The purpose of this administrative regulation is to establish the authority by which grants may be approved on behalf of the Maricopa County Community College District and its college locations. Under the Maricopa Governance structure, the Governing Board delegates authority for administrative operations to the Chancellor. The Chancellor further delegates authority for grants as follows:
- Approval of Grant Applications Generally. The Executive Vice Chancellor and Provost or his or her designee is solely authorized to approve or sign, as applicable, grant applications. Approving or signing grant applications does not obligate the District to accept and enter into a contract to proceed. If a grant or subgrant is awarded through a grant or subgrant contract, that contract must be signed by the appropriate District Office staff named and authorized in writing by the Chancellor under the general contract signing procedures issued by the Chancellor.
- Electronic Grant Applications and Submissions. Managerial staff of the District Office Grants Development and Management Department is designated as the Authorized Organizational Representative for the purpose of taking electronic grant proposal-related actions (including applications and other submissions) with federal, state or local governments and with other selected organizations so long as those actions are approved by the Executive Vice Chancellor and Provost or his or her designee.
- Grants of $100,000 or More. Acceptance of grants in the amount of $100,000 or more requires the approval of the Governing Board.
- Administrative Acceptance of Grants. Grants amounting to less than $100,000 may be accepted and implemented without Governing Board approval if approved in advance by all of the following:
- The Executive Vice Chancellor and Provost or his or her designee;
- The appropriate President or Vice Chancellor if the grant is within his or her area of responsibility, or his or her designee; and
- The Chancellor or his or her designee.
ADOPTED through the Administrative Regulation approval process, February 8, 2012