Process for Approving Administrative Regulations

The process for adopting new Administrative Regulations, or amending or deleting existing ones is as follows:

  1. Initiation of an Administrative Regulation by a group or staff member.
  2. Review by the appropriate Vice Chancellor.
  3. Submission by Vice Chancellor of draft Regulation to the president of each district-wide employee job group, with invitation to provide preliminary comment to Vice Chancellor. The Vice Chancellor may also elect to send the draft to various leadership councils as appropriate for the topic.
  4. Submission to the Chancellor's Executive Council as an information item, which will occur no less than 30 days following submission of draft language to employee job group leadership.
  5. Internal comment: Draft Regulations placed on Administrative Regulations web page. Comments will be solicited for a minimum period of two weeks and may be sent to the Maricopa Governance e-mail address at: governance@domail.maricopa.edu. Any questions about the process may be directed to Teresa Toney, Manager of Public Stewardship via e-mail to: teresa.toney@domail.maricopa.edu.
  6. Comments reviewed for consideration of redraft of proposed language.
  7. Second review by the Chancellor's Executive Council (CEC).
  8. Legal counsel review.
  9. Adoption by the Chancellor or return to team for rework.
  10. For the purposes of efficiency and alignment with approved Board Policy, the Chancellor has unilateral authority to approve technical changes to an Administrative Regulation, or to delete those Regulations that pertain to governed practices and conditions no longer in effect. Prior to approving such changes, the Chancellor will submit them to the CEC for its review. The Chancellor may within discretion, elect to propose such changes through the Administrative Regulation approval process. All such technical changes or deletions of Regulations that pertain to governed practices and conditions no longer in effect will be posted for information purposes.
  11. In select matters that involve litigation, safety, security and privacy, or compliance with Federal Regulations that require an immediate adoption due to compliance timelines, the Chancellor may directly approve amendments or Regulations wherein the absence would place the MCCCD, its human and capital resources at risk or harm. In instances where direct approval occurs, notice will be sent to the Chancellor's Executive Council and other stakeholders as appropriate.
  12. Approved Regulations in the process of being changed will be posted online at the Maricopa Governance Crosswalk. Approved regulations will be posted online at Administrative Regulations.