Admission Information (AR 2.2.2)

Changes in admissions to ensure adherence to ARS §§15-1801 et seq. and ARS §§15-1803 in regards to the determination of tuition classifications (AMENDED by Direct Chancellor Approval, September 3, 2025).
 
With the addition of bachelor's degree offerings at MCCCD, the financial aid council seeks to add clarification to a student grade level progression (freshman, sophomore, junior & senior) (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Registration (AR 2.2.8)

A sub-group of the Under 18 and Minors on Campus (U18MOC) Work Group examined and reviewed current Administrative Regulations connected to admissions and registration for under 18 students. Administrative Regulations 2.2.8 and 2.2.9 were identified as needing clarification and updating. These updates included: provide clarification on admissions versus registration, provide clarification on the registration process for students under the age of 18, and provide clarification on financial responsibility and debt incurred by a minor student (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Tuition and Fees (AR 2.2.9)

Changes in admissions to ensure adherence to ARS §§15-1801 et seq. and ARS §§15-1803 in regards to the determination of tuition classifications (AMENDED by Direct Chancellor Approval, September 3, 2025).

 A sub-group of the Under 18 and Minors on Campus (U18MOC) Work Group examined and reviewed current Administrative Regulations connected to admissions and registration for under 18 students. Administrative Regulations 2.2.8 and 2.2.9 were identified as needing clarification and updating. These updates included: provide clarification on admissions versus registration, provide clarification on the registration process for students under the age of 18, and provide clarification on financial responsibility and debt incurred by a minor student (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Refund Policy (AR 2.2.10)

Updates and clarifying changes were made to add where a student can find a refund deadline for class, reversed table for length of class, add definitions to differentiate drop and withdrawal, and where requests are directed. (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

General Graduation Requirements (AR 2.3.9)

A series of changes were made to address issues of misunderstanding and to support students in a variety of ways toward timely completion including: 

• Clarification related to credit totals when course waivers are employed
• Adjustment to FYE population to remove intent to transfer as there is no way to assign FYE to students if they intend to transfer but are only taking classes
• Adjustments to include the applicability to institutional graduation processes such as reverse transfer and proactive graduation
• Clarification on graduation in historical replaced awards
• Clarification to what population is eligible for reverse transfer, the requirements, and how the graduating institution is determined
• Reference to AGEC policies (which are outside of MCCCD) added
• Update to clarify how PLA is applied to the AGEC
• Revisions to clarify how IGETC courses are applied to the AGEC
• Moved appeals section further up in the regulation to clarify that appeals can be made to the bulleted requirements 

(AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Course Substitutions and Waivers (AR 2.3.13)

A series of changes were made to address issues of misunderstanding about what substitutions are and when they can be applied including: 

• Providing a definition for course substitutions and acknowledging other methods where a specific course requirement may not be required or met by other means,
• Acknowledging that students may have earned a course higher than a requirement that could be an appropriate reason to substitute a lower level course even within the required courses of a transfer pathway,
• Removed references to AGEC A,B,S in preparation for sunsetting in the new AGEC,
• Clarified that program substitutions are approved by the program faculty leadership or designee; other individuals such as deans and VPAAs may optionally be included for awareness,
• Clarified that substitutions for degree-seeking students should not be considered unless they have earned 15 or more credits at MCCCD or another institution, i.e., our default position from the student start on a path is to have students complete curriculum as written unless there is a reason to later deviate,
• Provided an option for students to meet to discuss and/or appeal substitutions decisions in a similar manner as other regulations,
• Added examples of substitution documentation,
• Clarified that substitutions do not expire but may no longer be relevant if a student changes programs or effective terms. 

Addition of a Course Waiver concept distinct from substitutions which covers circumstances where waivers can apply and impacts to credit requirements for a degree or certificate. (AMENDED through the Administrative Regulation Approval Process, May 12, 2025).

Student Conduct Code (AR 2.5.2)

The "student handbook" is referenced 3 times in 2.5 as an and/or in the first two and in 2.5.3.5.B.4 as a "and." In addition to the changes proposed here, "student handbook" is also used in 3.6 Distribution of the Syllabus. However, not all campuses (if any) still publish a student handbook and, and the information as to what one is changes with each campus (AMENDED through the Administrative Regulation approval process, May 12, 2025).

Student Records (AR 2.5.3)

The "student handbook" is referenced 3 times in 2.5 as an and/or in the first two and in 2.5.3.5.B.4 as a "and." In addition to the changes proposed here, "student handbook" is also used in 3.6 Distribution of the Syllabus. However, not all campuses (if any) still publish a student handbook and, and the information as to what one is changes with each campus (AMENDED through the Administrative Regulation approval process, May 12, 2025).

Behavioral Intervention Team (BIT) (AR 2.6)

The new administrative regulation outlines a consistent framework for management of Behavioral Intervention Teams (BIT) at each college to include scope of student behaviors, membership, team trainings, and review and assessment processes (ADOPTED by Direct Chancellor Approval, January 12, 2026).

Veterans Services (AR 2.9) 

The apostrophe was removed from the header "Academic Progress Policy for Students Receiving Veterans Educational Benefits." The header was missing from the Common Pages PDF and Redline PDF and has been added to the documents (TECHNICAL CHANGE, November 13, 2025).

Student-Athlete Name, Image, Likeness Activity (AR 2.12)

The amended administrative regulation aligns with the update to the Arizona law to be more permissive for student-athlete name, image, likeness (NIL) opportunities. (AMENDED by Direct Chancellor Approval, January 12, 2026).

Distribution of Course Syllabus (AR 3.6)

Timeline for syllabus distribution was updated to support student success. Please note this regulation does not presently appear in the Common Pages document but does appear in the INSTRUCTION section of the Administrative Regulations (AMENDED through the Administrative Regulation approval process, May 12, 2025).

Notice of Americans with Disabilities Act (ADA)/Section 504 of the Rehabilitation Act/Title IX Coordinator (AR 5.1.7)

Contact information was added to the ADA/504/Title IX Coordinator (TECHNICAL CHANGE, August 19, 2025). 

Title IX Sexual Harassment Policy (AR 5.1.16)

Contact information was updated to the Title IX Coordinator section. 

Tuition Classifications (Appendix S-1)

Changes in admissions to ensure adherence to ARS §§15-1801 et seq. and ARS §§15-1803 in regards to the determination of tuition classifications. Please note this appendix item does not presently appear in the Common Pages document but does appear in the APPENDICES section of the Administrative Regulations (AMENDED by Direct Chancellor Approval, September 3, 2025).

Student Financial Assistance (Appendix S-5)

Updates to S-5 Student Financial Assistance appendix were made to cover changes in Maricopa policy/procedure regarding Financial Aid Course Applicability, Identity Verification, Identity Theft, with some technical updates for organizational clarity and updated/corrected information (AMENDED through the Administrative Regulation approval process, May 12, 2025).

Instructional and Final Grade Grievance Process (Appendix S-6)

Updates to S-6 Instructional and Final Grade Grievance Process appendix were made to align with the current Residential Faculty Agreement and ensure the language of S-6 allows for those updates without needed yearly revisions (AMENDED through the Administrative Regulation approval process, May 12, 2025).

2024-2025 Common Pages   2024-2025 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Information (AR 2.2.2)

Add “AAS” to the paragraph which precedes the table to align the content illustrating the circumstances under which students can earn multiple degrees of the same type (AMENDED through Direct Approval by the Chancellor, August 5, 2024).

Other Admission Information (AR 2.2.3)

The Biden-Harris Administration released final rules to significantly strengthen monitoring and oversight of institutions of higher education and strengthen consumer protection for student borrowers. These federal regulations allow the Department of Education to better protect taxpayers from the negative effects of sudden college closures, restrict colleges from withholding course credits paid for with federal money from students’ transcripts, and require colleges to clearly communicate to students how much financial aid they will receive—a common source of confusion and error. The revisions to AR 2.2.3 are compliance measures responsive to the federal rule changes (AMENDED through Direct Approval by the Chancellor, June 17, 2024).

Transfer Credit and Prior Learning Assessment (AR 2.2.4)

Documented comments, questions, and requests from various stakeholders, including Admissions and Records and Advisement Directors and staff prompted changes to the regulation.  The changes provide greater clarity and direction to support a more consistent interpretation across the District (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Catalog Under Which a Student Graduates (AR 2.2.5)

There has been consistent student and staff misunderstanding about how catalog year is determined. The changes clarify what the catalog is, and how it is determined, as well as provide tangible examples (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Student Assessment and Course Placement (AR 2.2.7)

The Common Pages did not include a definition of remedial coursework. Based on the federal guidelines related to financial aid eligibility for remedial coursework, the Developmental Education Council (with input from Directors of Admissions and Records and Financial Aid Managers) created a definition for inclusion in AR 2.2.7. This definition will be used by relevant Instructional Councils (ICs) to identify remedial coursework within the subjects under their purview. This remedial course list will be used by financial aid, enrollment services, academic advising, and other student support areas to provide guidance to students in course selection and in awarding financial aid.  In addition, the 2020 Pandemic Response Revised Student Assessment and Placement is removed as the ICs and DEC have since reviewed these practices and have incorporated the content into the placement chart and the changes to AR 2.2.7 (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Tuition and Fees (AR 2.2.9)

The Course Fees Task Force was established at the request of the Chancellor to bring together stakeholders from all levels of the system to: examine policies and practices related to course fees and refunds, make recommendations for change that will increase transparency for students related to course fees, improve consistency across colleges with regard to fees, and highlight areas where training would be beneficial for college curriculum offices and those who submit course fees. One of the final recommendations of this task force was to update the tuition and fee regulation to clarify how course fees are/are not refunded and any process for appeal (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Refund Policy (AR 2.2.10)

The Course Fees Task Force was established at the request of the Chancellor to bring together stakeholders from all levels of the system to: examine policies and practices related to course fees and refunds, make recommendations for change that will increase transparency for students related to course fees, improve consistency across colleges with regard to fees, and highlight areas where training would be beneficial for college curriculum offices and those who submit course fees. One of the final recommendations of this task force was to update the refund regulation to clarify how course fees are/are not refunded and any process for appeal (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

University Transfer (AR 2.2.13)

An addition of a transfer disclaimer to include prior learning assessment (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Grading (AR 2.3.3)

GPA calculation and where these are located is a common point of confusion for both students and staff. During a town hall meeting presenting Common Pages changes, a request was made to include how GPA is calculated in MCCCD in the regulations to support both students and staff.  There is no change in the manner in which these calculations are performed. This is just a documentation of current practice (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Academic Standing, Warning, and Probation (AR 2.3.4)

Changes were made to the 2023-24 regulation that is not operational in the system as written and, if interpreted literally, would preclude a college from making local business process determinations to review appeals in a timely manner. At the request of DARS, a work team was developed to make business process recommendations to operationalize the regulation. The working team recommended changes to ensure the language of the regulation matches the business processes (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Withdrawal (AR 2.3.6)

Revision to the regulation to address the concern that the student transcript would contain sensitive information about the reason for the medical withdrawal. The revision clarifies the maintenance of confidentiality (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Academic Renewal ("Academic Forgiveness") (AR 2.3.7)

A revision to the regulation language in alignment with the previous cycle changes in 2023-24 (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

General Graduation Requirements (AR 2.3.9)

Series of changes to address issues of misunderstanding and to support students in a variety of ways toward timely completion (AMENDED through the Administrative Regulation Approval Process, June 4, 2024). Add “AAS” to the paragraph which precedes the table to align the content illustrating the circumstances under which students can earn multiple degrees of the same type. (AMENDED through Direct Approval by the Chancellor, August 5, 2024).

Transcripts for Transfer (AR 2.3.10)

The Biden-Harris Administration released final rules to significantly strengthen monitoring and oversight of institutions of higher education and strengthen consumer protection for student borrowers. These federal regulations allow the Department of Education to better protect taxpayers from the negative effects of sudden college closures, restrict colleges from withholding course credits paid for with federal money from students’ transcripts, and require colleges to clearly communicate to students how much financial aid they will receive—a common source of confusion and error. The revisions to AR 2.3.10 are compliance measures responsive to the federal rule changes (AMENDED through Direct Approval by the Chancellor, June 17, 2024).

Academic Misconduct (AR 2.3.11)

In Spring 2023, a District wide Artificial Intelligence (AI) task force formed to review current AI policies and provide guidance for future use.  In an effort to bring Common Pages and Administrative Regulations up to date and create more uniform, One Maricopa policy, the decision was made to add AI specific language to Academic Misconduct. The language drafted and approved by the District AI task force is the model for the language used in the changes. AI specific language was added and minor, non-substantive changes were made. No changes were made to the sanctions and procedures section (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Student Records (AR 2.5.3)

The Biden-Harris Administration released final rules to significantly strengthen monitoring and oversight of institutions of higher education and strengthen consumer protection for student borrowers. These federal regulations allow the Department of Education to better protect taxpayers from the negative effects of sudden college closures, restrict colleges from withholding course credits paid for with federal money from students’ transcripts, and require colleges to clearly communicate to students how much financial aid they will receive—a common source of confusion and error. The revisions to AR 2.5.3 are compliance measures responsive to the federal rule changes (AMENDED through Direct Approval by the Chancellor, June 17, 2024). Change to FERPA complaint process (AMENDED through Direct Approval by the Chancellor, August 5, 2024).

Veteran Services (AR 2.9)

During EMCC's annual catalog submission to the State Approving Agency (SAA) for the Department of Veteran Affairs' (VA) Educational Benefit programs, the VA returned the EMCC catalog for a Common Pages clarification. According to 38 CFR 3679(e), we are required to provide 90 days of penalty free enrollment protections for any VA Education Benefits student using Chapter 33, 31, 30, 1606, or 35. They specify “covered individuals” and then specifically mention Chapter 33, 31, and 35. VA’s definition of covered individuals refers to any VA Education Benefits student under Chapter 30, 31, 32, 33, 35, or 1606.  The Common Pages did not completely define all of the chapters that are considered covered individuals, so the additional chapters were added in order to be in compliance with the VA.  Section 1018 of the VA’s School Certifying Official Handbook defines covered individuals as “a student using benefits under chapter 30, 31, 32, 33, or 35 of title 38, U.S.C., or chapter 1606.”  In addition, 38 CFR 3679(e) specifies required protections and who qualifies for them (AMENDED through the Administrative Regulation Approval Process, June 4, 2024).

Distribution of Course Syllabus (AR 3.6)

This change is in response to the work of the Course Fees Task Force regarding the requirement to include a statement about course fees in the syllabus. Please note this regulation does not presently appear in the Common Pages document but does appear in the INSTRUCTION section of the Administrative Regulations (AMENDED through the Administrative Regulation approval process, June 4 2024).

Compassionate Withdrawal Process (Appendix S-20)

Compassionate withdrawal is considered when a sudden emergency or severe change in personal circumstances result in an inability to continue/complete courses. The student provides a written statement of their situation and any documentation to support this request if applicable (e.g. death certificate, accident report, etc.).  Many staff, especially in Admissions and Records (Student Affairs) have reported confusion regarding how to enact this current policy. In Fall 2023, a Mental Health Implementation Work Team was convened to implement Mental Health Task Force recommendations approved by the Chancellor. Enacting a compassionate withdrawal process was one of the seven total recommendations made (AMENDED through the Administrative Regulation Approval Process, July 2, 2024).

Prohibited Sex Discrimination, Sex-Based Harassment, and Retaliation (2024) (AR 5.1.17)

Regulatory changes issued by the Department of Education in April 2024 necessitate implementing a new Title IX Sexual 2024 Title IX AR. in addition to our current Title IX AR. (5.1.16). Both policies will be in effect until noted otherwise (ADOPTED by Direct Approval from the Chancellor, July 31, 2024).  

On January 9, 2025, the U.S. District Court for the Eastern District of Kentucky issued an opinion and order that vacated the 2024 Title IX regulations. This means that the 2024 regulations as outlined in Administrative Regulations 5.1.17 no longer apply  (DIRECT APPROVAL by the Chancellor, January 23, 2025).

Pregnancy and Related Conditions and Parenting Student (AR 5.1.18)

Regulatory changes issued by the Department of Education in April 2024 necessitate implementing a standalone Pregnancy and Parenting AR (ADOPTED by Direct Approval from the Chancellor, July 31, 2024). 

On January 9, 2025, the U.S. District Court for the Eastern District of Kentucky issued an opinion and order that vacated the 2024 Title IX regulations. This means that portions of the 2024 regulations as outlined in Administrative Regulation 5.1.18 no longer apply (AMENDED by Direct Approval from the Chancellor, January 23, 2025).

Discrimination Complaint Procedures for Students (Appendix ND-2)

A revision to the procedures has been made to charge investigators with providing a fact-finding report to the Regional Directors and the Regional Directors will be tasked with making policy violation determinations (AMENDED by Direct Approval from the Chancellor, April 18, 2025).

Prohibited Sex Discrimination, Sex-Based Harassment, and Retaliation Procedure (2024) (DIRECT Approval by the Chancellor, January 23, 2025) (Appendix ND-6)

Regulatory changes issued by the Department of Education in April 2024 necessitate implementing a new Title IX Sexual 2024 Title IX AR. In addition to our current Title IX AR. (5.1.16). Both policies will be in effect until noted otherwise.  ND-6 are the procedures implement to AR 5.1.17 Prohibited Sex Discrimination, Sex-Based Harassment, and Retaliation (2024) (ADOPTED by Direct Approval from the Chancellor, July 31, 2024).

On January 9, 2025, the U.S. District Court for the Eastern District of Kentucky issued an opinion and order that vacated the 2024 Title IX regulations. This means that the 2024 regulations as outlined in Administrative Regulations 5.1.17 and the procedures no longer apply  (DIRECT APPROVAL by the Chancellor, January 23, 2025).

Student Financial Assistance (Appendix S-5)

Correction to MTF/SAP related to bachelor's degrees in alignment with Title IV regulations (AMENDED through Direct Approval by the Chancellor, August 5, 2024).

2023-2024 Common Pages   2023-2024 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Policy (AR 2.2.1)

The proposed changes maintain international admissions compliance and align with the recent tuition, cost of living and health insurance increases. There were also updates to the means of submitting international student applications to include electronic (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Admission Information (AR 2.2.2)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices. Compliance changes were also due to the passage of Proposition 308 which enabled students here in the state without a lawful status to qualify for in-state tuition should two specific criteria be met sub section ii, number 2 (AMENDED through the Administrative Regulation Approval Process, June 12, 2023). A housekeeping change was made to remove an editorial note erroneously carried over from changes made in the 2015-16 cycle (HOUSEKEEPING CHANGE, July 10, 2023).

Other Admission Information (AR 2.2.3)

Appendix S-7 Withdrawal Procedures was removed from the Appendices section and incorporated into Administrative Regulation 2.3.6 Withdrawal through the Administrative Regulation Approval Process.  A technical change was made to AR 2.2.3 to remove the reference to Appendix S-7 and replace it with a reference to AR 2.3.6 Withdrawal (TECHNICAL CHANGE, July 11, 2023).

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

A web link to the "Current list of exams and scores" was updated, updated web address may be found under the "Credit by Exam (College - Level Equivalency Examinations" section (TECHNICAL CHANGE, November 9, 2023).

Academic Advising and New Student Orientation (AR 2.2.6)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Refund Policy (AR 2.2.10)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

University Transfer (AR 2.2.13)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Academic Load (AR 2.3.1)

Appendix S-7 Withdrawal Procedures was removed from the Appendices section and incorporated into Administrative Regulation 2.3.6 Withdrawal through the Administrative Regulation Approval Process. A technical change was made to AR 2.3.1 to remove the reference to Appendix S-7 and replace it with a reference to AR 2.3.6 Withdrawal (TECHNICAL CHANGE, July 11, 2023).

Attendance (AR 2.3.2)

Appendix S-7 Withdrawal Procedures was removed from the Appendices section and incorporated into Administrative Regulation 2.3.6 Withdrawal through the Administrative Regulation Approval Process.  A technical change was made to AR 2.3.2 to remove the reference to Appendix S-7 and replace it with a reference to AR 2.3.6 Withdrawal (TECHNICAL CHANGE, June 23, 2023).

Grading (AR 2.3.3)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Academic Standing, Warning, and Probation (AR 2.3.4)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Withdrawal (AR 2.3.6)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023). A technical change was made to add a header that was inadvertently missed when language was moved from Appendix S-7 to AR 2.3.6  (TECHNICAL CHANGE, July 11, 2023). Under the Withdrawal from Specific Courses section, a web link was added to "Important Deadline for Students" (TECHNICAL CHANGE, September 25, 2023). A technical change was made to the Medical Withdrawal section.  “The correction from “unofficial” to “official” can be considered a technical correction because it aligns with, rather than contradicts, our established business practices of documenting medical withdrawals on the official transcript.” (TECHNICAL CHANGE thorough Direct Approval by the Chancellor, September 28, 2023)

Academic Renewal ("Academic Forgiveness") (AR 2.3.7)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023). Appendix S-7 Withdrawal Procedures was removed from the Appendices section and incorporated into Administrative Regulation 2.3.6 Withdrawal through the Administrative Regulation Approval Process.  A technical change was made to AR 2.3.7 to remove the reference to S-7 and replace it with a reference to AR 2.3.6 Withdrawal (TECHNICAL CHANGE, July 11, 2023).

Honors Opportunities and Recognition (AR 2.3.8)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

General Graduation Requirements (AR 2.3.9)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023). General Graduation Requirements, Associate of Arts, Fine Arts - This is a compliance change as there is no option for a student to complete the AAFA without an emphasis. General Graduation Requirements – Arizona General Education Curriculum - This is a compliance change as this aligns with AZTransfer statewide AGEC Policies. (AMENDED by Direct Approval from the Chancellor, September 19, 2023)

Course Substitutions (AR 2.3.13)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

Eligibility for Accommodations and Required Disability Documentation (AR 2.8.1)

As part of the revisions to the Discrimination Complaint Procedure for Students policy (Appendix ND-2), the work group agreed it was best to remove the review/appeal process for students with disabilities will follow if they are unsatisfied with the granted accommodations or otherwise feel their disability(ies) are not being properly accommodated. This change does allow for a cleaner process but still meets the requirements from the OCR (AMENDED through the Administrative Regulation Approval Process, June 12, 2023). This change in language, specifically an addition of language regarding the prohibition against retaliation, is being added to Administrative Regulation 2.8.1 after the Phoenix College and GateWay Community College entered into Resolution Agreements with the Office for Civil Rights. In both instances, it was noted that the prohibition against Retaliation is not included in Administrative Regulation 2.8.1. This language should be added to ensure students seeking redress under the policy will know of the prohibition against retaliation (AMENDED through Direct Approval by the Chancellor, August 3, 2023). 

In a recent resolution agreement with the Office of Civil Rights, the District is required to add language regarding provisional accommodations for compressed schedule classes (AMENDED through Direct Approval by the Chancellor, November 14, 2023)

Revisions were made IV. Procedures and VIII. Request for Reconsideration and Grievance Procedure. This change is simply to update the titles where needed for consistency within the section of the DRS Managers to include Directors, and to address title capitalization issues (TECHNICAL CHANGE, AMENDED through Direct Approval by the Chancellor, January 31, 2024).

Discrimination Complaint Procedures for Students (Appendix ND-2)

Legal review identified changes needed for clarity and compliance purposes (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).  

Student Financial Assistance (Appendix S-5)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices. Compliance changes were also due to the passage of Proposition 308 which enabled students here in the state without a lawful status to qualify for in-state tuition should two specific criteria be met sub section ii, number 2.  Legal review identified changes needed after the proposed compliance language for Appendix S-5 related to Proposition 308 had been finalized by the involved stakeholders (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).  Appendix S-7 Withdrawal Procedures was removed from the Appendices section and incorporated into Administrative Regulation 2.3.6 Withdrawal through the Administrative Regulation Approval Process.  A technical change was made to Appendix S-5 to remove the reference to Appendix S-7 and replace it with a reference to AR 2.3.6 Withdrawal  (TECHNICAL CHANGE, July 11, 2023).

Withdrawal Procedures (Appendix S-7)

With the passage of Arizona Senate Bill 1453 (SB1453) by Governor Doug Ducey on May 4, 2021, Arizona joined the growing number of states that allow community colleges to offer bachelor's degrees. To support bachelor’s seeking students a comprehensive review of our common pages was required. The changes outlined reflect the discussions and decisions of the business process subject matter experts that were made based on relevant regulations, as well as benchmark institution practices (AMENDED through the Administrative Regulation Approval Process, June 12, 2023).

2022-2023 Common Pages   2022-2023 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Policy (AR 2.2.1)

The amendment impacts the English proficiency requirements for admission for F-1 visa students only. A clarifying statement was added to allow colleges that do not offer ESL programs the ability to adjust the minimum TOEFL score requirement to ensure students are better prepared for academic courses. The colleges do not use the ASSET or COMPASS tests anymore (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

Admission Information (AR 2.2.2)

Section 1005 of the new Public Law 116-315: (Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020) removed the requirement for covered individuals to enroll in a course at a public institution of higher learning within three years of being discharged from the military to receive in-state tuition. In addition, the Colonel John M. McHugh Tuition Fairness for Survivors Act of 2021 requires that colleges add Chapter 35 Veteran Affairs (VA) educational benefits to qualify for in-state residency. As a result of these changes, most of the language in section 2.2.2 subsection C, number 8 can now be removed. Students using VA educational benefits no longer need to show intent to make Arizona their permanent residence to be granted the in-state tuition rate. The VA policy (Title 38 Section 3679(c)) states that if a student is residing within the state where the institution is located, regardless of whether they meet residency requirements, the student must be billed at the in-state tuition rate (AMENDED through the Administrative Regulation Approval Process, May 24, 2022). 

Admission Information (AR 2.2.2)

A clarification of residency (lawful presence, instate tuition policies and the documentation required) was made to this regulation (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).  

Academic Advising and New Student Orientation (AR 2.2.6)

1. The District is no longer requiring CPD/AAA as a remediation requirement for students. Therefore, it has been removed from Administrative Regulation (AR) 2.2.6.  There is also no longer a mandatory hold for Advising and New Student Orientation, so that language has changed to support and encourage students to complete both - without listing it as a requirement under Administrative Regulation (AR) 2.2.6. 2. The new FYE101 and FYE103 courses will be part of all degree and transfer student program pathways - as a result it is now a Graduation Requirement and has been moved to that location at the recommendation of the joint Vice President (VP) councils - AR 2.3.9 (AMENDED through the Administrative Regulation Approval Process, May 24, 2022). 

Attendance (AR 2.3.2)

This regulation amendment was made to comply with SB1406 Excused Military Absences; Higher Education and FSA regulations 34 CFR 668.18 which requires institutions of higher education to develop policies for readmittance of military members whose course work is interrupted due to military service (AMENDED by Direct Chancellor Approval, September 14, 2022).

Grading (AR 2.3.3)

Amendments made to the grading regulation, so that staff could consistently answer student’s inquiries about repeating a class and/or improving a grade. 1. Is the class considered an “attempt” 2. May the class be repeated to improve a grade. 3.The definition of an “attempt” had been added to the AR 2.2.3 Grade policy (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

General Graduation Requirements (AR 2.3.9)

The new FYE101 and FYE103 courses will be part of all degree and transfer student program pathways - as a result it is now a Graduation Requirement and has been moved to AR 2.3.9 at the recommendation of the joint VP councils (AMENDED through the Administrative Regulation Approval Process, May 24, 2022). 

Academic Misconduct (AR 2.3.11)

The policy has now been updated to include all of the legislatively required elements as well as many practical updates. Some of the notable changes to the code are as follows:   1. Removed conduct boards. All cases adjudicated by a Student Conduct Administrator. Appeals to decisions/sanctions will go to a Dean or VP. The procedures changed significantly given the absence of conduct boards, and informal resolution options are provided.   2. Made edits to sexual harassment language to align with 2020 Title IX regulations.  3. Made edits to the definition of “student” to encompass admitted students, as well as students enrolled in an immediate previous term or future term.   4. Eliminated redundant sections related to removal of a student from a class for disciplinary reasons.  a. This includes an addition of language to A.R. 2.3.11 describing an instructor's ability to remove a student from class for one class period.  5. Expanded jurisdiction to online/email/electronic medium behavior, and clarified off-campus behavior that can be addressed by the code.  6. Addressed animals on campus (aligns with AR 3.9).   7. Replaced “emergency suspension” with “Interim Actions,” and the role of BIT teams (risk assessment) is explained.   8. Added section on “Infringement to the Right of Free Expression” to comply with the State of Arizona legislative mandate.   9. Added “Degree/Certificate” removal as a potential sanction, as well as “Behavioral Requirement” to allow for more education/skill building options (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

Conduct Standards and Authority (AR 2.5.1)

The policy has now been updated to include all of the legislatively required elements as well as many practical updates. Some of the notable changes to the code are as follows:   1. Removed conduct boards. All cases adjudicated by a Student Conduct Administrator. Appeals to decisions/sanctions will go to a Dean or VP. The procedures changed significantly given the absence of conduct boards, and informal resolution options are provided.   2. Made edits to sexual harassment language to align with 2020Title IX regulations.  3. Made edits to the definition of “student” to encompass admitted students, as well as students enrolled in an immediate previous term or future term.   4. Eliminated redundant sections related to removal of a student from a class for disciplinary reasons.  a. This includes an addition of language to A.R. 2.3.11 describing an instructor's ability to remove a student from class for one class period.  5. Expanded jurisdiction to online/email/electronic medium behavior, and clarified off-campus behavior that can be addressed by the code.  6. Addressed animals on campus (aligns with AR 3.9).   7. Replaced “emergency suspension” with “Interim Actions,” and the role of BIT teams (risk assessment) is explained.   8. Added section on “Infringement to the Right of Free Expression” to comply with the State of Arizona legislative mandate.   9. Added “Degree/Certificate” removal as a potential sanction, as well as “Behavioral Requirement” to allow for more education/skill building options (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

Student Conduct Code (AR 2.5.2)

The policy has now been updated to include all of the legislatively required elements as well as many practical updates. Some of the notable changes to the code are as follows:   1. Removed conduct boards. All cases adjudicated by a Student Conduct Administrator. Appeals to decisions/sanctions will go to a Dean or VP. The procedures changed significantly given the absence of conduct boards, and informal resolution options are provided.   2. Made edits to sexual harassment language to align with 2020 Title IX regulations.  3. Made edits to the definition of “student” to encompass admitted students, as well as students enrolled in an immediate previous term or future term.   4. Eliminated redundant sections related to removal of a student from a class for disciplinary reasons.  a. This includes an addition of language to AR 2.3.11 describing an instructor's ability to remove a student from class for one class period.  5. Expanded jurisdiction to online/email/electronic medium behavior, and clarified off-campus behavior that can be addressed by the code.  6. Addressed animals on campus (aligns with AR 3.9).   7. Replaced “emergency suspension” with “Interim Actions,” and the role of BIT teams (risk assessment) is explained.   8. Added section on “Infringement to the Right of Free Expression” to comply with the State of Arizona legislative mandate.   9. Added “Degree/Certificate” removal as a potential sanction, as well as “Behavioral Requirement” to allow for more education/skill building options (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

Eligibility for Accommodations & Required Disability Documentation (AR 2.8.1)

This regulation amendment was made to comply with HB 2031 which identifies specific documentation that must be accepted by MCCCD in establishing that a student has a disability (AMENDED by Direct Chancellor Approval, September 14, 2022).  

Student-Athlete Name, Image, Likeness Activity (AR 2.11)

This new regulation allows an MCCCD student-athlete to earn compensation from the use of the student-athlete's own name, image, and likeness to the extent allowed by the rules established by the relevant national association for promoting or regulating collegiate athletics in accordance with Arizona Revised Statute 15-1892 Student-athlete compensation; definitions (ADOPTED by Direct Chancellor Approval, September 14, 2022).

Student Financial Assistance (Appendix S-5)

The amendment to S-5 is a regulatory change. To provide guidance on the treatment of federal student aid (Title IV) funds when a student withdraws from a Maricopa college (AMENDED through the Administrative Regulation Approval Process, May 24, 2022).

Individual Use of Intellectual Property Form (Appendix S-19)

This new appendix to the administrative regulations is the form by which MCCCD student-athletes request written approval of the respective MCCCD College Athletic Department to use MCCCD’s intellectual property, including registered trademarks, copyrights, official logos, marks, or colors within established guidelines.  The form should be submitted to the student’s Athletic Director and the MCCCD Marketing Department for review five (5) business days in advance of the proposed student-athlete NIL use of MCCCD intellectual property (ADOPTED by Direct Chancellor Approval, September 14, 2022). 

2021-2022 Common Pages   2021-2022 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Information (AR 2.2.2)

Section 1005 of the new Public Law 116-315 (Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020) removes the requirement for covered individuals to enroll in a course at a public institution of higher learning within three years of being discharged from the military or within three years after the service member’s death in the line of duty in order to receive in-state tuition (AMENDED through the Administrative Regulation approval process, June 24, 2021).

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

Common higher education practice is to set the acceptance/application of transfer credit and PLA limit by taking the minimum number of credits required for the degree (60 credits) and subtract the residency requirement (proposed 15 credits). The maximum limit would be 45 credits.  At Maricopa, it is currently set at 30. Recommendation: Set the maximum limit for transfer and PLA credit at 45 credits. Reaching the max limit is infrequent and mostly impacts occupational areas that see credentials equating to a large amount of credits (e.g. Policy Academies, Cosmetology, etc.). The proposed change is now reflected in 2.2.4 (AMENDED through the Administrative Regulation approval process, June 24, 2021).  

Catalog Under Which a Student Graduates (AR 2.2.5)

The proposed changes include the following: Removal of extraneous information to increase the usefulness and relevance of the section; Removal of outdated information, practices, and restrictive language; Incorporation of clarify language (AMENDED through the Administrative Regulation approval process, June 24, 2021).

General Graduation Requirements (AR 2.3.9)

The proposed changes include the following: Removal of extraneous information to increase the usefulness and relevance of the section; Removal of outdated information, practices, and restrictive language; Incorporation of clarifying language; Reorganization of verbiage to address coherence and flow (AMENDED through the Administrative Regulation approval process, June 24, 2021). 

Course Substitutions (AR 2.3.13)

During a recent SAA audit (State Approving Agency) which originated with the Veteran's Readjustment Act of 21944 and/or GI Bill of Rights, the SAA did not find any language in our common pages addressing the use of the Course Substitution form. We need verbiage in our catalog, a process, and a standardized form for course substitutions. These substitutions are needed to support the implementation of the transfer pathways with emphasis and issues related to pathway completion in the time of COVID-19. The transfer pathways with emphasis are shared across Maricopa and align to the requirements of the specified transfer institutions on the pathway. If a course is substituted to meet requirements of a Maricopa transfer pathway with emphasis, there is no guarantee that the substituted course will fulfill a degree requirement at a transfer institution. Thus, course substitutions on transfer pathways should only be made in a specified and transparent manner (ADOPTED through the Administrative Regulation approval process, June 24, 2021).

Students with Disabilities (AR 2.8)

As the regulation was last amended on June 24, 2021, the intent of the change is to provide clarity to the Disability Resource Service Managers that an extension of provisional accommodations must be made via a request, and that the District ADA/504 Coordinator must review all requests (AMENDED, November 15, 2021 Office of Public Stewardship housekeeping update).

Eligibility for Accommodations and Required Disability Documentation (AR 2.8.1)

This regulation has been revised to align with best practices and with current Office for Civil Rights, US Department of Education (OCR) guidance (via Resolution Agreements with other institutions) regarding appropriate documentation to support requests for accommodations/academic adjustments and related matters (AMENDED through the Administrative Regulation approval process, June 24, 2021).

Title IX Sexual Harassment Policy (AR 5.1.16)

New guidance from the Department of Education relating to the federal regulations guiding Title IX necessitate removing language addressing 34 C.F.R. § 106.45(b)(6)(i) (the requirement to not consider statements provided by a party that doesn’t submit themselves for cross-examination at a live hearing). This provision was found to be arbitrary and capricious, was vacated by a court of competent jurisdiction and the Department of Education has now issued guidance that this provision will not be enforced. The court issued its decision on July 28, 2021; with the Department of Education issuing a letter on August 24, 2021, stating that it would immediately cease enforcing the provision in question (AMENDED by Direct Approval from the Chancellor, September 20, 2021).

Appendix S-6 Instructional Grievance Process (S-6)

Technical change made to S-6 in order to align with Article 20.7.6 of the Faculty Agreement, August 9, 2021. 

2020-2021 Common Pages   2020-2021 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Information (AR 2.2.2)

An amendment was made because the Directors of Admissions & Records/ Enrollment Services may need more than one form of documentation from a student to make an accurate domicile decision (AMENDED through the Administrative Regulation approval process, June 30, 2020).  

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

When the Admissions & Records office receives official transcripts from external institutions, the Admissions & Records office will utilize the transferring institution's grading scale when evaluating transfer credits. The adjustment to the common pages is not making a change to current policy but to clarify the current practice already in place for external institutions that use a +/- grading scale. For institutions that have a C- grade below a 2.0 (typically a 1.76), this is below a C grade on a 2.0 of a 4.0 scale and is non-transferrable to the MCCCD colleges. Academic departments will have the flexibility to approve a C- grade to allow a student to meet placement requirements into a higher-level course (AMENDED through the Administrative Regulation approval process, June 30, 2020).

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

Housekeeping Change - Standard Exam Scores were updated (AMENDED by Direct Approval from the Provost, April 20, 2021). 1.) Flat Administrative Fee: The change reduces the cost for students; Students may be more likely to pursue PLA, which could actually generate an overall increase in utilization of this fee and money brought in. Most importantly, the change in policy and practice could positively contribute to the District’s Student Enrollment Management Plan, which focuses on what is best for students' success, including reduced time to degree completion, while increasing enrollment.  2.) Industry Recognized Credentials: Not assessing a fee for Prior Learning Assessment (PLA) of industry recognized credentials provides a streamlined path for students so that they can pursue an educational award without duplication of courses or loss of potential credit. Recognizing industry credentials provides an appropriate balance of consistency, flexibility, rigor, and academic program integrity and uses a course-equivalency model to determine the award of credit (AMENDED through the Administrative Regulation approval process, June 30, 2020). *For the full justification of changes to the administrative regulation 2.2.4, please contact the Office of Public Stewardship.* 

Transfer Credit and Prior Learning Assessment Policy - PLA and Transfer Disclaimer (AR 2.2.4)

The change adds a PLA and Transfer Disclaimer (AMENDED through the Administrative Regulation Process approval process, June 30, 2020). 

Grading (AR 2.3.3)

The Directors of Admissions & Records/ Enrollment Services have discovered errors in grading after the 60 day period allowed for appeals in the 2.3.5 Instructional Grievance Process. Upon thorough research, the Directors of Admissions & Records/ Enrollment Services and instructor of record or the Department/Division Chair need the ability to change a grade and thoroughly document the circumstances on the student’s record (AMENDED through the Administrative Regulation approval process, June 30, 2020). 

Sexual Harassment Policy for Students (AR 2.4.4)

Rescinding AR 2.4.4 Sexual Harassment Policy for Students as it is replaced by AR 5.1.16 on the effective date of August 14, 2020 (RESCINED by Direct Approval by the Chancellor, August 3, 2020).

Disciplinary Standards (AR 2.5.1)

On May 6, 2020, the Department of Education released the new Title IX regulations with an implementation date of August 14, 2020. On the implementation date the regulations and all provisions therein carry the full force of law. These regulatory changes narrow the definition of sexual harassment, provide additional layers of due process for all parties, and provide for live hearings with cross-examination. These new regulations have required that we rewrite the District’s Title IX policy.  The recommendations and revisions to section 2.5 of the Administrative Regulations are in relation to the implementation of the new Title IX regulations.  (AMENDED by Direct Approval from the Chancellor, August 11, 2020).

Student Conduct Code (AR 2.5.2)

On May 6, 2020, the Department of Education released the new Title IX regulations with an implementation date of August 14, 2020. On the implementation date the regulations and all provisions therein carry the full force of law. These regulatory changes narrow the definition of sexual harassment, provide additional layers of due process for all parties, and provide for live hearings with cross-examination. These new regulations have required that we rewrite the District’s Title IX policy.  The recommendations and revisions to section 2.5 of the Administrative Regulations are in relation to the implementation of the new Title IX regulations.  (AMENDED by Direct Approval from the Chancellor, August 11, 2020).

Veteran Services (AR 2.9)

An amendment was made in order to bring the current regulation into compliance with the Veterans Benefits and Transaction Act of 2018 (AMENDED by Direct Approval by the Chancellor, October 21, 2020). The Department of Veterans Affairs (VA) has changed the name of its program from The Vocational Rehabilitation and Employment to Veteran Readiness and Employment (VR&E). The name change is reflected on the VA’s website and was effective June 2020  (AMENDED by Direct Approval by the Chancellor, April 14, 2021).

Recording of Faculty Lectures (AR 3.4)

The regulation was called Taping of Faculty Lectures; however, has been renamed Recording of Faculty Lectures. The administrative regulation needed clarification on the issue of posting all or part of a class lecture on social media sites. This had not been a part of the existing regulation. This change will also codify the conditions under which a student with a qualified disability may record lectures and what must be done with those lectures when the class is finished. These changes will also provide faculty more instructions on how to alert students of the prohibition on recording lectures (AMENDED through the Administrative Regulation approval process, April 20, 2021). 

Additional Policy Violations (AR 5.1.9)

An amendment was made to ensure compliance with revised Title IX regulations that became effective August 14, 2020 (AMENDED by Direct Approval by the Chancellor, November 16, 2020).   

Title IX Sexual Harassment Policy (AR 5.1.16)

On May 6, 2020 the U.S. Department of Education released the new Title IX regulations with an implementation date of August 14, 2020. On the implementation date the regulations and all provisions therein carry the full force of law. These regulatory changes narrow the definition of sexual harassment, provide additional layers of due process for all parties, and provide for live hearings with cross-examination. These new regulations required that the MCCCD Title IX policy be rewritten (ADOPTED by Direct Approval by the Chancellor, August 3, 2020). Changes were recently made to this administrative regulation in alignment with the Department of Education’s release of the new Title IX Regulations. Upon implementation of the revised regulation within the Maricopa system, it was determined by the Associate General Counsel that language in the current regulation regarding mandatory dismissals is not part of the new regulations and should be removed. The language appears in Section XX (5) Dismissal (Mandatory and Discretionary). Language in items 3 and 4 was removed. In addition, technical formatting cleanups were made to the numbering convention in that section (AMENDED by Direct Approval by the Chancellor, September 16, 2020).

Residency for Tuition Purposes (S-1)

An amendment was made because the Directors of Admissions & Records/ Enrollment Services may need more than one form of documentation from a student to make an accurate domicile decision (AMENDED through the Administrative Regulation Approval Process, June 30, 2020).

2019-2020 Common Pages   2019-2020 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Policy (AR 2.2.1)

Amended in order to be in compliance with Arizona Senate Bill 1048, signed by the Governor on April 22, 2019 (AMENDED by Direct Approval by the Chancellor, June 4, 2019)

Admission Information (AR 2.2.2)

Amended to address requirements for admissions and residency for tuition purposes. During the previous Catalog Common Pages review cycle, it was determined that Arizona statute no longer requires 50 day residency in Maricopa County for persons who are already residents of the state and the definitions of County and Out-Of-County Resident require updating. Upon approval, all web references will be updated to conform to the newly adopted language (AMENDED through the Administrative Regulation approval process, November 5, 2019). 

Other Admission Information (AR 2.2.3)

An amendment to 2.2.3 regulation memorializes MCCCD’s compliance with 34 CFR 668.14(a) (22)(i) in accordance with a recent audit. The proposed change prohibits high pressure recruitment tactics targeting veterans and offering incentives based on securing veteran enrollments or financial aid awards (AMENDED through the Administrative Regulation approval process, October 23, 2019). 

Transfer Credit and Prior Learning Assessment Policies (AR 2.2.4)

An amendment to 2.2.4 was made to articulate the District’s commitment to, and standardization of processes and procedures for, the assessment and recognition of various forms of prior learning as well as changes submitted to CCTA through the work of the statewide Articulation Task Forces and other entities (AMENDED through the Administrative Regulation approval process, November 5, 2019).

Academic Advising and New Student Orientation (AR 2.2.6)

The Maricopa County Community College District’s is beginning a redesign of developmental education in the light of compelling national research and their own data.  The first step in the District’s redesign is the creation of multiple placement options for students. These options are alternatives to our traditional placement test and therefore necessitate these Common Pages changes.(AMENDED through the Administrative Regulation approval process, June 4, 2019).   Student success courses are eligible for Financial Aid and Veterans benefits, an amendment was made to this regulation (AMENDED by Direct Approval of the Chancellor, April 16, 2020).

Student Assessment and Course Placement (AR 2.2.7)

The Maricopa County Community College District’s is beginning a redesign of developmental education in the light of compelling national research and their own data.  The first step in the District’s redesign is the creation of multiple placement options for students. These options are alternatives to our traditional placement test and therefore necessitate these Common Pages changes.(AMENDED through the Administrative Regulation approval process, June 4, 2019).

Student Assessment and Course Placement (AR 2.2.7 - 2020 Pandemic Response Revised Student Assessment and Placement)

Changes to the Placement Chart have been implemented across the Colleges to support student registration during COVID-19 response. The update to admin regulation 2.2.7 was necessary to align with these changes and communicate with students. (ADOPTED by Direct Approval of the Chancellor, April 16, 2020)

Refund Policy (AR 2.2.10 Refund Policy - 2020 Pandemic Response Refund Exceptions)

Student Account Credit policy for courses taken during Pandemic Response was approved (ADOPTED by Direct Approval of the Chancellor, April 7, 2020). 

University Transfer (AR 2.2.13)

The Maricopa Community Colleges are committed to expanding access to learning through the removal of barriers and the development of pathways that support continued learning. The district supports the meaningful assessment and recognition of relevant prior learning. It is recommended to separate out the University Transfer portion from Transfer Credit and Prior Learning Assessment for the following reasons: Transfer Credit and PLA outlines the intake of credit process where as University Transfer address the transfer of credit; University Transfer is buried under the 2.2.4, which is about Admissions into the colleges; University Transfer highlights statewide practices whereas 2.2.4 outlines Maricopa’s practice.(ADOPTED through the Administrative Regulation approval process, June 4, 2019).

Scholastic Standards—Attendance (AR 2.3.2.2)

An amendment was made to a section titled Religious Holidays and aligns with the Religious Accommodation Procedure found in ND-4 (AMENDED through the Administrative Regulation approval process, November 5, 2019).

Grading (AR 2.3.3 2020 Pandemic Response Revised Grading Policy)

MCCCD temporarily adjusted grading policy in response to the COVID-19 pandemic response (AMENDED by Direct Approval of the Chancellor, April 8, 2020). 

FERPA—Student Records (AR 2.5.3)

An amendment was made to the Administrative Regulation 2.5.3 Student Records.  Student Records needed some adjustments based on the push to provide accurate and appropriate information to students and to employees about how and when personally identifiable information from the educational record will be released and to provide forms and procedures for such disclosures (AMENDED through the Administrative Regulation approval process, June 4, 2019).

**Distribution of Course Syllabus (AR 3.6)

An amendment was made to add additional language to Administrative Regulation 3.6 Distribution of Course Syllabus. The purpose of this additional language is to outline the new DRS and Title IX syllabus statements and laying out the placement options for said statements. Please note this regulation does not presently appear in the Common Pages document but does appear in the INSTRUCTION section of the Administrative Regulations (AMENDED through the Administrative Regulation approval process, June 4, 2019). 

**Domesticated Animals on Campus (AR 3.9)

An amendment was made to regulation to provide guidance to the MCCCD campus community regarding domesticated animals and when they are allowed on campus. Generally not permitted on campus, animals are allowed under specific circumstances. These circumstances are outlined in this administrative regulation. Please note this regulation does not presently appear in the Common Pages document but does appear in the INSTRUCTION section of the Administrative Regulations (AMENDED through the Administrative Regulation approval process, November 5, 2019).

Maricopa County Community College District - 5.1.1 Maricopa EEO Policy/ 5.1.3 EEO Policy Statement/ 5.1.4 EEO Clause/ 5.1.8 Policy Prohibiting Harassment (AR 5.1.1, AR 5.1.3, AR 5.1.4, AR 5.1.8)

An amendment was made to add the word pregnancy (AMENDED by Direct Approval of the Chancellor, April 8, 2020). 

**Guidelines for Service Animals on Campus (I-2)

An amendment was made to provide guidance to the MCCCD campus community regarding domesticated animals and when they are allowed on campus. Generally not permitted on campus, animals are allowed under specific circumstances. These circumstances are outlined in the Guidelines. Please note this appendix item does not presently appear in the Common Pages document but does appear in the APPENDIX section of the Administrative Regulations. Serves as a supplement to Administrative Regulation 3.9 Domesticated Animals on Campus (AMENDED through the Administrative Regulation approval process, November 5, 2019).

**Visa Chart (S-1A)

Language for the I-485 was added for clarification. Adoption of Visa Chart as an Appendix item S-1A. Please note this appendix item does not presently appear in the Common Pages document but does appear in the APPENDIX section of the Administrative Regulations (ADOPTED through the Administrative Regulation approval process, November 5, 2019).  

Student Financial Assistance (S-5)

The appendix is being updated in order to comply with the law and also to outline the new Satisfactory Academic Progress Warning Period. These revisions will place MCCCD back into compliance with Federal law with respect to SAP GPA being at least as strict as the Academic GPA and will outline the financial aid funded SAP warning period (AMENDED by Direct Approval by the Chancellor, May 5, 2020).  Technical change made to the approved SAP policy revision. Legal confirmed that there is no X grade, so the X grade was removed from the policy revision (TECHNICAL CHANGE by Legal Department on May 6, 2020).

**Religious Accommodation Procedure and Request Form (ND-4)

A procedure for employees and students to request religious accommodations has been approved to assist in providing a system‐wide approach to requesting, reviewing, and granting religious accommodations. Appendix ND-4 is a new appendix item. Please note this appendix item does not presently appear in the Common Pages document but does appear in the APPENDIX section of the Administrative Regulations. Serves as a supplement to Administrative Regulation 5.1.1 Maricopa EEO Policy (ADOPTED through the Administrative Regulation approval process, June 4, 2019).

2018-2019 Common Pages   2018-2019 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Campus Sex Crimes Prevention Act (AR 2.4.15) and Registered Sex Offender Notification Procedure (Appendix S-18)

Per Office of General Counsel, to be in compliance with the requirements of the Campus Sex Crimes Prevention Act of 2000 (CSCPA), Administrative Regulation 2.4.15 Campus Sex Crimes Prevention Act and Appendix S-18 Registered Sex Offender Notification Procedure has been adopted.   The Campus Sex Crimes Prevention Act of 2000 (CSCPA),  enacted provisions designed to more specifically ensure that members of campus communities have information available concerning the presence of registered sex offenders as employees or students of the institution (ADOPTED by Direct Chancellor Approval, March 6, 2019).

Appendix S-7 Withdrawal Procedures (Appendix S-7)

An amendment was made to Appendix S-7 Withdrawal Procedures.  The purpose of the amendment is to clarify that faculty can issue a W or Y at any point in the semester.  The amendment seeks to allow faculty to issue a W or Y to the student's academic standing (AMENDED through the Administrative Regulation approval process, December 12, 2018).  

Tuition and Fees Policy (AR 2.2.9)

A technical change to a title that appears in the common pages under regulation 2.2.9. The purpose of the change is to match the actual wording reference that appears in the regulation with the title of the corresponding appendix, S-3 Concurrent Enrollment in Arizona Public Institutions of Higher Education (AMENDED by Direct Chancellor Approval, November 21, 2018). 

Refund Policy (AR 2.2.10)

The registration processing fee is non-refundable. All other tuition and course fees will continue to be refunded based upon the fee chart/schedule (AMENDED by Direct Chancellor Approval, October 5, 2018).

Criteria for Determining Residency (AR 2.2.2)

The Veterans Council proposed an amendment that was made to comply with a change made to A.R.S§ 15-1802 (AMENDED by Direct Chancellor Approval, September 17, 2018).  Arizona Department of Veterans' Services (the Arizona State Approving Agency) has requested that an update be made to include a registered trademark and trademark statement after the use of the phrase GI Bill® Please also include the following statement on the same page: “GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.”  (AMENDED by Direct Chancellor Approval, March 6, 2019).

Veterans Services (AR 2.9)

The Veterans Council proposed an amendment to name the proper entity that approves programs that are eligible to be funded by the Department of Veterans Affairs (AMENDED by Direct Chancellor Approval, September 17, 2018).  Arizona Department of Veterans' Services (the Arizona State Approving Agency) has requested that an update be made to include a registered trademark and trademark statement after the use of the phrase GI Bill® Please also include the following statement on the same page: “GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.”  (AMENDED by Direct Chancellor Approval, March 6, 2019).

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

Amendment to the Prior Learning Assessment Credit section which is now called Transfer Credit and Prior Learning Assessment Policy  (AMENDED by Direct Approval by the Provost, May 8, 2018).

Transfer Credit and Prior Learning Assessment Policy (AR 2.2.4)

Deletion of Section H. Health Care Credit by Examination and Credit By Skills Demonstration Assessment.  The rationale for the deletion is that the ICAN program no longer exists, all credit by evaluation is done at the individual campuses (AMENDED by Direct Approval by the Chancellor, August 10, 2018).

Grading (AR 2.3.3)

Amendment to Repeating a Course/Improving a Grade. The impact of the amendment will allow students the opportunity to improve their GPA by re-taking a class in which they previously received a Y.  The opportunity will not be retroactive but will begin with the implementation of the 2018-2019 Common Pages (AMENDED by Direct Chancellor Approval, June 4, 2018).

2017-2018 Common Pages   2017-2018 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Information C. Criteria for Determining Residency ii. Alien In-State Student Status (AR 2.2.2)

This proposed verbiage defines that the student must still follow former visa type restrictions (e.g., B1 restricting to half-time, vocational classes like ESL and noncredit classes) even if the former visa type is expired AND the student will need to wait an additional year to establish domicile once the change of status is approved according to the USCIS Notice of Action Letter.  The time spent while in pending status does not apply to establishing domicile to receive the in-state tuition rate  (AMENDED by Direct Approval by the Chancellor, August 30, 2017).

Refund Policy (AR 2.2.10)

The policy now clarifies when tuition assistance funds are involved, the student's potential financial obligations to the US Department of Defense (DOD) and Maricopa, and the calculation that will be used to determine the amount of tuition assistance funds that will be returned to the DOD.   All schools must update their DOD Memorandum of Understanding dashboard with the policy language to be in compliance with audits that began in October 2016 (refer to Red Line Word page 30).   Because the process will involve ensuring money is returned to the DOD, the intent is to have the change become effective on July 1, 2017 for the new fiscal year.  Addition of "Clock Hour" to Policy language  - Addition of the term "clock" to the policy in order to recognize clock hours as well as credit hours.  Previous references to "Contact" hours would be placed with "Clock" Hours in language that appears in the Catalog Common Pages (refer to Red Line Word page 29).  (May 5, 2017) 

Appendix S-13 The Maricopa Community Colleges Allied Health or Nursing Program (S-13)

The appendix is updated with a technical change. The justification for change is that the Pathways model is no longer used (AMENDED by Direct Approval by the Chancellor, June 1, 2017). 

Admission Policy (AR 2.2.1)

AzMERIT is the statewide achievement test. Arizona public school students in Grades 3 through high school will take AzMERIT in English Language Arts and Mathematics at their grade level. Students taking high school level English Language Arts and Mathematics will take AzMERIT End-of-Course assessments that will test their proficiency in these subjects near the end of the course. 

Other Admission Information (AR 2.2.3)

The Maricopa Admission and Records offices have been receiving official transcripts through Parchment and E-script for over a year and have found it to be a secure and timely way for students to send their official transcripts. From the www.hslda.org website: Homeschooling is legal throughout the United States. Each state is free to create its own legal structure for home education, so one state’s homeschooling laws may look very different from another’s.

"Credit for Prior Learning" renamed "Prior Learning Assessment Credit" (AR 2.2.4)

Maricopa’s transfer policy (AR 2.2.4 Credit for Prior Learning, Section 3-Articulated Transfer Credit) has been modified to allow Maricopa colleges to evaluate coursework and intake transfer credit from any institution included in the current Directory of Council for Higher Education Accreditation (CHEA)-Recognized Organizations, which is published by the American Council on Education (ACE), and/or the U. S. Department of Education’s Database of Accredited Programs and Institutions.  Re-organizational and formatting changes to address coherence and flow; and updates to exam charts (AMENDED through the Administrative Regulation Approval Process June 5, 2017).  College Credit Recommendation Service (refer to Red Line Word page 16), Cambridge and DANTES/DSST charts needed additional updates (refer to Red Line Word pages 22-25).  (AMENDED by Direct Approval by the Chancellor, June 28, 2017). 

Grading (AR 2.3.3)

DARS Council added the definition of “transcript” in the area of ”Repeating a Class/Improving a Grade” to have clear consistent information presented for the students permanent record.

General Graduation Requirements (AR 2.3.9)

DARS council would like the common pages to reflect that the student may only earn the degree(s)/certificate(s) at one college within Maricopa.

Transcripts for Transfer (AR 2.3.10)

Recently students are requesting repeated grades to be removed from their official records. Maricopa Common pages needed to clearly state it is permanent record with all credit classes and grades received displayed.

Appendix S-5 Student Financial Assistance (S-5)

The Financial Aid Council removed the extra requirement of flagging students for Maximum Time Frame (MTF) if they have an associate’s degree starting with the 17-18 academic year. 

2016-2017 Common Pages   2016-2017 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Academic Standing (AR 2.3.4)

Calculate Academic Standing every term at the end of the term (including summer), as well as a standard 2.0 GPA.

Final Exam Schedule (for the 2016-2017 Academic Calendar)

Added Friday and Saturday to Finals Week. 

Academic Progress Policy for Students receiving Veteran's Educational Benefits (AR 2.9)

Update Academic Progress standards. 

Distance Learning (AR 2.9)

Recent reviews of college catalogs by the State Approving Agency (SAA), the branch of the Arizona Department of Veterans Services tasked with approving programs of education for GI Bill benefits, have indicated a need for language addressing how Distance Learning courses are offered.

2016-2017 Credit for Prior Learning Exam Scores and Equivalents (AR 2.2.4)

Direct approval by the Chancellor on May 16, 2016. Exam equivalencies and scores are updated annually.

Credit for Prior Learning, Section 3-Articulated Transfer Credit (AR 2.2.4)

Direct approval by the Chancellor on January 4, 2017, in order to begin immediate implementation during the 2016-17 Academic Calendar Year.  Modified to allow Maricopa colleges to evaluate coursework and intake transfer credit from any institution included in the current Directory of Council for Higher Education Accreditation (CHEA)-Recognized Organizations, which Is published by the American Council on Education (ACE), and/or the U.S. Department of Education's Database of Accredited Programs and Institutions.  2016-2017 Red Line Word - Please refer to page 22  for the red line amendments made for 2.2.4  Credit for Prior Learning.

Eligibility for Accommodations and Required Disability Documentation (AR 2.8.1)

Direct approval by the Chancellor on January 4, 2017, in order to begin immediate implementation during the 2016-17 Academic Calendar Year. An update to the administrative regulation was made due to references to obsolete eligibility requirements.  2016-2017 Red Line Word - Please refer to page 81 for the redline amendments made for 2.8.1 Eligibility for Accommodations & Required Disability Documentation.

Distribution of Course Syllabus (AR 3.6)

Direct approval by the Chancellor on January 4, 2017, in order to begin immediate implementation during the 2016-17 Academic Calendar Year. The change to the administrative regulation was made to meet HLC/federal compliance. 

Student Conduct Code (AR 2.5.2)

Amended by Direct Approval by the Executive Vice Chancellor and Provost on January 31, 2017 to extend the retention timeframe for student conduct records from 5 years to 7 years.   Required period of retention for Clery-based crimes/incidents is 7 years.   2016-2017 Red Line Word - Please refer to page 90 for the redline amendments made under section Article IV: Student Conduct Code Procedures - Sanctions.

2015-2016 Common Pages   2015-2016 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Admission Information (AR 2.2.2)

Added "U-Victim of Criminal Activity" category to ii. Alien In-State Student Status section.  Added "Arizona Instruction Permit and United States Permanent Resident Card" to iii. Proving Lawful Presence in the United States section.  Amended by Direct Chancellor Approval, August 30, 2015.  In order to provide clarity, additional edits made to page 12 iii. Proving Lawful Presence in the United States, September 16, 2015.  

Sexual Harassment Policy for Students (AR 2.4.4)

Adoption of new language by Direct Chancellor Approval, May 20, 2015. This language will serve the purpose of establishing a stand-alone Sexual Harassment Policy for Students.  

Criteria for Determining Residency (AR 2.2.2)

Admissions Information/Criteria for Determining Residency section Ci2c and Appendix S-1 (In-state Residency Teacher Education Exemption)./ Amendment of language to C.i.7 by Direct Chancellor Approval May 20, 2015.. HB2091 was passed in April 2015 with an immediate implementation date.  The language impacts the residency status of students who are veterans. 

Residency Rule Changes (AR 2.2.2)

Admissions Information/Criteria for Determining Residency section 7 (Residency Rule for Veterans Access)

SSI Mandate Student Success Course (AR 2.2.6)

Academic Advising and New Student Orientation - SSI Mandate/Student Success Course

Repeating a Course/Improving a Grade (AR 2.3.3)

Grading - Repeating a Course/Improving a Grade

Externship Programs (AR 2.9)

Veteran's Services - Externship Programs

Prior Credit Evaluation (AR 2.9)

Veteran's Services - Prior Credit Evaluation

Students with Disabilities (AR 2.8.3)

Technology Accessibility - Adoption of new language by Direct Chancellor Approval April 1, 2015.

2014-2015 Common Pages   2014-2015 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Credit for Prior Learning (AR 2.2.4 Item #4 A. Transfer Credit from MCCCD and Established Articulation Agreements)

Amended to make mention of the current transfer degrees offered at the community colleges (MAPP, Bridge, etc.). (May 20, 2014)

Scholastic Standards (AR 2.3.3—Grading)

Amended to clarify language that could be misinterpreted and inform students that their SAP could be negatively affected by requesting a grade of Incomplete. (May 20, 2014)

Student Records (AR 2.5.3)

Amended to expand description of instances where contact information for students may be released (Telephone Consumer Protection Act 47 U.S.C. §227) (May 20, 2014)

Non-Discrimination Policy (AR 5.1.3)

Adoption of the proposed change was submitted in response to a recommendation by the Arizona Department of Education and as a follow-up to a college site visit. Changes to policies/regulations are made on behalf of the entire MCCCD vs on a per site basis. Direct approval by the Chancellor after review by Legal Counsel. (May 20, 2014)

2013-2014 Common Pages   2013-2014 Common Pages (Redline)

*These documents were created before April 26, 2027.

Summary of Changes

Graduation With Honors (AR 2.3.9)

Common Pages amended to recapture language not meant to be deleted (9/20/2013).

Academic Misconduct (AR 2.3.11)

Change made to identify language that balances a student's due process rights with the rights of faculty to manage the classroom when matters related to academic misconduct arise (Amended through direct approval from the Chancellor and Executive Vice Chancellor & Provost, August 7, 2013).

Student Records (AR 2.5.3)

Change made for compliance with FERPA Legislation (March 2013).

Instructional Grievance Process (AR 2.3.5)

Revised to add language that instructional grievances are resolved at college level and establishing an explicit deadline for grade appeals (March 2013).

Copyright Regulation (AR 3.2)

Clarifies that criminal penalties for infringement may apply (March 2013).

Student Assessment and Course Placement (AR 2.2.7)

Language consistent with mandatory testing and placement (March 2013).

Admissions Policy (AR 2.2.1)

Updated due to changes in expenses for F-1 international students (March 2013) (Proposed Estimated Expenses for F-1 Students for 2013-2014 Updated July 11, 2013).

Vaccinations (AR 2.2.12)

Certain programs require particular vaccinations for participants (March 2013).

Grading and Withdrawal Deadline (AR 2.3.3)

Removal of language related to weekend/Holiday deadlines (March 2013).

Registration (AR 2.2.8 Success from Day One)

Eliminates the ability for students to register for a class after it has begun (March 2013).

Non-Instructional Grievance Process (Appendix S-8)

Change made to job titles (Vice President versus Deans) (March 2013)

Tuition and Fees (AR 2.2.9)

Clarifies admission that parties enrolled in courses through third party agreements are held to same admission standards as other students (March 2013, Tuition and Fees Schedule Updated 5/30/13, 8/15/2013).

Abuse Free Environment (AR 2.4.7)

Amended to be in compliance with Higher Education Act (March 2013).

Academic Advising (AR 2.2.6)

Mandatory academic advising and new student orientation (March 2013).

Criteria for Determining Residency (AR 2.2.2)

Language added to address work permits & in-state residency (March 2013).

Students with Disabilities (AR 2.8)

Any employee that receives a request for academic adjustments must refer the student to the Disability Resource Center Office (Amended through direct approval from the Chancellor, April 1, 2013).

CLEP, AP, and IB Tables (updated March 2013)